1. SPS YETS 2017/2018 Planning meeting (No.2) 27/09/17
David Mcfarlane
EN-ACE D. Mcfarlane

2. Topics YETS 2017/2018 dates. Key Dates & Schedule for week 1.
YETS AUG test draft dates.
YETS Access system Tests Draft Planning.
IMPACTs
COORDINATION SECURITE PENDANT LES ARRETS DU SPS.
Rappel EN-EL.
ECRs.
Future meetings & presentation of group planning's.
What information I now need from you.
External visitors.
Access rights and safety equipment.
Important group and project contacts.
A.O.B.
EN-ACE D. Mcfarlane

3. Machine access (weeks)
EN-ACE D. Mcfarlane
Year-End Technical Stop
References:
15 weeks beam to beam stop for the LHC
Xenon physics for the North Area
5 weeks for commissioning (hardware tests + cold check-out + beam commissioning) in the injectors (PSB, PS, SPS) before beam ready for the LHC
2 to 3 days of diagnostic tests in the injectors with machine closed
Machines
Machine access (weeks)
(not including the 2 weeks of annual closure)
LINAC2 4
PSB
6.5 PS
SPS
7.5
LHC 11

4. Key dates Beam off at 06:00 on Monday the 18th December
Access into BA7, TI2, TAG41, TAG42 & TI8:
Monday the 18th December until Friday the 23rd February 2018.
8 weeks of access.
Access into BA3,4,5 & 6:
Thursday the 21st December until Friday the 23rd February 2018.
7.4 weeks of access.
NO works are currently planned during the 2 week Xmas vacation.
XMAS holidays: Saturday the 23rd December to Sunday the 7th January inclusive
Access into BA1 & BA2:
Monday the 8th January until Friday the 23rd February 2018.
7 weeks of access.
3 weeks foreseen for EPC tests and cold-checkout by OP.
SPS will take beam from the PS on Monday the 19th March 2018, followed by 1 week for beam setup.
SPS ready to give beam to the LHC on Monday the 26th March 2018!
EN/ACE/OSS
BE/OP
EN-ACE D. Mcfarlane

5. Current schedule for week 1 (18th to 22nd December)
Monday 18th December
Beam off 06:00Hrs
Access possible in BA7, TI2, TAG41, TAG42, TI8.
All water and power to remain on (Machine is in standby)
SPS ring closed to everyone except:
RP: will survey the tunnel
Magnet team: to remove covers on the magnets.
Tuesday 19th December
Magnet team conduct tests
SPS closed (to everyone except Magnet team)
Wednesday 20th December
Thursday 21st December
Water can be cut and the machine electrically isolated
BA1 and BA2 remain closed for RP cool down
BA3, BA4, BA5, BA6, BA7 are open for general access
Friday the 22nd December
BA3, BA4, BA5, BA6, BA7 are open for general
The SPS is effectively still in run mode.
General access into the SPS begins.
EN-ACE D. Mcfarlane

6. YETS 2017/2018 AUG Tests Draft Planning
Point
Day (Access will be blocked)
BA1
Monday 22nd January (W4)
BA2
Wednesday 31st January (W5)
BA3/BB3
Friday 2nd February (W5)
BA4 + AWAKE
Thursday 8th February (W6)
BA5
Monday 12th February (W7)
BA6
Tuesday 13th February (W7)
BA7
Wednesday 14th February (W7)
AUTO TRANSFERT TEST 2018
No access in LHC1, LHC18, BA6 & BA7
27th and 28th January
Saturday & Sunday (W4)
BA80
Monday 19th February (W8)
BA81
Tuesday 20th February (W8)
BA82
Wednesday21st February (W8)
Can you please check if these dates are ok with your SPS YETS planning ?
(And see if there are some blocking points or not..)
EN-ACE D. Mcfarlane

7. YETS 2017/2018 Access system Tests Draft Planning
Point
Day (Access will be blocked)
BA1
06/02/2018 PM (½ day)
BA2
07/02/2018 AM (½ day)
BA3
31/01/2018 AM (½ day)
BA4
31/01/2018 PM (½ day)
ECX4
01/02/2018 AM (½ day)
BA5
02/02/2018 PM (½ day)
ECA5
05/02/2018 AM (½ day)
BA6
05/02/2018 PM (½ day)
BA7
06/02/2018 AM (½ day)
TT61
BA80
07/02/2018 PM (½ day)
TAG42
02/02/2018 AM (½ day)
Ring & BA7/TAG42
19/02/2018 (1 day) & 20/02/2017 (1/2 day)
EN-ACE D. Mcfarlane

8. Please fill out your IMPACTs correctly!!!!!
Correct intervention period: DO NOT LEAVE IT BLANK!!!!!!!
(YETS-SPS-2017/2018)
Do not leave proposed schedule Blank!!!!
I am not psychic!!!
If you clone an IMPACT:
Check the dates are correct
Check the location is correct
Check the description is correct (not just the title)
Basically, CHECK EVERYTHING!!!!
If you have already completed your IMPACT them please check that the dates in IMPACT match that of your planning and are also correct in the master schedule planning.
If they are not then please contact me so that we can rectify the problem.
WHEN YOU HAVE COMPLETED YOU WORKS DO NOT FORGET TO CLOSE YOUR IMPACT!!!!!!!
EN-ACE D. Mcfarlane

9. RESUME DU FONCTIONNEMENT DE LA COORDINATION SECURITE PENDANT LES ARRETS DU SPS (Reference HSE / GSI – WS-1)
Coordination sécurité pour les travaux dans les complexes (PS, SPS et LHC)
Assurée par l’unité organique responsable de la coordination de l’arrêt (EN/ACE/OSS-COS)
Réalisée via
la planification,
la validation des interventions (IMPACT)
la présentation à chaque réunion de coordination d’un tableau de suivi des VIC
VIC (visite d’inspection commune)
Organisée par le superviseur de travaux, sur sa propre initiative ou sur demande de l’unité organique en charge de la coordination
Présence obligatoire du superviseur de travaux et de l’intervenant – Présence sur demande d’un représentant d’une fonction de sécurité du CERN (EROS ou expert HSE)
Rédaction d’un compte-rendu de VIC via IMPACT
Suivi des travaux
Assuré par le superviseur de travaux.
Retour d’information à l’unité organique, au minimum chaque semaine lors de la réunion de coordination.
Par les représentants de l’unité organique
EN-ACE D. Mcfarlane

10. Rappel EN/EL
Les DIC/DIF/DIR/DFP DEFINITIVES sont à transmettre au plus tard le accompagnées des documents nécessaires à la réalisation des travaux.
Les demandes arrivées après se verront dans le meilleur des cas traitées dans un second temps, voir pas du tout.
EN-ACE D. Mcfarlane

11. SRRs and ECRs for the SPS
SPS planning and coordination meeting
for YETS
SRRs and ECRs for the SPS

12. Outline SPS ECRs for YETS 2017-2018: status SRRs and ECRs: reminder
All known activities needing ECRs
ECRs received
ECRs expected -drafts not yet submitted to EN-ACE-CL-
SRRs and ECRs: reminder
Roadmap
Tips

13. SPS ECRs for YETS 2017-2018: status
All known activities needing ECRs
EDMS reference
Title
Authors/contact person
SPS-TPSWA-EC-0001
Diffuser for LSS2 ZS electrostatic septa
B. Bahlan, J. Borburgh (TE-ABT)
Change 1 ZS for the ZS improvements [TBC if carried out during YETS]
SPS-LJ-EC-0005
New RF power feeder lines in SPS point 3 shaft (PA3) and GT10 for LIU-SPS
P. Parrado, E. Montesinos (BE-RF)
SPS-ADKSV-EC-0001
Slotted Line Kicker in LSS3 of the SPS
SPS-V-EC-0005
Modification of the SPS sectorization in long vacuum sectors (arcs) (EYETS ) - BA3*
C. Pasquino, J. Ferreira (TE-VSC)
Doors Fire safety (WP1) Point 4 - Prototype in LSS4
R. Morton (SMB-SE)
SPS impedance flange reduction in Arc 45 (related to ECR )
J. Pérez Espinos (TE-VSC)
SPS-TACW-EC-0001
Installation of Target Absorber Collimator with Tungsten jaw in half-period of the SPS
S. Montesano (EN-STI)
SPS-Y-EC-0003
Safety access in BB5: ECA5 Access Point Installation
T. Ladzinski (BE-ICS)
SPS beam dumping system kicker platform, transmission cable trays and cables installation in SPS point 5
P. Van Trappen (TE-ABT)
Installation of a roman pot in LSS5
HL-LHC SPS crab-cavity test stand – installation in YETS
G. Vandoni (BE-RF)
EIS-Machine for RF Power on the HL-LHC SPS crab-cavity test stand
SPS-CC-EC-0001
Replacement of Telecom Radiating Cable in the SPS
S. Agosta (IT-CS)
Replacement of the emergency lighting in the SPS tunnel and shafts
S. Bertolasi (EN-EL)
SPS amorphous carbon coating (related to ECR )
W. Vollenberg (TE-VSC)
* The Modification of the SPS sectorization was described in SPS-V-EC-0005 (v.1.0 Released). The sectorisation in BA3 will be performed during the YETS  a different ECR not needed.

14. SPS ECRs for YETS 2017-2018: status
ECRs received
EDMS reference
EDMS Status
Title
Authors/contact person
LIU Project
Deadline Date / Released Date
SPS-TPSWA-EC-0001
Under Approval
Diffuser for LSS2 ZS electrostatic septa
B. Bahlan, J. Borburgh (TE-ABT) NO
SPS-LJ-EC-0005
New RF power feeder lines in SPS point 3 shaft (PA3) and GT10 for LIU-SPS
P. Parrado, E. Montesinos (BE-RF)
YES
SPS-ADKSV-EC-0001
Released
Slotted Line Kicker in LSS3 of the SPS
SPS-V-EC-0005
Modification of the SPS sectorization in long vacuum sectors (arcs) (EYETS ) - BA3*
C. Pasquino, J. Ferreira (TE-VSC)
SPS-TACW-EC-0001
In Work
Installation of Target Absorber Collimator with Tungsten jaw in half-period of the SPS
S. Montesano (EN-STI)
SPS-Y-EC-0003
Safety access in BB5: ECA5 Access Point Installation
T. Ladzinski (BE-ICS)
SPS-LJ-EC-0005: new circulation for approval needed (v. 0.2).
SPS-ADKSV-EC-0001: approved at the 216th IEFC meeting on 22nd September 2017.
SPS-TACW-EC-0001: draft received, being reviewed.

15. Draft submitted to EN-ACE-CL?
SPS ECRs for YETS : status
ECRs expected -drafts not yet submitted to EN-ACE-CL-
EDMS reference
Title
Draft submitted to EN-ACE-CL?
Authors/contact person
LIU Project
Change 1 ZS for the ZS improvements [TBC if carried out during YETS] No
B. Bahlan, J. Borburgh (TE-ABT)
YES
Doors Fire safety (WP1) Point 4 - Prototype in LSS4
R. Morton (SMB-SE) NO
SPS impedance flange reduction in Arc 45 (related to ECR )
J. Pérez Espinos (TE-VSC)
SPS beam dumping system kicker platform, transmission cable trays and cables installation in SPS point 5
P. Van Trappen (TE-ABT)
Installation of a roman pot in LSS5
S. Montesano (EN-STI)
HL-LHC SPS crab-cavity test stand – installation in YETS
G. Vandoni (BE-RF)
EIS-Machine for RF Power on the HL-LHC SPS crab-cavity test stand
SPS-CC-EC-0001
Replacement of Telecom Radiating Cable in the SPS
S. Agosta (IT-CS)
Replacement of the emergency lighting in the SPS tunnel and shafts
S. Bertolasi (EN-EL)
SPS amorphous carbon coating (related to ECR )
W. Vollenberg (TE-VSC)
10 ECRs not yet received!!
Sonia Bartolomé Jiménez EN-ACE-CL – 27th September 2017

16. SRRs and ECRs: reminder
Roadmap
ECRs submission to configuration team (EN-ACE-CL)
2 months before the approval deadline!

17. SRRs and ECRs: reminder
Tips
All changes to the machine that will impact the beam shall be documented by SRRs/ECRs:
SRR: Space Reservation Request (“light ECR”)
ECR: Engineering Change Request
Templates available on:
To be sent to the SPS configuration manager: or

18. Future meetings
It has been requested by the group leaders for each group to present their planned works to the coordinators of each machine. Therefore the table below will show which group will present at what SPS planning meeting.
Date of meeting
Presentation 1
Presentation 2
Presentation 3
Presentation 4
Meeting 2 (27th Sept)
Crab Cavity
EN/CV
BE/RF
EN/EL
Meeting 3 (11th Oct)
BE/BI
TE/VSC + Coldex + aC
BE/ICS
HSE/SEE
(Amiante)
Meeting 4 (25th Oct)
EN/STI + UA9
SMB/SE
EN/HE
Meeting 5 (8th Nov)
TE/ABT
TE/MSC
EN/ACE (Survey)
(Cabling)
Meeting 6 (22nd Nov)
BE/CO
TE/EPC
HSE/RP
Meeting 7 (6th Dec)
BE/OP
EN-ACE D. Mcfarlane

19. What I need from you. not simply a list of works.
I need your planning!
not simply a list of works.
Identify the location of the works
Surface, Underground, which sector (eg, 3-, LSS4 etc.)
Any works under the false floors in the suface BA’s MUST be highlighted!
Identify the duration of the works (in days or weeks)
Try to plan nothing for the final week of the shutdown!
Your target is to complete your works by February 16th!
Identify any impact of your works.
Access blocked, no transport through the zone, must work alone, etc.
Identify what you need.
Power, water, vacuum/transport support etc.
Identify what type of works it is.
LIU, Maintenance, Consolidation.
If you need some information from any other group, explain what you want and WHEN you need this information by.
EN-ACE D. Mcfarlane

20. Other presentations
EN-ACE D. Mcfarlane

21. External Visitors
If you have any external personnel needing to access the SPS for visits before starting works then you need to read the following document:
"Etapes à suivre pour organiser des visites professionnelles dans les installations faisceaux" by CHRISTELLE GAIGNANT
Link:
EN-ACE D. Mcfarlane

22. Access rights and safety equipment
EVERYONE who enters the SPS MUST have the following:
Completed the correct courses. (sir.cern.ch)
CERN Safety Introduction.
Electrical Safety Awareness. (19 choices)
Self Rescue Mask Training. (4 choices)
CERN – Beam Facilities.
SPS – Machine.
The correct access authorisation (via EDH). CHECK YOUR ACCESS RIGHTS HAVE NOT EXPIRED!!!!
Zone Code “SPS” for access into the SPS
Zone Code “NA_TARG” for access into BA80
Zone Code “TAG41 - AWAKE (ex-CNGS) (TAG41)” for access into the old CNGS areas
Zone Code “SPS-KN-000” for “Autorisation conduite RTL”
Zone Code “SPS-KN-001” for “SPS Shutdown Padlock” (only used during Long Shutdowns)
Safety shoes.
Biocell.
Electronic dosimetre.
Passive dosimetre. (All contractors must have an additional company passive dosimetre!!)
Helmet plus Light.
A valid approved IMPACT. (with their name included on this IMPACT)
They must know the number of this IMPACT.
Please note that personnel are not allowed to work in the tunnel alone!!
EN-ACE D. Mcfarlane

23. Important Contacts Useful Contact Numbers SPS Coordination Team
David MCFARLANE
Franck BAIS –
Aurelio Berjillos BARRANCO
Control Room
SPS CCC – 77500
TI CCC – 72201
CSA RP
Christophe Tromel –
Angelito Herve –
Nadine Conan (BA1) –
Kurt Weiss (BA7)
EROS Engineering Referent for Operational Safety
Emmanuel Paulat –
John Etheridge
EN-ACE D. Mcfarlane

24. Group contact persons. (1)
Comments
EN/EL
Guillaume Gros (Cabling)
Georgi Georgiev (De-cabling)
Denis Ribiollet (Operation)
Bruno Saint Sulpice (Operation)
Jeremy Blanc (Fibres)
Marcin Bartosz Szewczyk
Gerardo Velazquez Gutierrez (Projects)
EN/CV
Bill Bannister (Water)
Vivien Koutcheroff (Ventilation)
Jani Lehtinen
EN/STI
Jerome Lendaro
Simone Montesano (UA9)
Sven De Man
TE/MSC
Jeremie Bauche
Pascal Catherine
TE/EPC
Karsten Kahle (High power)
Gilles Le Godec (Medium power)
TE/VSC
Anthony Harrison
Chiara Pasquino
Wilhelmus Vollenberg (aC coating)
Vincent Baglin (COLDEX)
TE/ABT
Francesco Castronuovo
Gael Bellotto (Kickers)
Cedric Baud (Septas)
Eteinne Carlier (New Beam Dump)
Group
Contact Person
Comments
EN/EL
Guillaume Gros
Denis Ribiollet
EN/CV
Bill Bannister (Water)
Vivien Koutcheroff (Ventilation)
EN/STI
Jerome Lendaro
Simone Montesano
TE/MSC
Jeremie Bauche
Pascal Catherine
TE/EPC
Karsten Kahle (High power)
Gilles Le Godec (Medium power)
TE/VSC
Jose A. Ferreira
Anthony Harrison
Chiara Pasquino
TE/ABT
Francesco Castronuovo (Kickers)
Cedric Baud (Septas)
BE/RF
Eric Montesinos
Christophe Renaud
Gino Cipolla
BE/BI
Raymond Veness
Morad Hamani
BE/CO
Magnus Bjork
EN-ACE D. Mcfarlane

25. Group contact persons. (2)
Comments
BE/BI
Raymond Veness
Morad Hamani
BE/CO
Magnus Bjork
IT/CS
Maryse Da Costa
Stephano Agosta (GSM)
BE/ICS
Didier Vaxelaire (Access)
Tomasz Ladzinski (New access system)
Denis Raffourt (Fire detection)
Michael Dole (Fire Safety)
Anna Suwalska (Sprinklers)
Eva Sanchez-Corral Mena (Planning)
HSE/RP
Christophe Tromel
Angelito Herve
EN/ACE
Patrick Bestmann (Survey)
Camille Vendeuvre (Survey)
Sonia Bartolomé (E.C.R / S.R.R)
Fred Galleazzi (Intergration)
Scharif Mehanneche (Intergration)
Emmanuel Paulat (Safety)
EN/HE
Patrick Vallet (Transport)
Pascal Brunero (Transport)
Jean-Louis Grenard (Transport)
Nicolas Perez (Lifts)
BE/OP
James Ridewood
Stephane Cettour Cave
EN-ACE D. Mcfarlane

26. Group contact persons. (3)
Comments
BE/RF
Eric Montesinos (RF upgrade)
Christophe Renaud
Gino Cipolla
SMB/SE
Alejandro Martinez Selles
Richard Morton (Beam Dump)
Crab Cavity
Giovanna Vandoni
Johan Dalla-Costa
John Etheridge (Safety)
EN-ACE D. Mcfarlane

27. A.O.B.
EN-ACE D. Mcfarlane

28. Useful websites Link to SPS planning meetings on INDICO
Link to the SPS planning
Next meeting
11/10/2016
EN-ACE D. Mcfarlane

29. EN-ACE D. Mcfarlane