1. 2013 Data Corrections Riverside County Assessment Network September 27, 2013
Wes Scott

2. Overview Why do data corrections What changed in 2013
What can be corrected
Source of Data
How identify what to correct
Common data issue
Making corrections 2 2

3. Why do data corrections
AYP or API
Did not make API or AYP
CDE data looks incorrect
Had not finished by June 27, 2013
Want clean data
Local Control Funding Formula 3 3

4. What Changed in 2013 2010-2011 and earlier 2011-2012
All data from STAR/CAHSEE student answer document (SAD)
Continuous Enrollment from CALPADS
Use STAR/CAHSEE information if no SSID match
30 day rule
Alternative Education scores reassigned (T167) 4

5. What Changed in 2013 (cont.) 2012-2013
CALPADS used for most demographic information
Race/Ethnicities (SINF)
English Learner Subgroup (SINF)
SED subgroup (SINF and SPRG)
SWD subgroup (SPRG) 5 5

6. What can be corrected CALPADS Enrollment History
Exit Codes (SENR 1.23)
Primary Language (SENR 1.22)
English Proficiency (SINF 2.41)
Date First Entered a US School (SINF 2.45)
RFEP Date (SINF 2.42)
RFEP 3-times proficient AFTER RFEP date (SINF 2.43)
Parent Education Level (SINF 2.50)
NSLP (SPRG 3.13; 181 or 182) 6 6

7. What can be corrected (cont.)
CALPADS
Hispanic/Race (SINF )
Hispanic indicator
5 race columns (3-digit ethnicity codes)
Intentionally left blank for Hispanic and races
Disability codes (SPRG 3.21 where 3.13 = 144)
Special Ed Exit Date (SPRG 3.16)
SENR, SINF, SPRG
Start date
Exit date 7 7

8. What can be corrected (cont.)8 8

9. What can be corrected (cont.)
CAHSEE
SSID
Local Student id/Gender/Date of Birth/Grade
Assess by CAPA
NPS
County/District of residence
Census/Makeup
Met ELA/Math Requirement
Non-demographic (extra ETS charge, require CDE approval)
Score codes (certain codes only)
Modifications (add or remove) 9 9

10. Source of Data SAD to CALPADS Matching Primary method SSID School code
Test Date between CALPADS start/end dates
Closest date
30 day rule 10 10

11. Source of Data (cont.) SAD to CALPADS Matching (cont.)
Secondary Matching (aka Fuzzy Matching)
Local student ID
First name and Last name
Date of Birth
Gender
Not used for continuous enrollment determination 11 11

12. Source of Data (cont.) If no match Blank/Unknown demographic data
Two or More Races
Not in EL, SED or SWD subgroups
Continuous Enrollment = Yes
Blank/Unknown demographic data
CDE looks outside current year data for a match
Includes ‘intentionally left blank’ Hispanic/Race
Business rules to be made available on CDE web site 12 12

13. Identifying What To Correct
CDE will make available
Three data files
Continuous enrollment data (like last year)
Demographic data
Four-year cohort graduation data
Data files contain
SAD data
CALPADS data used
Review of AYP/API results 13 13

14. Common Data Issues Tested but Not Enrolled
Not enrolled in district but tested
If within 30 days of testing – continuous enrollment rules apply
Test date not within CALPADS start/end date
SSID match but no School match
RFEP 3-times Proficient/Advanced
Set to Yes when it should be No
Disabilities/Special Ed Exit dates
Incorrect student exit codes 14 14

15. Common Data Issues (cont.)
Blank SSID – 402 (STAR), 1585 (CAHSEE)
Continuous enrollment set to Yes
Two or more races – 7400 (STAR), 2849 (CAHSEE)
Includes those with no SINF match
Hispanic and race intentionally blank – 1201 (STAR), 197 (CAHSEE)
Incorrect RFEP Prof/Adv – 2894 (STAR), 350 (CAHSEE)
RFEP Prof/Adv 3-times is Y
RFEP Date > 6/15/2010 15 15

16. Making Corrections CALPADS CAHSEE Available through October 31, 2013
ODS data
Be careful with start/end dates
CAHSEE
Available through September 30, 2013
SSID and local student id
Census/makeup values
Assessed by CAPA
County/District of Residence
Modifications cost $100/student to correct 16 16

17. Making Corrections (cont.)
STAR
Available September 16 – October 25
Must fax form to STAR TAC no later than October 10
Cost $630 plus 16 cents per student on the disk
One at a time or batch mode
SSID and local student ID
CST/CMA Math Taken/Science Taken (will rescore)
County/District of Residence
Only in batch mode
Accommodations/Modifications
Special Testing Conditions
Testing irregularities
Inappropriate Test Preparation 17 17

18. Take Home CALPADS STAR/CAHSEE Do not let CDE decide demographics
Be sure it is correct and current
Maintain diligently throughout the year
Special attention to start and end dates
STAR/CAHSEE
SSID is critical
Be sure fuzzy matching fields consistent
Be sure updateable fields are accurate the first time
Do not let CDE decide demographics 18 18

19. Contacts STAR CAHSEE CALPADS STAR TAC – 1-800-955-2954 STAR@ETS.ORG
CAHSEE TAC –
CALPADS
Support 19 19

20. Questions?