1. Grants & Contracts Officer, III College of Arts and Sciences
Pre-Award Updates
Sylvia Ennis
Grants & Contracts Officer, III
College of Arts and Sciences
September 23, 2009

2. Website Resources
Many of your questions can be addressed by accessing the College of Arts & Sciences, Administrative Services, Research Support website:

3. Re-Cap of Pre-Award
What is Pre-Award at GSU? Any grant/contract funding activity occurring before the funds have been awarded/approved, or any changes to an existing grant that affect the budget, scope of work, or projected budget period.

4. Re-Cap of Pre-award, CONT’D
Request for Approval under Institutional Prior Approval System (IPAS Form):
All IPAS forms should be routed through A&S before submitting it to OSP. These forms include: Equipment Acquisition, No-Cost Extensions, Pre-Award or Advance Accounts, and Re-budgeting.

5. The Routing Process Minimum documents needed for routing a proposal:
1) Sponsored Programs Proposal Approval Form (signed by the Principal Investigator(s) (PI), Co-Investigator(s) (Co-I), All Key Personnel, and the Chair)

6. Routing Process Cont’d
2) Abstract, Statement of Work, or a draft copy of the proposal 3) Detailed Budget – for Modular grant submissions a detailed budget is not required at the time of submission; however, a copy of the electronic grant application budget should be included 4) Budget Justification 5) A copy of the published guidelines/instructions.

8. Grants.gov Electronic Submissions – Adobe Replaces PureEdge
All electronic submissions are submitted using the new adobe electronic application.

9. Adobe Reader
It is important to use an Adobe software that is compatible to the Grants.gov electronic file application system. To verify that your version is compatible - please go to this link for verification:

10. New Restructured Forms
National Institutes of Health (NIH) – Announces “that new, restructured versions of the paper PHS 398 and electronic SF 424 (R&R) application packages and instructions will be available by December 2009.”
Changes have been made to align the application with the Peer Review Criteria.

11. New Restructured Forms
Note: Changes have been made to the following areas:
- Research Plan
- Resources
- Biographical Sketch
The new forms “must” be used on due dates on or after January 25, 2010!!!

12. Updated Fringe Benefit Rates
Please note - Teachers Retirement System (TRS) fringe benefit rate has been updated effective July 1, 2009:
Regular: %
Summer: %
See GSUs Fact Sheet for more details.

13. Effort/Course Release(s)?
Academic: One (1) course release is equal to 16.67% academic year salary and 1.5 person months. Two (2) course releases is equal to 33.33% of the academic year salary and 3 person months.
One (1) course release is 1/6 of the academic year salary (9 month salary divided by 6).
Summer: Summer time is based on 3 months. 1 month is 11.11% of the 9 month academic salary, 2 months is 22.22% of the 9 month academic salary, 3 months is 33.33% of the 9 month academic salary.

14. Handouts Updated GSU Fact Sheet
Completing a Grants.gov Application for NIH
Restructured Application Forms and Instruction for Submissions for FY2011 Notice
Handouts from the NIH 2009 Regional Seminar held in April:
- Budget Basics
- Common Compliance Pitfalls and Strategies for Success
- A Walk Through the SF424 (R&R) –Electronic grants.gov submission.

15. QUESTIONS