1. A Best Practice Guide to Using BARS
Part 3: Reporting in BARS

2. Three Types of Reporting in BARS
Action reporting:
when action has been taken e.g. applied for funding, sowed seeds, planted trees, held an open day, etc
Target reporting:
when there has been measurable progress towards target goals e.g. new habitat created, survey indicates population increase, etc
Overview reporting:
summarises overall achievements of the HAP or SAP

3. Action reporting

4. Now click here to open Action AG03.03
Reporting on Action AG03.03

5. Now click here

6. Now click here to look at the latest progress report

7. Progress report gives brief details of what has been done…
Now click here
…using accessible language and whole sentences.
…and when…
…and why…
…and where…

8. Now click here

9. Now click here
Action Goal updated to keep track of quantifiable progress

10. Now click here
Status updated

11. Now click here
Expenditure recorded

12. e.g reporting on action AG03.02 fundraising for habitat creation….
Successive progress reports at different stages can reduce the need for long lists of actions
e.g reporting on action AG03.02 fundraising for habitat creation….

13. Now click here to open Action AG03.02

14. Now click here to see the first progress report

15. Now click here
First report when funder identified

16. Now click here to see the second progress report

17. Now click here
Second report when application submitted

18. Now click here to see the latest progress report

19. Now click here
Third report when funding received

20. Now click here

21. Progress towards this action goal reported when funding received

22. e.g. Reporting on Action B01.02 Providing advice to householders…
Relevant documents are attached as part of action progress reports
e.g. Reporting on Action B01.02 Providing advice to householders…

23. Now click here to open Action B01.02

24. Now click here to see the progress report

25. Now click here to see the leaflet
A brief, easy to read progress report shows where readers can find more information…
Now click here to see the leaflet
…and the leaflet has been attached for access from the public area of BARS

27. Action Reporting Summary
Report action progress on these tabs:
Progress reports: Brief verbal report and attach relevant documents
Action goal: Quantifiable progress
Status: Update status when it changes
Resources: Record time and money spent

28. Target reporting

29. Now click here to open Target AG03
Reporting on Target AG03.03

30. Now click here
0.5 ha created at Wandsworth Common
1.5 ha in progress at Tooting Common
Updated quantifiable target measures

31. Up-to-date reporting
Status report…
…complemented by brief verbal progress report - much more informative than status alone
Verbal report only about goal of habitat creation itself. Does not include e.g. funding obtained, consultation, publicity etc.

32. Now click here to see the latest progress report
Reporting on Bat SAP Target B01

33. Brief progress report relevant to the target of roost numbers.
Does not include information on planning applications, etc. This has been reported in reports for actions.

34. Target reporting summary
Report target progress on these tabs:
Progress reports: Brief verbal summary of progress directly related to target goals
Target goals: Quantifiable progress

35. Overview Reporting

36. Now click here to open the overview report

37. Overview reporting for the Wandsworth Acid Grassland HAP
Top-level report on how the whole Acid Grassland HAP is going.

38. …but more detailed information can be added under different categories using the Progress tab
Now click here
For most partnerships/ boroughs in London, filling in the report summary may be sufficient…
…and a similar report for the Bats SAP.

39. Now click here to open the constraints report
A significant constraint is recorded because it is holding the plan back
This will be picked up in 3-yearly reporting rounds and is a chance to influence government policy etc

40. Details of the constraint…
…and a proposed solution

41. Overview reporting summary
Report overall HAP/SAP progress on Plan Overview Report tab:
Summary: Highlights/overall achievements of the HAP/SAP
Progress: More detail if required
Constraints: Significant factors holding up progress

42. Have a look at Wandsworth’s
For more…
Have a look at Wandsworth’s
Acid Grassland HAP
Bats SAP
and
Grey Heron SAP
on BARS