1. Accounting News Office Professionals Meeting August 7, 2016
Darla Van Duren, Accountant

2. Accounting News Accounting contacts by subject matter
Year-end deadlines
Changes in travel procedures
Reimbursement payment process
POS reminders
Training dates
Questions, references, resources

3. Accounting contacts Bridget Cameron– Accounts Payable
Hyesook Johnson – Accounts Payable
Karalee Jacobs – Accounts Payable
Jodene Collings-Hayes – Journal Entries
Leslie McDonald – Accounts Receivable
Darla Van Duren – Accountant
Andi Tress - Director

4. Year-end deadlines Accruals, accruals, accruals Friday, September 8
Paper work due to accounting including, invoices, refunds, work-order postings, debit/credit transfer vouchers, accounts receivable, inter-fund billings, account code change vouchers, employee reimbursements for travel mileage and miscellaneous expenses

5. Changes in Travel Procedures
Updated per diem rates
Employee supervisor signature included on mileage form
Travel advance receipts need to be submitted within 15 days instead of 10 days of travel
Last meal entitlement is allowed when travel status extends two hours past what is considered the typical meal time
Travel request form requires an estimate of travel

6. Per Diem Rates Increase overall Incidentals have been removed
Previous Rates
New Rates
Meal
In-State
Out-of-State
Breakfast $ $ $ $
Lunch $ $ $ $
Dinner $ $ $ $
Incidentals $    
Total Per Diem $ $ $ $

7. Mileage Form

8. Travel Request Form

9. Travel Request Form

10. Reimbursement Payment Process
Reimbursement will be paid by EFT starting September 22, 2017
Employee travel, mileage and reimbursements will be EFT using Payroll’s account information
Changes to your process: ADD Employee ID on forms
Benefits:
More convenient
Safety
Security

11. POS Reminders POS Trainings Guide to update coding ASB Workshop
Cleanup coding prior to school start
When to use what object code
ASB Workshop
August 15th
Schedule Interface
Correct coding structure
Object codes

12. Training
Training will include information on travel, mileage and POS – Private/Public dollars
ERO Course Title: Accounting
Training Course Code: FIN18100
ERO Link: pd.everettsd.org
Dates:
Friday, September 8, 2017 – 1:30 – 3pm
Friday, September 22, 2017 – 1:30 – 3pm
Friday, October 6, 2017 – 1:30 – 3pm

14. Questions, References, Resources
Questions on a particular situation?
Call or us in the Accounting Office
Business Information Manual section 1.05