1. Making Oral Presentations
PPT
Module 20
Making Oral Presentations

2. Making Oral Presentations
To learn how to
Listen rather than simply hear.
Turn material from a paper document Into a presentation.
Plan and deliver oral presentations.
Develop a good speaking voice.
Give group presentations

3. Making Oral Presentations
Start by answering these questions:
What do good listeners do?
What decisions do I need to make as I plan a presentation?
How can I create a strong opener and close?

4. Making Oral Presentations
Start by answering these questions:
How should I organize a presentation?
What are the keys to delivering an effective presentation?
How should I handle questions from the audience?
What are the guidelines for group presentations?

5. Introduction: Making Oral Presentations
Making a good oral presentation involves:
Good delivery
Developing strategy that fits your audience and purpose
Having good content
Organizing material effectively

6. Purposes of Oral Presentations
oral presentations have the same three basic purposes that written documents have
Informative Presentations
Inform or teach the audience.
Persuasive Presentations
Motivate the audience to act.
Goodwill Presentations
Entertain and validate the audience.

7. What decisions do I need to make as I plan a presentation?
Your main point
The kind of presentation
Ways to involve the audience

8. What decisions do I need to make as I plan a presentation?
Oral presentations should be simpler than written messages:
Identify the one idea you want the audience to take home
Simplify your details so it’s easy to follow
Simplify visuals so they can be taken at glance
Simplify your words and sentences so that they are easy to understand
Glance: لمحة

9. What decisions do I need to make as I plan a presentation?
Complicated: Information Storage Devices provides voice solutions using the company’s unique, patented multilevel storage technique.
Simple: We make voice chips. They have Are extremely easy to use. They have unlimited applications. And they last forever

10. What decisions do I need to make as I plan a presentation?
Think about the physical conditions in which you’ll be speaking:
Will they be tired at the end of a long day of listening?
Sleepy ate lunch?
Large or small group?
The more you know about your audience, the better you can adapt your message to them
Positive roles and actions help the group achieve its task goals. To seek information and opinions, ask questions and identify gaps in the group’s knowledge. To give information and opinions, answer questions and provide relevant information. To summarize, restate major points, pulling ideas together. To evaluate, compare group processes and products to standards and goals. To coordinate, plan work and give directions.

11. What decisions do I need to make as I plan a presentation?
Analyze your audience for an oral presentation just as you do for a written message.
Think about the physical conditions in which you’ll be speaking:
Will they be tired at the end of a long day of listening?
Sleepy ate lunch?
Large or small group?
The more you know about your audience, the better you can adapt your message to them

12. Kind of presentations
There are three kind of presentations that you need to choose among:
Monologue.
Guided discussion
Sales presentation
Monologue : مشهد مسرحي يؤديه ممثل واحد

13. Kind of presentations
There are three kind of presentations that you need to choose among:
Monologue :
The speaker speaks without interruption
Questions are held to the end
Expert speaker
Example: class situations
Monologue : مشهد مسرحي يؤديه ممثل واحد

14. Kind of presentations 2. Guided discussion:
The speaker presents the issues that both the speaker and audience have agreed on in advance
The speaker serves as a facilitator to help the audience tap its own knowledge
Example: presenting he results of consulting projects, when the speaker has specialized knowledge and audience must implement the solutions if it is to succeed. facilitator

15. Kind of presentations 3. Sales presentation:
It is a conversational one
The salesperson uses questions to determine the buyer’s needs
probe objections, and gain temporary and then final commitment to the purchase.
Even in a memorized sales presentation, the buyer will talk at least 30% of the time.
In a problem-solving sales presentation, the buyer may talk 70% of the time.

16. Adapting your ideas to audience
Make your ideas relevant to your audience by:
Linking what you have to say to the audience’s experiences and interests
Showing your audience that the topic affects them directly
When you can’t do that, at least link the topic to some everyday experience

17. Planning visuals
Visuals can give your presentation a professional image
Use 18-point type when using word processor
Use 24-point type for the smallest words when using power point slides
Well-designed visuals can serve as an outline for your talk
eliminating the need for additional notes.
Don't try to put your whole talk on visuals. Visuals should highlight your main points, not give every detail.
Negative roles and actions harm the group’s product and process. Blocking is when a member disagrees with everything that is proposed. Dominating includes trying to run the group by ordering and shutting out others. Clowning results in unproductive jokes and diverting the group from its task. Withdrawing includes being silent in meetings, not helping with work, or not attending.

18. PowerPoint Slides for an Informative Presentation

19. Guidelines to create visuals
Make only one point with each visual
Break down complicated point down into several visuals
Give each visual a title that makes a point
Limit the information amount on visual. Use 35 words or less in seven lines or less; use simple graphs, not complex ones.
Do not show your visual until you are ready to talk about it
Use animation schemes (fade, zoom, wipes) in a way that supports the main point.

20. How to create a strong opener and close?
The beginning and end of presentations are positions of emphasis that:
should be used to interest the audience
Emphasis your key point
Should be short (one sentence or two)

21. How can I create a strong opener and close?
For a close, you can:
Restate your main point.
Refer to your opener.
End with a vivid, positive picture.
Tell the audience exactly what to do to solve the problem you’ve discussed.

22. How should I organize a presentation?
Chronological
Start with the past, move to the present, and end by looking ahead.
Problem-Causes-Solution
Explain the symptoms of the problem, identify its causes, and suggest a solution.

23. How should I organize a presentation?
Excluding Alternatives
Explain the symptoms of the problem.
Explain the obvious solutions first and show why they won’t solve the problem.
End by discussing a solution that will work.

24. How should I organize a presentation?
Pro-Con
Give all the reasons in favor of something, then those against it.
1-2-3
Discuss three aspects of a topic.

25. How to deliver an effective presentation?
Show the sense that you are talking directly to them
Show the sense that you care that they understand and are interested
Convey sense by making eye contact and conversational style
Transform fear into energy by being well prepared

26. Unit Five
End of Module 20