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Excellence in Business Communication, 7e

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Presentation on theme: "Excellence in Business Communication, 7e"— Presentation transcript:

1 Excellence in Business Communication, 7e
Communicating in Teams and Mastering Listening and Nonverbal Communication Prentice Hall, 2007 Excellence in Business Communication, 7e

2 Improving Your Performance in Teams
Formal Permanent committees Informal Task forces and problem-solving teams Prentice Hall, 2007 Excellence in Business Communication, 7e

3 Excellence in Business Communication, 7e
Overview of Teams Advantages Disadvantages Increased information Broad knowledge base Diversity of views Acceptance of solutions Performance levels Groupthink Peer pressure Hidden agendas Free riders High costs Prentice Hall, 2007 Excellence in Business Communication, 7e

4 Excellence in Business Communication, 7e
Team Communication Select members carefully Agree on project goals Take time to bond Clarify individual responsibilities Prentice Hall, 2007 Excellence in Business Communication, 7e

5 Excellence in Business Communication, 7e
Team Communication Set clear processes Select tools and techniques Avoid group writing Check progress often Prentice Hall, 2007 Excellence in Business Communication, 7e

6 Excellence in Business Communication, 7e
Group Dynamics Team roles Group norms Team identity Prentice Hall, 2007 Excellence in Business Communication, 7e

7 Excellence in Business Communication, 7e
Assuming Team Roles Self-oriented Team-maintenance Task-facilitating Prentice Hall, 2007 Excellence in Business Communication, 7e

8 Excellence in Business Communication, 7e
Team Decision Making Orientation Conflict Brainstorming Emergence Reinforcement Prentice Hall, 2007 Excellence in Business Communication, 7e

9 Excellence in Business Communication, 7e
Team Conflict Scarce resources Task responsibilities Poor communication Attitudes and values Power struggles Conflicting goals Prentice Hall, 2007 Excellence in Business Communication, 7e

10 Excellence in Business Communication, 7e
Types of Conflict Constructive Exposes issues Boosts involvement Generates ideas Destructive Diverts energy Destroys morale Divides the team Prentice Hall, 2007 Excellence in Business Communication, 7e

11 Excellence in Business Communication, 7e
Resolving Conflict Proaction Communication Openness Research Flexibility Fair play Alliance Prentice Hall, 2007 Excellence in Business Communication, 7e

12 Overcoming Resistance
Express understanding Raise awareness Evaluate objections Withhold arguments Prentice Hall, 2007 Excellence in Business Communication, 7e

13 Excellence in Business Communication, 7e
Workplace Etiquette Appearance and grooming A genuine smile Telephone skills Prentice Hall, 2007 Excellence in Business Communication, 7e

14 Excellence in Business Communication, 7e
Workplace Etiquette Appearance and grooming A genuine smile Telephone skills Prentice Hall, 2007 Excellence in Business Communication, 7e

15 Excellence in Business Communication, 7e
Social Etiquette First impressions Personal introductions Dining etiquette Misuse of mobile phones Inappropriate topics Prentice Hall, 2007 Excellence in Business Communication, 7e

16 Excellence in Business Communication, 7e
Productive Meetings Preparation Efficiency Technology Prentice Hall, 2007 Excellence in Business Communication, 7e

17 Preparing for Meetings
Decide on the purpose Select participants Choose the location Set and follow an agenda Prentice Hall, 2007 Excellence in Business Communication, 7e

18 Leading and Participating
Stay on track Follow the rules Promote participation Participate actively Close effectively Prentice Hall, 2007 Excellence in Business Communication, 7e

19 Excellence in Business Communication, 7e
Meeting Technology Virtual teams Virtual meetings Groupware Networks Prentice Hall, 2007 Excellence in Business Communication, 7e

20 E-Mail in the Workplace
Advantages Information sharing Project collaboration Disadvantages Non-real time Information delays Prentice Hall, 2007 Excellence in Business Communication, 7e

21 Instant Messaging in the Workplace
Basic chat Presence awareness Video capabilities Remote PC control Remote display Virtual agents Prentice Hall, 2007 Excellence in Business Communication, 7e

22 Advantages of Instant Messaging
Rapid response Reduced costs Conversation aspects Wide availability Prentice Hall, 2007 Excellence in Business Communication, 7e

23 Disadvantages of Instant Messaging
Technical issues Security and privacy User identification Message logging Incompatible systems Prentice Hall, 2007 Excellence in Business Communication, 7e

24 Disadvantages of Instant Messaging
Behavioral issues Interruptions Business vs. personal usage Being out of the loop Wasted time Prentice Hall, 2007 Excellence in Business Communication, 7e

25 Effective Workplace IM
Schedule usage Protect confidential information Avoid personal messages Minimize impromptu meetings Avoid long, complex messages Prentice Hall, 2007 Excellence in Business Communication, 7e

26 Effective Workplace IM
Train all personnel Avoid multiple conversations Minimize IM slang Maintain “spim” filters Prentice Hall, 2007 Excellence in Business Communication, 7e

27 Excellence in Business Communication, 7e
Shared Workspaces The virtual office Resources and information Built-in intelligence Revision control Presence awareness Prentice Hall, 2007 Excellence in Business Communication, 7e

28 Excellence in Business Communication, 7e
Virtual Meetings IM chat Teleconferencing Video-conferencing Web-based systems Prentice Hall, 2007 Excellence in Business Communication, 7e

29 Improving Listening Skills
Strengthens relationships Expedites product delivery Highlights opportunities Supports workforce diversity Builds foundation for trust Enhances performance Prentice Hall, 2007 Excellence in Business Communication, 7e

30 Categories of Listening
Content listening Critical listening Empathetic listening Prentice Hall, 2007 Excellence in Business Communication, 7e

31 Excellence in Business Communication, 7e
The Listening Process Receiving Interpreting Remembering Evaluating Responding Prentice Hall, 2007 Excellence in Business Communication, 7e

32 Excellence in Business Communication, 7e
Barriers to Listening Physical elements Selective listening Short attention span Prejudgment Little common ground Memory barriers Prentice Hall, 2007 Excellence in Business Communication, 7e

33 Nonverbal Communication
Complement verbal communication Reveal the truth Convey information efficiently Prentice Hall, 2007 Excellence in Business Communication, 7e

34 Categories of Nonverbal Communication
Facial expressions Gestures and posture Vocal characteristics Personal appearance Touching behavior Use of time and space Prentice Hall, 2007 Excellence in Business Communication, 7e

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