1. Keep, Toss, Organize - How We’re Cleaning Up the Iowa Locator
Presented by
Marie Harms
Town Meetings, Sept. 2006

2. What’s in the Iowa Locator?
More than 4.5 million titles
More than 15.8 million holdings
703 participating Iowa libraries
196,403 new titles added last year
923,143 holdings added last year

3. Why is it so messy? Mostly because of ghosts of decisions past
Radical title merge
Add all submitted records
(not enforcing the guidelines)

4. Keep, Toss or Organize

5. Enforce Standards
All records are checked against the MARC Record Standards
Any record not meeting the standards is put into an exception list
Library staff work through the exception list:
Matching, merging
Deleting
Fixing

6. Total Database Replacement
Libraries can choose to replace records in the Locator
All old holdings are deleted
All new and improved records are added

7. Title Merges
State Library staff and others are working through long lists of titles
Matching and merging

8. Batch Deletions Occasional Includes records for: magazines computers
ILL
phone numbers

9. Shiny New Record Routine
New bibliographic records are created
Used for CIP records
SNR overlays existing incomplete records

10. Sub-standard Record Reporting
Coming soon
A pop-up form for reporting records
Available from the bib record page
After problem is submitted, the record will be replaced

11. Singletons Coming soon Lists of single records will be sorted out
Added to the menu from SILO ILL
Library staff would work on records
Match, merge, delete

12. You can help Only submit quality MARC records
Report sub-standard records
Request a Total Database Replacement
Offer to work on Title merges

13. A clean Iowa Locator!

14. Contact: Marie Harms marie.harms@lib.state.ia.us
Thank you!
Contact:
Marie Harms