1. National Electoral Rolls Purification No Voter to be left behind Sensitization Programme of SDMs(E), EROs & AEROs on Office of the Chief Electoral Officer, Delhi

2. To be Concluded on 31st August 2016
NERP-2016 drive
Started on 1st March 2016
To be Concluded on 31st August 2016
Aims of NERP 2016 Drive-
Improving the Health of Electoral Rolls &
Rationalising the Part boundaries and Polling Stations’ Locations

3. Objectives of NERP-2016 drive
Purification of Electoral Rolls for high fidelity-
Inclusion of all eligible voters in mission mode
ERs Free from error
No repeat/ multiple entries
Removal of entries of Dead voters
Improving PER and quality of images
Single EPIC for an Elector
Fill the gaps in ER Ratio, Gender Ratio, Youth Electors
Rationalization of Polling Stations and Parts
Standardization of sections, part boundaries & PS location
BMF mapping on GIS platform
Improved interactive Nazari Naksha (PS Map)

4. NERP 2016-Quantifiable Targets
Removal of imbalance ERs v/s Census-
E/P ratio
Gender ratio and
Age Cohort wise Gap
Inclusion of eligible voters with focus on maximization of enrolment in age group
NO repeat Entry
Linking of ERs with registered death records & periodical updation
100% Coverage of good quality images in PER with no repeat images
100% coverage of EPIC with unique EPIC
Rationalization of Section, Part boundaries and PS location
Improvement in Nazari Naksha (PS Map)
GIS based interactive PS Map with BMF details

5. NERP Strategy
Gap in EP ratio, Gender Ratio and years voters –
INCLUSION OF ALL ELECTORS
Focused SVEEP efforts for creation of awareness after analysis of census 2011 data vis-à-vis ERs.
Effective coverage of new voters through campus ambassadors and school education department personnel.
III. Complete stakeholders’ involvement including Public in upkeep of ER health.

6. NERP 2016- Strategy REMOVAL OF DEAD ELECTORS-
One time compilation of 5 years registered deaths within districts and AC wise comparison by ERO/AEROs to locate and remove dead voters’ entries.
Developing a System of Monthly removal of dead voters during NERP by linking registered death database with ERs entries.
III. Keeping sufficient copies of Form 7 in the offices of the registrars of death, Officers Authorised to issue legal heir certificates or carry out mutations and collecting the filled-in form 7 every month.

7. NERP 2016- Removal of Repeat Entries
REMOVAL OF MULTIPLE ENTRIES FOR SAME VOTER :
Conducting software based de-duplication by matching each elector’s personal details
1. NAME RELATION TYPE 3.RELATION NAME GENDER 5.AGE + /- 1 Years
ELECTOR REPEATED WITHIN PART
ELECTOR REPEATED WITHIN AC
ELECTOR REPEATED ACROSS ACs IN A STATE
ELECTOR REPEATED ACROSS NEIGHBOURING ACs ACROSS STATES
ELECTOR REPEATED ACROSS ACs IN THE COUNTRY
Table /Software based image comparison for probable repeat entries/ Repeat EPIC set.
Citizens’, Electors’ & Political parties’ Input on repeat / dead voters’ entries
BLO verification for all sets of ‘image matched’ probable repeat entries
Sharing the confirmed repeat entries cases with stakeholders.
Systematic field visit and recording of ASD voters details by the BLOs.

8. NERP Repeat EPIC No.
Software based Report generation for set of same EPIC No. entries and verification of image and personal details to segregate list into
SAME ELECTOR WITH SAME EPIC NUMBER – remove superfluous entry(ies)
DIFFERENT ELECTROR WITH SAME EPIC NUMBER – Give new EPIC No. to voter issued with EPIC at a later date.
BLO Field verification for all sets of the repeat EPIC cases.

9. NERP 2016- Removal of Errors in ERs
V. Software based flagging and Report generation for entries with 17 types of errors & junk characters
Voter first/last name is Null/Junk Characters
Part No. is Null/Junk Characters
Serial No. of the Voter is Null/Junk Characters
Section No. is Null/Junk Characters
House No. is Null/Junk Characters
Voter relationship #M,F,H,O or m,f,h,o/Junk Characters
Voter Sex M,F,TG(Third Gender)/Junk Characters
Voter gender is male but relationship is H/Junk Characters
Voter relatives name is blank/Junk Characters
EPIC no. is less than 10/Junk Characters
Age is less than 18 or greater than 100/Junk Characters
Photograph exist but ID Card No. is not available
ID Card No. exist but Photograph is not available
List of Records where EPIC no. is repeating
Voter gender is female but relationship is F/O for voter age > 30
Voter Status type #N,E,S,M,R or n,e,s,m,r /Junk Characters
Number of sections having no voters
Correction and removal of errors after BLO field verification and correction with form 8

10. NERP 2016- Improvement of Images quality
VI. Software based Report generation for set of same image entries and verification of personal details to segregate list into
DIFFERENT ELECTORS WITH SAME IMAGE- CORRECTION (FORM 8) TO CHANGE AND CORRECT IMAGE(S)
SAME ELECTOR WITH SAME IMAGE- DELETION OF SUPERFLUOUS ENTRY-Suo-moto.
Software based Report generation for entries with poor quality, Non human images
CORRECTION OF IMAGE (FORM 8) TO CHANGE AND CORRECT IMAGE(S)

11. NERP 2016: Building Strong link with the Electors
Collection of contact details of electors and/ or their family members
Mobile No.
Land line No.
address.
Building family tree by collection of details of Parents’ EPIC no. where ever possible.

12. NERP 2016 Rationalization of Section, Parts, PS location
A thorough exercise of rationalization/modification of polling stations with a list of activities drawn before with a clear timeline for each activity-
Standardization and clear demarcation of sections within part.
Standardization of Part boundaries
Selecting most optimal PS location on the criteria fixed by the commission after Stakeholders participation
Improvement of Nazari Naksha to make interactive GIS Map with BMF Details
GIS Map for drawing rough part boundary, Latitude/longitude of existing and all probable PS locations.
A system of Indexing and coding of PS based on type of PS and obtaining coordinates of all probable buildings with BMF mapping for future rationalization.

13. NERP 2016 Rationalization of Section, Parts, PS location
Protocol for PS Rationalization-
Standardization and rationalisation of Sections by re-assigning of electors from one polling station to other polling station, to make the area of the polling station compact with voters strength of ~1200 in rural area and ~1400 in urban area
There should not be any island of other polling station area within a polling station boundaries.
Creation of new and amalgamation of existing polling station, wherever needed,
Voters are not required to travel long distances (over 2KM) and /or cross geographical barriers like river, ravines, rivulets, spills, deep forest etc. to reach PS.
Identification & mapping of alternative PS locations within part with BMFs, for informed decision making on PS locations and stakeholders consultation.
Providing a polling station to new colonies that have cropped up during intervening time.
Converting the auxiliary polling stations into main polling station. This may need re- distribution of electors between them.

14. NERP 2016 Rationalization of Section, Parts, PS location
Protocol for PS Rationalization Continued….-
Efforts should be to locate PS in Govt. building as far as possible.
All such Probable PS buildings and existing PS buildings should be got inspected by an officer not below the rank of Nayab/ Deputy Tahsildar or equivalent officer to collect suitability details in the checklist format attached.
The rationalization should be done after 100% physical verification of the existing and probable polling station locations and the relevant parts of the electoral rolls.
Improve Nazri Naksha as a precise PS Map drawn using CAD/ Sketches to the scale with dimensions and model layout, with BMF information, actual images of PS, Google- Street & Map view and Key map on how to reach.

15. NERP 2016 Schedule of activities for Rationalization of PS

16. Polling Booth and BMF details

17. NERP 2016: Process
ECI IT wing to develop software tools for image processing and de-duplication to Generates AC wise, Part wise data to identify-
Repeat Entries for Exact personal details of electors
Within and Across Parts in ACs, Across ACs in a District,
Across District in a state, Neighbouring ACs, Across States
Entries without images.
Poor Quality images/ Non human images
Entries with exact match of images
Entries having 17 types of Errors
Repeat EPIC Nos. within and across states
Protocol to link death registers

18. NERP 2016 : The Process
For identification of gaps in EP ratio, gender ratio and imbalance in age cohorts, analysis of ER data at AC level vis-à-vis district census projected figures (Formats 1 to 8) shall be done by the EROs & AEROs along with BLOs & Supervisors.
DEOs then interact with EROS & AEROs and make analysis of electoral data in respect of all ACs under their jurisdiction.
Finally the CEO shall review the analysis done by respective DEOs and EROs/ AEROs.

19. After identifying and quantifying The Gaps in ERs
NERP 2016 : The Process
After identifying and quantifying
The Gaps in ERs
Getting/ developing the database of
Repeat/ multiple entries,
Poor/ non human/ repeat images
Errors in ERs.
Database of deaths since 1st January 2011,
The CEOs would
Finalize the strategies and
Develop fortnightly plan of action with activities to be undertaken by respective DEOs/ EROs to bridge the Gap and
Assess resources needed for the purpose.

20. NERP 2016: Activities planning & Time line
The NERP 2016 to be launched from 1st March 2016 to undertake Preparatory action and SVEEP activities during March 2016
Field Verification Phase shall start only in the Month of April 2016.
AC wise Gap analysis, finalizing strategy & action plan with time lines and fixing the responsibilities for execution and supervision may be done during March 2016-
Analysis by EROs & AEROs (with Format 1 to 8) along with BLOs (with BLO register) & Supervisors-
Analysis and review by DEOs along with EROS & AEROs
Review by CEO with DEOs and EROs

21. NERP 2016: Activities planning & Time line
The IT branch during March generate lists for entries requiring action.
Web portal to be developed by ECI for getting voluntary information from stakeholders on repeat entries, entries of ASD voters
A dash board will be created by ECI for data entry on daily basis and for analysis of progress of implementation.
Strict Protocol for issue of new EPIC no. by EROs would be developed by ECI.
The Commission will closely monitor and periodically review the progress of NERP 2016 throughout the drive period.

22. DELHI’s ACTION PLAN (FOR ELECTORAL ROLL ACTIVITIES)
Sl. No.
Activity
Timeline for Action
Action by
Present Status 1
Circulation of NERP instructions to all DEOs/EROs
By (Tuesday)
ER branch
Already Done 2.
Meeting-cum-Sensitization for all DEOs
(Wednesday)
ER/Training branch 3.
Training-cum-Workshop of EROs, AEROs & SDMs (Election)
(Friday) 4.
Analysis of ER data in format 1-8 at District/AC/PS level
Preparation of composite district level analytical note by DEOs in consultation with EROs & AEROs
By (Wednesday)
DEOs/EROs/AEROs 5.
Submission of District Level Analytical Note by DEOs to CEO along with strategies for achieving the targets of NERP-2016
By (Thursday)
DEOs 6.
Discussion of CEO with DEOs on District Level Analytical Note and preparation of State Level Analytical Note
By (Thursday) 7.
Submission of State Level Analytical Note to ECI
By (Friday)

23. DELHI’s ACTION PLAN (FOR ELECTORAL ROLL ACTIVITIES) contd….
Sl. No.
Activity
Timeline for Action
Action by
Present Status 8.
Appointment of BLOs by EROs
By (Thursday)
EROs 9.
Training of BLOs and Supervisors at AC level by ERO
10.
Preparation of SVEEP Plan for NERP Drive
Development of publicity material
By (Tuesday)
SVEEP branch
11.
Identification of 17 kinds of errors through IT software and providing the same to Districts and ACs for action
IT branch, CEO (HQ)
Already done.
12.
Identification of cases of blank/identical images through IT software (Within AC & Across AC) and providing the same to Districts and ACs for action
IT branch, CEO(HQ)
IT Division, ECI
Already done by IT branch, CEO (HQ)
ECI list awaited
13.
Identification of cases of same EPIC no. in Electoral Roll through IT software and providing the same to Districts and ACs for action
14.
Identification of probable duplicate entries in Electoral Roll through IT software under following categories and providing the same to Districts and ACs for action:-
Within PS
Within AC (Across PS)
Across ACs
Interstate
By (Monday)

24. DELHI’s ACTION PLAN (FOR ELECTORAL ROLL ACTIVITIES) contd….
Sl. No.
Activity
Timeline for Action
Action by
Present Status
15.
Providing the list of dead electors on the basis of death registration data, provided by 3 MCDs /NDMC/DCB, to Districts/ACs for action
By (Thursday)
IT branch, CEO (HQ)
16.
Uploading of all lists of probable repeat/ multiple entries, repeat EPICs & dead voters entries in Electoral Roll at the website of CEO & DEOs
After generation of the said lists
IT branch, CEO(HQ)
ER branch
DEOs
17.
Meeting with Political Parties at State Level
First week of April,2016
18.
Media Briefing/Press Release at State Level
SVEEP branch
19.
Meeting with Political Parties at District Level
By First week of April,2016
20.
Publicity campaign through all types of mass communication like Radio FM, Print Media, Pamphlets/Posters/Banners, Internet Campaign etc and Digital banner facility through Facebook, Twitter etc
April,2016-June,2016

25. DELHI’s ACTION PLAN (FOR ELECTORAL ROLL ACTIVITIES) contd….
Sl. No.
Activity
Timeline for Action
Action by
Present Status
21.
Action on all cases of following categories at District/AC level:-
17 Kinds of Errors
Blank/Identical images
Same EPIC no.
Probable duplicates
Dead Electors
ASD electors
EROs/ AEROs
22.
Collection of mobile numbers, -ids etc. from the electors while visiting the area
23.
One day meeting of BLOs with BLAs
By Second week of April,2016
EROs/AEROs/BLOs
24.
Reading of PS wise list of repeated/multiple entries/repeated EPIC No. and dead voters, in the meeting of concerned wards and RWAs on a prefixed date.
By Third Week of April, 2016
EROs/AEROs
25.
Special Camps in Colleges/ITI/Polytechnics for enrolment of Youth Electors (18-19 years age group)
&
DEOs/EROs/AEROs
26.
Special Drive/Camps in schools for enrolment of Youth Electors (18-19 years age group)
26th ,27th ,28th &

26. DELHI’s ACTION PLAN (FOR ELECTORAL ROLL ACTIVITIES) contd….
Sl. No.
Activity
Timeline for Action
Action by
Present Status
27.
Special Drive for enrolment of Women Electors
DEOs/EROs/AEROs
28.
Disposal of all applications relating to purification of electoral rolls (Form 7 & 8)
By (Friday)
EROs/AEROs
29.
Online feeding of data at ECI Dashboard on daily basis
On daily basis
DEOs
30.
Online monitoring at each level
Daily through ‘Daily Monitoring Reports’ available through to all DEOs/SDMs(E)/EROs/AEROs/CEO office
Newly introduced Monthly Report of Voter Centres
Daily
Monthly
1.DEOs
2.EROs
3.AEROs
4.CEO office
1.DEOs/EROs/AEROs
2. ER branch
31.
Proper and Robust mechanism for complaint redressal and proper records of complaints received and reply given –
ER branch

27. DELHI’s ACTION PLAN - FOR RATIONALISATION OF PS
S No.
Activity
Number of days required as per ECI instructions
Schedule
Action by
Present Status 1
Designating a senior officer as Nodal officer by District Election Officer (DEO) for the work of physical verification of existing and probable polling stations for District as well as all ACs. 2 to
DEOs
Detailed physical verification to verify BMF facilities and other aspects as mentioned in ECI letter dated and 30 to 3
Preparation of preliminary proposal by RO and submission to DEOs to
ROs/EROs 4
Preparation & publication of Draft list of Polling Stations. to 5
Supplying copies of the proposals of modification in the existing list of PSs to local branches of all recognized political parties. to 6
Putting the draft list of polling stations on public domain and inviting suggestions from public. 7 to
Taking decisions on suggestions made by public to 8
Holding meeting with the political party representatives and MLAs/MPs to discuss the draft list of PSs. Suggestions received are to be taken in to consideration during such meeting. to

28. DELHI’s ACTION PLAN FOR RATIONALISATION OF PS (contd….)
S No.
Activity
Number of days required as per ECI instructions
Schedule
Action by
Present Status 9
Taking decision on suggestions made by the political party representatives and MLAs/MPs, after physical verification of the suggested locations 10 to
DEOs
Preparation of AC wise proposals (with modifications, if any, suggested by political parties), scrutiny and forwarding by DEO, and submission thereof to the CEO along with the scrutiny sheet and the prescribed certificates. 21 to 11
Entry of Proposals of rationalization of Polling Stations at AC level in “PS Rationalization Module” software of CEO,Delhi office. 14 to
EROs &
IT branch, CEO (HQ) 12
Preliminary scrutiny and checking by the office of the CEO. 15 to
ER Branch 13
After thorough scrutiny, submission of proposal with comments/recommendation to the ECI for approval. to

29. DELHI’s ACTION PLAN FOR RATIONALISATION OF PS (contd….)
S No.
Activity
Number of days required as per ECI instructions
Schedule
Action by
Present Status 14
ECI’s approval to the proposals submitted by the office of CEO, at least one month before the date of Draft Publication of the Electoral Roll. 10 to
ECI 15
Conveying the ECI’s approval to DEOs. 2 to
ER Branch 16
Integration of rationalization of PS in electoral roll database as per proposal approved by ECI to
EROs & IT branch, CEO (HQ)
Total No. of Days
161 17
Mapping of Basic Minimum Facilities (BMFs)
Preparation of improved rough sketch maps (Nazari Naksha) using IT techniques like CAD and GIS maps
PS images
Key map for reaching the PS and CAD drawing with model lay out for each PS to
DEOs/EROs 18
Validation of AC maps on GSDL platform 30 to
EROs

30. Delhi Electoral Roll Parameters (As per E-Roll published on 11. 01
Normative Value on the basis of Census
Actual as on
Variation
EP Ratio
66.92
73.48
(+) 6.56
Gender Ratio
868
805
(-) 63
No. of electors in years age
750490
(0.97%)
(-)

31. DISTRICT WISE STATUS (as per E-Roll published on 11.01.2016)
Name of District
EP Ratio
Gender Ratio
18-19 age group electors
North
71.35
814
12836 (0.84%)
North-East
69.47 (Lowest)
802
12132 (1.15%)
Central
72.21
813
10584 (0.89 %)
New Delhi
73.33
791
8511 (0.93%) (Lowest)
North-West
71.98
829
13220 (0.92%)
West
75.01
850
11592 (0.95%)
South
71.28
771
8525 (1.01%)
South-West
76.47 (Highest)
815
19966 (1.13%) (Highest)
East
75.92
801
11282 (0.99%)
South-East
75.96
710 (Lowest)
10968 (0.84%)
Shahdara
74.45
862 (Highest)
9160 (0.99%)
District South-East has second highest (75-96) EP Ratio but lowest Gender Ratio (710) in Delhi, which is a matter of special concern

32. 17 KINDS OF ERRORS

34. Daily Monitoring System

35. THANKS