1. PowerPoint
Day 2

2. Module 3 Styles, Themes and Variants Master Slides
Custom Slide Layouts
Headers & Footers
Smart Art
Data Charts
Importing from Word

3. Styles ,Themes, Backgrounds & Variants

4. Slide Styles
Pre-Designed simple choices for the stylistic feel of your presentation.
Changes the whole slide deck at once!
“Slide Styles” AKA Background Styles
2013 –Design tab > Variants gallery
2010 – Design tab > Background group

5. Themes & Variants
Themes instantly give your presentation a finished look!
Variants allow you to customize a theme.
Design tab
Have them click on a theme to apply it. Then have them customize their theme by changing the colors, fonts and effects
2013 – Design tab > Variants gallery > Colors, Fonts, Effects
2010 – Design tab > Themes group > Colors, Fonts, Effects
With different
Color
Fonts
Effects

6. Slide Masters

7. What’s Determining the…
Design
Colors
Feel
Back-ground
Look
The answer: Master Slides!

8. Master Slides Master Slide Layout Masters Slides
View tab > Slide Master
Master Slides determine structural content, like placeholder locations

9. Why Use Slide Masters?
I don’t like centered text. So I end up changing the alignment every time!

10. Why Use Slide Masters?
I like all my text to line up perfectly So I end up moving the text box every time!

11. Why Use Slide Masters?
I like more space between my text boxes So I end up re-sizing the text boxes every time!

12. Why Use Slide Masters? Why do all that work over and over again?
You could make that change ONCE on the master slide!

13. Masters vs. Themes vs. Templates
Themes/Styles
Color, Look, Feel and Background
Master Slides
Structural. Controls placeholder locations
Templates
Corporate stored items with the above combined plus with sample slides, and possible presentation structures
Master Slides determine structural content, like placeholder locations

14. Custom Layouts

15. Adding custom slide layouts to the Master slide
Are these not cutting it for you?
Need a special layout?
Make your own!
In Master view,

16. Headers and Footers

17. Headers & Footers
Find Headers & Footers on the Insert tab of the ribbon
Modify the Headers and Footers from the Insert tab > Header & Footer
Note that the Header and Footer locations are determined by the Slide Master, so unlike other programs, you can’t choose WHERE they go here, you can only choose what they display.

18. Headers & Footers Date & Time Page Number “Footer” text
Modify the Headers and Footers from the Insert tab > Header & Footer
Date & Time
Page Number
“Footer” text

19. Smart Art Graphics

20. Which looks better? Situation Task Action Results Recommendation

21. Creating SmartArt Diagrams
From Text (Home tab)
From Scratch (Insert tab)
To create smart art from text, select the text box. Home tab > Paragraph group > SmartArt button
To create from scratch, Insert tab > Illustrations > SmartArt button

22. Converting Bulleted Lists into Smart Art
Step 1
Step 2
Step 3
Step 4
Step 5
Create SmartArt using the list on the right
We’ll probably want a “List” type of graphic

23. Converting Bulleted Lists into Smart Art
Insert a Smart Art graphic from scratch and then populate it with this cycle:
Expansion
Peak
Contraction
Trough

24. SmartArt with Images
Click on the image icon on the SmartArt graphic on the right.
Then choose a picture.
Alaska
Canada
Iceland
Click on the image icon inside the SmartArt graphic to insert a picture there.

25. Creating Data Charts

26. Creating Data Charts

27. Inserting an existing Excel Chart
Copy in Excel and Paste here
Paste it here!
Make sure to let everyone know that this is now linked! If you change the original data in Excel, it will update here! TEST IT OUT

28. Inserting Charts from scratch
From the Insert tab or
Insert from a Content Box

29. Importing Outlines from Word

30. Importing from Word is Easy!

31. Importing from Word is easy!
In Word, access your Outline View (View tab)
Assign Levels to text
Titles should be Level 1
Content text should be Level 2
Sub-bulleted text should be Level 3

32. Importing from Word is easy!
Use the New Slide command on the home tab in PowerPoint And select Slides from Outline

33. PowerPoint
Day 2

34. PowerPoint
Day 2

35. Module 4 Advanced Animations Animation Painter
Automating a Slideshow (Rehearse Timings)
Photo Albums
Adding Music and Video
Video Editing Options
Slideshow Tools
Handouts in Word
Custom Slide-Shows
PPT Show-Only
Hyperlinks and Action Buttons

36. Advanced Animations

37. What should Animations DO
Reveal

38. PROJECT REQUIREMENTS Functional Requirements Business Requirements
Technical Requirements

39. E-LEARNING ANYTIME TRAINING
MS Office, Graphic
and Web Design
END USER
TRAINING
Microsoft, Citrix, VMware,
Red Hat, and More
TECHNICAL
TRAINING
Project Management
Business and Leadership Workshops
PROFESSIONAL
DEVELOPMENT TRAINING
This type of animation is called a “wipe”
The text (white) is the same color as the background.
The boxes have a “fly in” animation on them.
Software and Professional Development E-Learning
E-LEARNING ANYTIME TRAINING

40. What should Animations DO
Tell a Story or

41. What should Animations DO
Tell a Story or

42. 68% Gross Revenue INCREASE 2014 2015 $3,081,039 $2,025,684 Notes:
2013 was 331,096 because of groupon/living social.
2014
2015

43. Different Kinds of Animations
Exit Animations
Emphasis Animations
Entrance Animations
Motion Path Animations

44. Adding Multiple Animations to One Object
Use the Add Animation button (Animation tab) to add more animations
Practice!
Animate the speak bubble on the right, apply at least two animations.
Show that by clicking on the normal animate gallery, we can add one animation. But if we use it to try to apply a second animation, the second one just replaces the first one!

45. “On Click” vs. “After Previous” vs. “With Previous”
I must advance Manually
Starts Automatically (After)
Starts Automatically (At the same time)
Advance each of the animations to show how they work in each circumstance.

46. Animation Painter
Just like the format painter, the animation painter will copy and paste animations from one object and apply them to another!
1. Click on this shape
2. Click on the Animation Painter
3. Then click on this shape

47. Animate Smart Art This interacts with This and
Show them that when you apply animations to a smart art graphic, it tends to animate all at once.
Use the “Effect Options” button to change the order of animation.

48. Now you try…

49. “Break-Apart” smart art to animate independently
Sales
Marketing
Management
Production

50. “Break-Apart” Smart Art
Use the Convert command (SmartArt tools Design tab)
Convert to Shapes
To break apart smart art, Smart Art Tools contextual tabs > Design > Convert > Convert to Shapes
Then ungroup the shapes so you can animate them independently.

51. Automate a slideshow / Rehearse timings
Rehearse Timings command on Slideshow tab
Use Slide-Sorter view to see the timings of each slide
Explain that if we are not able to be in front of our computer while we’re giving the presentation, it may be advantageous to have recording timings for each slide.
Slideshow tab > Rehearse Timings
They can easily see the timings for each slide using the slide sorter view.
Remove timings by changing the transitions back to a standard timing, or to advance on mouse-click.

52. Creating a PowerPoint Photo Album
You’ll need pictures prepared for this.

53. Adding Video and Audio

54. Adding Video!

55. Overview of video editing options
Place Markers in your video
Edit the video length, & start and stop time
Have it start automatically or when someone clicks on it

56. Overview of video editing options   
Plays over and over
Video takes up whole screen
Video disappears when it’s not playing
When done playing, shows first frame

57. Or Hyperlink to Audio File
Adding Audio
Add Audio as Media
Or Hyperlink to Audio File

58. Presentation Tools

59. Pen and Highlighter tools (during presentation)

60. Or to review your PPT before presenting
Find better word

61. Slideshow keyboard shortcuts
While you are in slide show mode, you can press…. F5
To Start slideshow from beginning
Shift F5
Start from current slide

62. Slideshow keyboard shortcuts
While you are in slide show mode, you can press…. B

63. B W or
For Blackout

64. W
For Whiteout

65. Go back one slide (or animation)

66. 9 + “Enter”
To go to Slide 9

67. Slideshow keyboard shortcuts
While you are in slide show mode, you can press…. F5
Shift F5 B W
9 + “Enter”

68. Handouts

69. Audience isn’t multitasking
Handouts are Good!
Don’t print slide deck!
Audience can relax
Handouts are WAY better that just printing someone your PowerPoint slide deck, for three reasons:
If you’ve built a good slide deck, it’s a BAD handout (sparse info on slide deck)
Then they can sit back and relax and enjoy listening knowing you’ve made notes for them
They’re not taking notes during the presentation (multitasking = bad)
Audience isn’t multitasking

70. Creating Handouts in Word
Send your slide deck to Word, where you can customize the Handouts for your audience.
File tab
Export
“Save & Send”

71. Custom SlideShow

72. creating Custom Slideshows
I want….
Custom Slideshow
This one
This one
And this one

73. Show Only

74. He’ll fix it for me, right? Wow, Joe’s presentation is really nice.
I’ll call Joe…
He’ll fix it for me, right?
Wow, Joe’s presentation is really nice.
Oh No! What did I do!?!
Maybe I could change it by…
Has a co-worker every done this to your presentation?

75. Saving a Presentation as Show-Only
Save-As PowerPoint Show
Explain that by saving as PPT Show-Only, no one can edit the file, they can only run the presentation!

76. Hyperlinks and Action Buttons

77. Did you know that hyperlinks can do more than that?
We’ve all seen hyperlinks right?
Did you know that hyperlinks can do more than that?

78. Hyperlinks can… Open a File Open an email Navigate me to other slides!
Click on this in presentation view

79. Hyperlink these objects to…
Our Excel file
Custom Show
(Place in this document)
Show them how to hyperlink…
Right-click on the object and choose hyperlink OR

80. Well Done Everyone!
PowerPoint
Day 1