1. ZOOM Applications

2. Agenda
Desktop application
Outlook plug-in

3. Desktop Application 1 2 Availability Status Application Settings
Meet Now with or without Video
Join Meeting in Progress
Schedule a Meeting
Screen Sharing Options
Home Button
Meeting Button
Contact Button
Chat/IM Button 3 4 5 6 7 8 9 10

4. 1. Availability Status From this screen you can:
change your availability status
add a personal note
change accounts
log out of the application
exit the program

5. 2. Settings From this screen you can:
set application start up settings
enable dual monitors
test audio and video
set video recording location
view meeting performance statistics

6. 3. “Meet Now” with Video Video feed Audio options Invite participants
Manage participants
Share Screen options
Chat
Record
End Meeting 1 2 3 4 5 6 7 8

7. Meeting Menus
3.2 – Choose between hearing/talking with audio through computer or by phone
*all workstations may not have speaker or microphone
*remember to unmute computer audio
3.3 – Invite participants using the “Default ” option to send an Outlook invite

8. Meeting Menus
3.4 – Manage meeting participants enables the ability to mute or unmute attendees

9. Meeting Menus
3.5 – Share Screen option: ability to share desktop, mobile device, a whiteboard, or specific applications
Advanced options allow for multiple attendees to share their screen at the same time

10. Meeting Menus
3.5 – The whiteboard options allows the collaboration between participants in a shared space, multiple users can work on the same whiteboard

11. Meeting Menus
3.6 – Chat: different from the Chat/IM feature of the desktop application, this enables a chat feature within a meeting for all attendees to communicate with everyone or just the meeting host

12. 3. “Meet Now” without Video
Placing cursor over this screen will display the same toolbar as the “with Video” option

13. 4. Join Meeting in Progress
Enter Meeting ID number and click the Join button

14. 5. Schedule a Meeting
Update Topic to something meaningful, set other meeting parameters, click the Schedule button, enter attendees and click Send

15. 8. Meeting Button
Shows a list of all meetings scheduled under the account
Placing the cursor over the meeting will give you options to start, edit, delete, or copy the meeting

16. 9. Contact Button
Click to see a list of all of your contacts and if they are online or not
Placing your cursor over a contact will give you options to Chat or start a meeting

17. 10. Chat/Instant Msg. (IM) Button
Click to see a list of contacts you have chatted with
Click the name to open the chat dialog box

18. Outlook Plug-in Open personal or company calendar
Right-click on a timeslot in the calendar
Select “New Meeting Request”
Click on “Schedule a Meeting” icon in toolbar

19. Outlook Plug-in Sign in using Account email and password
Select options and click the Continue button

20. Outlook Plug-in Add participants
Modify subject to something meaningful
Click “Send” button to send the meeting invite

21. ZOOM Group Accounts SpecSys Volumes (Ritalka11@ritaka.com)
SpecSys Engineering
RVI Operations
RVI Sales
RITALKA
SpecSys Sales
SpecSys Specials