1. Introduction about Business Letters
广东南方职业学院外语教研室

2. Learning Objectives
1. To get familiar with the contents and ways of writing in a business letter.
2. To grasp various layouts of business letters writing
3. To get known of the basic writing requirements of business letters.

3. Do you know how to write a Business letter?
Letterhead(信头)
Date(日期)
Reference number(参考案号)
Inside address(收信人地址)
Salutation(称呼)
Subject line(事由)
Body(正文)
Complimentary close(结尾敬语)
Signature(签名)
Enclosures(附件)
Carbon copy(抄送)
Postscript(附言)

4. Do you know how to write a Business letter?
Letterhead(信头)
Date(日期)
Reference number(参考案号)
Inside address(收信人地址)
Salutation(称呼)
Subject line(事由)
Body(正文)
Complimentary close(结尾敬语)
Signature(签名)
Enclosures(附件)
Carbon copy(抄送)
Postscript(附言)

5. 1. Contents and ways of writing
必备内容
信头（letterhead）
日期（date）
封内地址（inside address）
结束语（complimentary close）
签名(signature)
备选内容
参考案号（reference notation）
送交（attention ）
标题(subject)
附录(enclosure)
抄送(carbon copy)
附言（postscript）

6. 2. Layout 1. Indented form (缩进式) Letterhead(信头) Date(日期)
Reference number(参考案号)
Inside address(收信人地址)
Salutation(称呼)
Subject line(事由)
Body(正文) _________________________________________________________________________________________________________________________________________________________________________________________________________
Complimentary close(结尾敬语)
Signature(签名)
Enclosures(附件)
Carbon copy(抄送)
Postscript(附言)

7. 2. Layout Blocked form 齐头式 Letterhead(信头) Date(日期)
Reference number(参考案号)
Inside address(收信人地址)
Salutation(称呼)
Subject line(事由)
Body(正文) ________________________________________________________________________________________________________________________________________________________________________________________________________________
Complimentary close(结尾敬语)
Signature(签名)
Enclosures(附件)
Carbon copy(抄送)
Postscript(附言)

8. 3. Envelope--Indented form:
The writer’s name and address
Receiver’s name and address
__________________
__________________ __________________

9. 3. Envelope--Indented form:
The sender’s name and address
Receiver’s name and address
_______________________ _______________________ ________________________

10. 4. Parts of the letter
Opening: Presenting the reason or purpose of writing, mentioning the incoming letter, outgoing letter, contract, L/C or relevant goods.
Body: details of requirements, views, such as various terms and conditions, wishes to establish business relations.
Closing: expectation or hope, such as wishes to receive the reply.

11. 5. Requirements “3C” Principles: clearness, courtesy, conciseness
Compare the following sentences:
1. In the case of the sailing from Shanghai to Japan, we have bimonthly direst services.
2. We have two direct sailings every month from Shanghai to Japan.
3. Please reply early.
4. We’re looking forward to your early reply.

12. 5. Requirements “3C” Principles: clearness, courtesy, conciseness
Compare the following sentences:
5. We have your remittance of March 2 in the amount of $500, and wish at this time to offer our thanks to you for it.
6. Thank you for the remittance of March 2 for $500.

13. The End