1. CELEBRATE SUFFOLK SOCIAL ENTERPRISE IN THE EAST
Be Ready - How to successfully respond to competitive grants, quotes and tenders
Katrina Browning, Procurement Manager  
Thursday 12th October 2016
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How to be ready to compete with other organisations for funding to deliver services
The workshop will include:-
Being ready to bid - what can you do in advance to prepare
Delivering  the outcomes – you know you can do it but how do you evidence that you can deliver the outcomes
Recognising your value - where you are adding value and may not recognise it, the social value benefits you can bring to your bid
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3. Being Ready To Bid What can you do in advance to prepare?
What do you want to provide / do / influence?
What outcomes will you be able to achieve?
How can you evidence you can achieve those outcomes?
How do you know you offer VFM?
What is your unique selling point? How can you evidence it?
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4. Being Ready To Bid What can you do in advance to prepare?
What are your key messages you’d want to include in any response?
What would you want to know if you were commissioning the service?
Have you really responded to the criteria or have you just written what you wanted to?
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5. Recognising Your Value – Identifying Social Value
What is Social Value ?
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Social Value
A whole system approach
Almost every £ spent will have some social impact. Social value is about more than just added value. It is more than just re-commissioning the same old services, in the same old way with the same old processes and asking for a little added value on top. It encourages us to think about the whole social value of existing and future spend, and rethink service design, specifications and processes used to achieve the outcomes. It encourages us to have a broader more holistic approach and work with communities and users of services to find better ways to meet their needs and spend public money.
Guidance on NAVCA website
Spending public money well, and making Suffolk £ go further – how can that £ spent on services have a wider benefit to the community. It enables us to focus on community benefits as well as price.
Sustainable Procurement Task Force define social value as:
A process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis in terms of generating benefits to society and the economy, whilst minimising damage to the environment
There is no one definition.
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7. Recognising Your Value – Identifying Social Value
How could you add value?
Environmental
Social
Economic
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8. Evidencing Outcomes - Case Study
Meadow Vale Community Group was created to fundraise for play equipment on the community field. The group have a particular interest in ensuring that the play area is suitable for children with additional needs. The play equipment is regularly vandalised by local teenagers so the group would like to look at how they can meet the needs of this older age group. The local football team also uses the field for their youth team.
EXERCISE evidencing outcomes
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9. Good Practice For Providers
1. Understand the needs of the local area and Suffolk’s priorities
2. Think about how social value can be incorporated into your core business or can be a natural adjunct to it, rather than forming an unrelated ‘add-on’
3. Identify your social value offer and think about how it is relevant to the types of grants/contracts you will be bidding for
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10. Good Practice For Providers
4. Articulate your social value offer - quantify the value for money you will provide and make the case for your social value offer being a way for commissioners to navigate cost savings pressures 5. Use social value as a route in to commissioners - helping them understand the full range of innovation you can provide, ensuring services are well designed for your stakeholders, and ensuring the procurement process does not exclude certain types of provider
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11. Measuring and Monitoring Social Value
The social value outcomes will be different for each contract depending on the service specification, desired outcomes, and what is reasonable, relevant and proportionate
The provider will need to demonstrate that they have understood the contract and the authority’s corporate priorities
Social value outcomes must be measurable
Commissioners must give consideration to setting measures for corporate social value priorities – in the specification and tender, ensuring that social value has been discussed as part of market engagement
The Commissioner and provider should work together to co-create measures based on what the provider included in their bid, they should ensure this is monitored as part of contract monitoring
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12. Free Tender Training Sessions
Understanding The Tender Process
Monday 6th February 2017
10.00am to 4.00pm in Ipswich
Understanding The Tender Process:  
Master Class - Responding To Evaluation Criteria Friday 13th January 2017
10.00am to 1.00pm in Ipswich
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13. Commissioning Intentions
For further information regarding our commissioning intentions please see the links on the following webpage
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14. Hidden Needs In Suffolk 5 Years On
At a time of real challenge for many in our community, the report from the Suffolk Community Foundation offers a timely, accessible, evidence-based picture of need and deprivation in the county to help us all improve the lives of Suffolk residents
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15. Find all of our opportunities
Advertised via:
Suffolk Sourcing - this includes opportunities relating to Suffolk Borough and District Councils
Contracts Finder - for contract notices below the minimum threshold
Tenders Electronic Daily (TED) - for contract notices placed in the Official Journal of the European Union for goods, services and works over the threshold (currently £173,934)
suffolkonboard.com for opportunities for public bus services and home to school transport
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Suffolk Sourcing
Suffolk Sourcing is an E-Tendering and Contract Management System jointly operated by us and the Suffolk District and Borough Councils
Suffolk Sourcing is a secure online procurement system, enabling you to:
see and download any current tender opportunities advertised by one of the Suffolk councils
respond to and upload bids / submissions for tenders
see details of existing contracts currently in operation between us, the District and Borough councils and suppliers
Once you have identified an opportunity using the routes above, you will need to register for free at in order to download the relevant tender documentation
Please refer to the user guides held on the system to assist you with registration and responding to tender opportunities
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17. Any Queries Contact Katrina Browning Procurement Manager – CYP
tel /
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