1. How to conduct a Drinking Water Clinic: Logistics
Erin Ling
Brian Benham
Virginia Tech
Biological Systems Engineering
Virginia Cooperative Extension

2. Drinking Water Clinic Overview

3. Conducting a Drinking Water Clinic: Logistics
Advertising - 8+ weeks
Templates
Click on Information for Current Well Owners
Then on Virginia Well Owner Agents

4. Conducting a Drinking Water Clinic: Logistics
Advertising - 8+ weeks
Templates
Seek donations, grant funding or sponsors
How affordable is $55 for clients in your county?

5. Conducting a Drinking Water Clinic: Logistics
Advertising - 8+ weeks
Templates
Seek donations, grant funding or sponsors
Contact others to participate:
VDH Env Health Specialists
Local SWCD, NRCS, USGS
Well drillers – many know about us now! See WellCheck site or contact Erin

6. Conducting a Drinking Water Clinic: Logistics
Advertising - 8+ weeks
Templates
Seek donations, grant funding or sponsors
Contact others to participate:
VDH Env Health Specialists
Local SWCD, NRCS, USGS
Well drillers – more know about us now! See WellCheck site or contact Erin
Encourage pre-registration, but allow walk-ins
Who may use Destiny One?
Other county residents allowed if space

7. Prep for Kickoff Meeting
Let Erin know # of kits (~10 days prior)
Sample kits prepared at BSE water quality lab:
Four sample bottles
Questionnaire
Sampling instructions
Sample kits and coolers shipped to you 1 week prior
Powerpoint presentation, notes and talking points provided
What’s in YOUR water?
Drinking water clinic
Wells, springs and cisterns
123 Community Dr
Nov 23, 2015
7 pm

8. Kickoff Meeting Recommend Monday or Tuesday before samples
Can have multiple meetings/locations
Brief presentation covering:
HOW to collect a drinking water sample VIDEO
WHEN to collect the sample and drop it off
WHERE to drop the sample off
Consider handing out fliers with sample collection day, time and location
Distribute sample kits and collect payment to local account
Billed through HokieMart a few weeks later (2 funds)
About $2.50 per sample kit left in your county to cover costs

9. Sample Collection - Them
Instructions
Stress instructions must be followed carefully or results are not accurate
First draw and flushed samples
Note change to NOT remove aerator to accurately quantify lead concentration!
Sampling “before” vs. “after” treatment or multiple taps
Each sample kit is an additional $55
DAY and TIME sample is collected are very important – bacteriological analysis must be done within 24 hours

10. Sample Collection – Extension Agent
Provide ICE! About 20 lbs per cooler
Collection day
Recommend early morning collection Wed
All sample bottles are bar-coded. Same number/barcode on the questionnaire.
Ice samples immediately. Put bottles directly in ice. No need to keep them together in bags or envelopes.
Collect all questionnaires and bring with you (NOT in the cooler). Remember: no one likes WET QUESTIONNAIRES! 
Meet at predetermined location Wed morning to transfer coolers to Water Quality Lab staff – details via from Erin
Bring empty coolers and extra kits with you

11. Sample Analysis Us (BSE Water Quality People) You (Agents)
All samples analyzed for 14 constituents
Reports compiled and printed – sent to you in addressed envelopes
Measures to protect confidentiality – IRB approval
Takes a total of 3 weeks
You (Agents)
Remind participants of Interpretation Meeting day, time and location (schedule 4 weeks after sample collection)
Prepare for presentation

12. Interpretation Meeting
Optional call with Erin to go over results and common questions
Presentation and FAQ’s and answers provided
At Interpretation Meeting
Distribute results to participants (only)
PowerPoint presentation provided
Overview of results as a group
Discuss what the numbers mean, compare to public standards
Address eliminating possible sources of contamination
Introduce treatment options
Refer to WellCheck if collaborating driller nearby
Answer questions

13. Erin Ling (wellwater@vt.edu) Brian Benham (benham@vt.edu)
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