1. San Francisco Department of Public Health SPNS Grantee Meeting
November 15th, 2016

2. mSurvey Demonstration
Create a survey
Let’s choose a topic
Surf the wisdom of the crowd
Deploy a survey
See Live results
mSurvey convos (if bug is fixed…c’est la vie)
One-on-one SMS text messaging
Help us choose a topic:
Text YUCKYUM2 to (617)
(10 minutes)
You will need to prepare a live demonstration of your technology (or portion of the technology).
We also ask that you prepare PPT screen shots as a back-up
The ETAC will provide adaptors for Android and iPhones to facilitate live demonstrations directly from smartphone devices.

3. Implementation Status
Timeline
Piloting instruments, intervention and protocols: December 2016
Enrollment: January 2017
Recruitment
Identified ~50 potential participants
Target sample size: 120 participants
Monthly enrollment target:10-20 participants
(2 slides, 2 minutes each)
What is your time (start date or anticipated start date)
Number of participants enrolled
Monthly enrollment targets

4. Implementation Status
IRB Approval in November 2016, minor modification under review
Anticipate IRB approval by December 2016
Access to ARIES approved November 2016; re-training pending
Access to eCW and LCR approved November 2016; training pending
Digital Navigator has participated in on-going training
HIV care & treatment, HIV engagement and retention, motivational interviewing, insurance and benefits, and substance abuse/mental health
Digital Navigator is fully integrated with LINCS (Linkage Integration Navigation, and Comprehensive Services)
Developing partnerships with HIV clinics and testing sites throughout San Francisco
Please provide a brief description of where you are in the implementation process. E.G. IRB approval, staff trainings, implementation protocols, pilot intervention, participation of youth advisory groups, community partnerships, technology development.

5. Implementation Challenges
IRB approval timeline – system-wide delays due to staffing and outsourcing
Expected date of resolution: December 2016
Piloting and bug fixes
Expected date of resolution: November-December 2016
What challenges have you experienced preparing for implementation?
What are your steps for overcoming your challenges?

6. Recruitment Strategies
Integrate with the LINCS to facilitate warm handoff referrals for those newly diagnosed with HIV and those out of care.
Cast a wide net in the public health system
Institute MOUs with HIV testing and care sites
(2 slides, 2 minutes)
Please provide a brief description of where you are in your recruitment.
Recruitment materials completed, reviewed by potential groups and/or youth advisory groups
Partnerships with recruitment sites

7. Casting A Wide Public Health Net
San Francisco Aids Foundation
Native American Health Center
Maxine Hall Health Center
Mission Neighborhood Resource Center – Clinica Esperanza
Jail Health Services
UCSF 360 Clinic
API Wellness
SFAF- Positive Force
St. Mary’s Medical Center
Castro-Mission Health Center
San Francisco City Clinic
Assisted Care/After Care (ACAC) Clinic
Huckleberry Youth Services
Larkin Street Youth Services
Cole Street Clinic
South of Market Health Center
Glide Foundation
Southeast Health Center
Stop AIDS Project/Positive Living for US (PLUS)
Shanti Project
Dolores Street Community Services
SFGH – Ward 86
Tom Waddell Urban Health Center
Demonstration of any technological recruitment tools
From which potential pools are you recruiting participants?
How many participants in each pool are estimated to be eligible?
Anywhere in the public health system that
These are all of the clinics that we have contacted, make sure to group them or categorize them into reached, send us #,
Integration with LINCS –main strategy
All active clients
Work with all data to care navigators people who are at clinics with viral load or newly dx
Generating reports
Working with contact specialist when these people are coming into the clinic next
LINCS – work wi everybody out of care being navigated to care
Referring Partners
Jail Health Services (~1)
ACAC Clinic (~37)
St. Mary’s Medical Center (~1)
Maxine Hall Health Center (~2)
API Wellness (~5)
UCSF 360 Clinic (~8)
LINCS DPH Clinics
SFGH – Ward 86
Tom Waddell Urban Health Center
Castro-Mission Health Center
San Francisco City Clinic

8. Recruitment Strategies
Integrate with the LINCS to facilitate warm handoff referrals for those newly diagnosed with HIV and those out of care
Cast a wide net in the public health system
Institute MOUs with HIV testing and care sites
Leverage HIV surveillance data-to-care opportunities
Work directly with data-to-care navigators
Use surveillance data to target best partnerships
Activate clinical leadership
Work directly with panel managers and contact specialists to identify potential participants
STAY ENCOURAGED, MOTIVATED and FULL OF HOPE!
(2 slides, 2 minutes)
Please provide a brief description of where you are in your recruitment.
Recruitment materials completed, reviewed by potential groups and/or youth advisory groups
Partnerships with recruitment sites

9. Recruitment Challenges
Creating a sense of urgency and maintaining follow-up among referral partners
Expected resolution steps:
IRB approval
MOUs
Continue to expand and create new partnerships and opportunities to network
Utilize data-to-care strategies
Onsite enrollment
Constant communication and never-ending perseverance and determination
And LOTS of smiles!
What challenges have you experienced with recruitment strategies?
What are your steps for overcoming your challenges.
This is what we’ve done and this is what we’re doing next

10. Questions? Discussion.

11. THANK YOU!
Erin Wilson Sean Arayasirikul Dillon Trujillo