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Completing Reports and Proposals

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Presentation on theme: "Completing Reports and Proposals"— Presentation transcript:

1 Completing Reports and Proposals
© Prentice Hall, 2008 Business Communication Today, 9e

2 Three-Step Writing Process
Planning Writing Completing © Prentice Hall, 2008 Business Communication Today, 9e

3 4 tasks to Finalizing Formal Reports and Proposals
Revising Producing Proofreading Distributing © Prentice Hall, 2008 Business Communication Today, 9e

4 1- Revising Reports and Proposals
Style and tone Organization Readability Content © Prentice Hall, 2008 Business Communication Today, 9e

5 Producing Reports and Proposals
Design elements Report-writing teams Computer resources Audience expectations (Needs) © Prentice Hall, 2008 Business Communication Today, 9e

6 Components of Formal Reports
Prefatory parts Text of the report Supplementary parts © Prentice Hall, 2008 Business Communication Today, 9e

7 Business Communication Today, 9e
Prefatory Parts Report cover Title fly and title page Authorization letter Acceptance letter Letter of transmittal Table of contents List of illustrations Synopsis/executive summary © Prentice Hall, 2008 Business Communication Today, 9e

8 Business Communication Today, 9e
Text of the Report Introduction Body Closing © Prentice Hall, 2008 Business Communication Today, 9e

9 Business Communication Today, 9e
Supplementary Parts Appendixes Bibliography Index © Prentice Hall, 2008 Business Communication Today, 9e

10 Components of Formal Proposals
Cover Title fly Title page Table of contents List of illustrations Copy of RFP Synopsis/executive summary Letter of transmittal © Prentice Hall, 2008 Business Communication Today, 9e

11 Business Communication Today, 9e
Text of the Proposal Introduction Body Closing © Prentice Hall, 2008 Business Communication Today, 9e

12 Proofreading Reports and Proposals
Inconsistencies Errors Missing components Spelling Text placement Punctuation Visual aids © Prentice Hall, 2008 Business Communication Today, 9e

13 Distributing Reports and Proposals
Physical Electronic Web-based © Prentice Hall, 2008 Business Communication Today, 9e

14 Writing Requests for Proposals
Company background Project description Overall requirements Decision-making criteria Proposal requirements Submission/contact information © Prentice Hall, 2008 Business Communication Today, 9e

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