1. Understanding the Collaboration Toolkit
Donald Donais
December 14th, 2016
Understanding the Collaboration Toolkit
Brian Caauwe

2. Agenda
MNSPUG Information
Toolkit
BREAK
More Tools
Giveaways

3. User Group Goal / Objectives
Develop and support a local community focused on Microsoft SharePoint Technologies
Educate user group members about SharePoint Technologies
Transfer knowledge within the community
Communicate best practices
Introduce new products / solutions

4. MNSPUG Sponsors Dedicated Sponsors Annual Sponsor
Avtex (
Microsoft (
Atomic Data (
K2 (
SharePoint User Group Support
Sponsorships Levels:
Gold Sponsorship - $500
Silver Sponsorship - $250
Wrox Press ( O’Reilly (

5. MN SharePoint Users Group Website
SharePoint Resource Documents
SharePoint Resource links
RSS Feeds
Meeting Schedule
Past User Group Presentations
Past User Group Recordings
Sponsorship Information

6. Social Networking
Linked In group – The most interactive… includes job postings…
Post Job Posting on the Jobs Discussion page
Twitter tags and #MNSPUG
Yammer – Minnesota SharePoint Users Group

7. Upcoming Schedule Next Meeting Ongoing Schedule
January 11th, 2017 – SharePoint 101
Microsoft Technology Center, Edina, MN
Check for updates!
Ongoing Schedule
2nd Wednesday of every month
9:00 to 11:30 am
Microsoft Technical Center – Edina

8. Local and Online Events
Minnesota SharePint – December 20th, 4:30 p.m. at JJ’s Club House in Golden Valley
Hack Productivity – November 3rd 2016 – January 31st 2017
Registration is OPEN -
SharePoint Saturday St. Louis – January 21st 2017 St. Louis University, MO
Nintex InspireX – February 13th – 15th, New Orleans, LA
SharePoint Saturday Twin Cities – May 6th (Stay Tuned for more information)
Anything Else?

9. Evaluations & Giveaways!

10. Speaker

11. Brian Caauwe Manager at Avtex
Blog:
Technical Editor: Professional SharePoint 2013 Administration
Certifications
MCM: SharePoint Server 2010
MCSM: SharePoint
Fun Fact:
Daughter just turned 1 yr
Pez Collection of over 900 dispensers

12. Toolkit

13. Collaboration Toolkit
Outlook
Skype for Business
SharePoint
OneDrive for Business
Yammer
Office 365 Groups
Microsoft Planner
Microsoft Teams
Office 365 Video
Office Delve

14. Collaboration Toolkit
Baseline
Purpose
Guidance
Usage
Value
Warning

15. Personal Information Manager
Outlook
Personal Information Manager

16. Outlook Produce and Store Electronic Mail Schedule Meetings
Keep Track of Tasks
Organize and Explore Contact Information
Manage Informal Notes
Track work with Journaling

17. Outlook Email Expect “long” response times
Send more links than Attachments
Be respectful of Reply All
Calendaring
Preview Free/Busy info before scheduling meeting
Use Show As for location visibility
Use the Optional vs. Required Attendees
Use Private for personal appointments
Contacts
Forward Information as vCard
Tasks
Don’t ignore Due Dates
Utilize Task Requests

18. Outlook
Personal Data
Local PST
Secure
Malware

19. Outlook

20. Outlook
Usage -
Secure
Modern Attachments

21. Outlook
Usage - Calendar
Scheduling Assistant
Show As

22. Outlook
Usage - Contacts
Forward V-Card

23. Outlook
Usage - Tasks
Task Request

24. Demo Outlook Demo: Modern Attachments Calendar Location / Free Busy
Secure
Task Request

25. Unified Communications Platform
Skype for Business
Unified Communications Platform

26. Skype for Business Presence Instant Messaging File Transfer
Conferencing
VoIP
Federation

27. Skype for Business Upload PowerPoint for presentation
Categorize contacts for privacy levels
Respect availability
Expect short / quick communication
Unique Skype Room conferences
Use profile photos to enhance connection

28. Skype for Business Conversations tracked much like e-mail
Open federation default privacy
Be mindful of recording audio

29. Skype for Business

30. Skype for Business Usage - Contacts Respect Statuses
Set Privacy Status
Respect Statuses

31. Skype for Business
Usage - Meetings
Unique Bridges
Utilize Recordings

32. Demo
Skype Demo:
Status
Location
Privacy Levels
Unique Bridges

33. Web Based Productivity Platform
SharePoint
Web Based Productivity Platform

34. SharePoint Enterprise Content Management Federated Search Integrations
Business Process Automation
Intranet Portal
Customizations

35. SharePoint Swiss Army Knife Start small, find quick wins
Leverage existing directory information
Use Metadata to power experience
Search assists in crossing boundaries
Get ready for “modern” design
Requirements, Requirements, Requirements

36. SharePoint Just because you can doesn’t mean you should
Branding rework upon major updates
The requests just keep on coming
Online vs. On-Premises vs. Hybrid

37. SharePoint

38. SharePoint
Usage - SharePoint Homepage

39. SharePoint
Usage – Modern Lists / Libraries

40. SharePoint
Usage – Modern Pages

41. Demo SharePoint Demo: SharePoint Homepage Modern Lists / Libraries
Modern Pages

42. OneDrive for Business
Store, Sync and Share

43. OneDrive for Business Personal Storage Sync to local device
Integrated into Office
Sharing Internal and External
Mobile Accessibility
Excel Surveys

44. OneDrive for Business Personal COMPANY content
Great location for OneNote notebooks
Create Excel Surveys for information gathering
Use Next Gen Sync
Selectively sync folders
Share, Share, Share

45. OneDrive for Business Personal content still means COMPANY
Don’t’ just lift personal drives
Understand external sharing
Don’t sync EVERYTHING

46. OneDrive for Business

47. OneDrive for Business
Usage
Share
Sync
Store

48. Demo
OneDrive Demo:
Selective Sync
Sharing
Copy To

49. Corporate Social Networking and Social Collaboration
Yammer
Corporate Social Networking and Social Collaboration

50. Yammer Exchanging ideas, news and thoughts Gathering feedback
Historical Reference
Engaging others outside of your team
Sparking conversations around a topic
External User Participation

51. Yammer Ask questions to spark conversations
Utilize to gather quick feedback
Recognize performance with praise
Look to learn across the org
Think as a Day 1 employee
Embed into working tools
Expect “longer” response times

52. Yammer
Confidential / Private
Real Time Collaboration

53. Yammer

54. Yammer
Usage
Groups
Public
Private
External

55. Yammer
Usage
Activities
Post
Announcement
Poll
Praise

56. Yammer
Usage
Social Interaction

57. Yammer
Engage?

58. Yammer How can I engage more
Install the Yammer Notifier App for toast notifications
Selectively follow
Groups
People
Topics

59. Yammer
How can I engage more
Tune your notifications

60. Yammer How can I engage more Use it where you work
Web –
Phone
iOS
Android
Windows Phone
Feeds – Embed into existing tools

61. Demo
Yammer Demo:
Notification Settings
Announcements
Polls

62. Break Time
TIMING [10:15 – 10:30]

63. Integrated Collaboration Experience
Office 365 Groups
Integrated Collaboration Experience

64. Office 365 Groups Internal and External Members Conversations
Shared Calendar
Shared Files
Group Notebook
Connectors

65. Office 365 Groups Limit creators to reduce sprawl
Tag “SECRET” groups to remove from GAL
Populate conversations with connectors
Modern SharePoint experience
Configure usage guidelines

66. Office 365 Groups
Each group creates distribution list and SharePoint site
SharePoint sites not visible in Admin center
Compliance features not yet GA

67. Office 365 Groups

68. Office 365 Groups
Usage - Conversations

69. Office 365 Groups
Usage - Files

70. Office 365 Groups
Usage - Calendar

71. Demo
Office 365 Groups Demo:
Conversations
Calendar
Connectors

72. Visually Organize Teamwork
Microsoft Planner
Visually Organize Teamwork

73. Microsoft Planner Built Upon Office 365 Groups Conversations Files
Categorization
Assignments
Visualizations

74. Microsoft Planner Planner created for each Office 365 Group
Minimal plans created in Microsoft Teams
Organize by Buckets and Tabs
Use for fast churning tasks
Highlight user to visualize tasks

75. Microsoft Planner Non-integrated backup / recovery
Not all plans are the same
No external user access
NOT integrated with Outlook tasks
NOT meant for large program mgmt

76. Microsoft Planner

77. Microsoft Planner
Usage - Planner Hub

78. Microsoft Planner
Usage - Boards

79. Microsoft Planner
Usage - Charts

80. Microsoft Planner
Usage - Task

81. Demo
Planner Demo:
Hub
Boards
Charts
Reassignment

82. Active Team Collaboration
Microsoft Teams
Active Team Collaboration

83. Microsoft Teams Remote Employee Watercooler Asynchronous Communication
Leverages Office 365 Groups
Connector / Bot Extensions
Persistent Chat
Integrations with Skype

84. Microsoft Teams Stay engaged with team members
Chat with people on the go
Gives users a choice
Utilize connectors for integrations
Mention people, channel or team to raise attention
Expect “quicker” response times

85. Microsoft Teams In Preview Team sees everything Confidential / Private
Unknown Compliance

86. Microsoft Teams

87. Microsoft Teams
Usage - Chat

88. Microsoft Teams
Usage - Teams

89. Microsoft Teams
Usage - Meetings

90. Microsoft Teams
Usage - Files

91. Demo
Teams Demo:
Chat
Team
Meme
Files

92. Enterprise Video Portal
Office 365 Video
Enterprise Video Portal

93. Office 365 Video Channels Statistics Yammer Conversations
Related People
Related Videos
Share

94. Office 365 Video Channel Settings Adjust Channel Spotlight
Dedicated Channel Owners
Configure Default Yammer Group
Upload Video Thumbnails
Utilize Mobile Apps

95. Office 365 Video Videos NOT immediately available Pre-recorded videos
Thumbnails auto selected
Be careful of external sharing

96. Office 365 Video

97. Office 365 Video
Usage - Spotlight

98. Office 365 Video
Usage - Video

99. Demo
Office 365 Video Demo:
Channel Settings
Spotlight

100. Data Visualization and Discovery Tool
Office Delve
Data Visualization and Discovery Tool

101. Office Delve Discover People Locate Shared Content
Categorize with Boards
Publish Responsive Blog
My Analytics
Utilize Apps

102. Office Delve SharePoint & OneDrive primary sources
Populate Profile Information
Introduce slowly (reduce big brother)
Integrate into work life
Utilizes existing directory information
Hybrid increases impact
Apps, Apps, Apps

103. Office Delve My Analytics only in E5 WILL surface permission issues
Boards are global
Requires Office Graph

104. Office Delve

105. Office Delve
Usage - Profile

106. Office Delve
Usage - Boards

107. Office Delve
Usage - My Analytics

108. Demo
Office Delve Demo:
Profile Information
Boards
My Analytics

109. Resources
Outlook
What’s new in Outlook 2016:
Skype for Business
Collaborate anytime, anywhere with online meetings:
SharePoint
The Future of SharePoint:
OneDrive
Next Gen Sync Client:
Get Started with Next Gen Sync Client:
Yammer
Yammer Notifier:

110. Resources Office 365 Groups
Office 365 Groups update at Ignite 2016:
Microsoft Teams
MVA Readiness:
Microsoft Tech Community:
Microsoft Planner
Hands-on Demo:
Office 365 Video
Introducing Office 365 Video:
What Stream means for Office 365:
Office Delve
Discover what you need, when you need it:
MyAnalytics:

111. Thanks for coming! Last But Not Least Please Fill Out Evaluations
Drawings for Giveaways
Online Participants Eval
Today’s Presenters:
Brian Caauwe
Thanks for coming!