1. PGL Caythorpe Court Lincolnshire – 18th to 20th May 2016

2. Why we choose PGL The market leader! Fully risk assessed AALA licensed
ABTA bonded
Over 50 years experience
Founding member of BAHA
LOtC Quality Badge holder
PGL provides a wide range of top quality residential adventure and educational courses for more than 4,500 groups every year
All PGL centres and activities are risk assessed to comply with legal requirements and best practice. Risk assessments are available by request and on the PGL website
Centres are subject to the Adventure Activities Licensing Authority regulations (AALA) where appropriate
ABTA (Association of British Travel Agents) bonded means your money is protected
BAHA – British Activity Holiday Association. Responsible for establishing operating guidelines for the activity holiday industry
Through the Quality Badge Programme you can be confident that recognised providers fulfil all the necessary criteria as laid down by the DCSF, thereby better enabling Party Leaders to manage visits safely, efficiently and beneficially.

3. Making it our PGL ! St. Andrew’s Staff Overview of the trip
Our Activities
Activity groups and accommodation
Safety
Food
Behaviour
What you need to do
And finally ……

4. Staff (to be confirmed)
Mrs Thomas
Miss Driscoll
Mrs Hegarty
Mrs Klopper
Mrs Lincoln (First Aid - girls)
Miss Lauria
Mrs Dilley (First Aid - boys)

5. Overview of our trip Wednesday
Children to the Hall from 9.00am - bring bag/case with them (no parking in school)
Medication to Mrs Lincoln/Mrs Dilley in Meetings Room
Bring a packed lunch/snacks in a carrier bag
Parentmail/phone tree when settled in
Two afternoon activities
Evening meal and evening activity
Thursday
4 daytime activities
1 evening activity
Friday
2 daytime activities
Leave PGL approximately 1.30 pm after lunch
Arrive back at St Andrews approx 3.30 pm

6. Daytime routine Up at 6am, 8:30am….? Breakfast Activities Lunch Dinner
Free time
Breakfast
Activities
Lunch
Dinner
Evening activity
Chill out time/snack
Bed 9pm – we wish!!

7. The Activities To be confirmed but could include…
Zip wire
Quad biking
Fencing
Archery/shooting
Aeroball
Challenge course
Jacobs ladder
Orienteering
Trapeze
Trampoline ball
Team challenge
Obstacle course
Rock climbing
Abseiling
Giant swing

8. Accommodation and Groups
Dormitory arrangements
We have our own dedicated area
Usually girls and boys on different floors
We will ask children for a friend to room with but cannot promise
Rooms of 4 (en-suite)
Teachers accommodation next door (on both floors)
Bedding provided
Activity groups
St. Andrew’s mixed groups
Groups predominantly based with children going to same Middle schools
Groups stay together all week
All groups together for meal, play and evenings

9. Caythorpe Court Accommodation
En suite rooms sleep 4
Not in tents!
Bedding provided
The Fens are purpose built wooden lodges with en suite rooms sleeping 4-6.
The Vales comprise en suite rooms sleeping 4, 6 or 8
The Wolds comprise en suite rooms sleeping 4 - 8
Tents are spaciously sited and sleep on frame mattresses. Toilets and showers are close by.

10. Safety Adventure Activities Licensing Authority regulations (AALA)
Certified LOtC
Safety briefing on arrival and
monitored at all times

11. Staying safe! (PGL slide)
The PGL Code of Practice describes all safety and
operational procedures both on and off-site including:
sample risk assessments
staff to pupil ratios
staff vetting and training
equipment specifications
site security
medical cover
emergency procedures
All centres and activities are fully risk assessed every year
The PGL Code of Practice details all the control measures put in place to minimise risk
Sample risk assessments are available on line and specific assessments are available from PGL on request
All our instructors are specifically trained for our programmes to ensure the delivery of safe and rewarding sessions across a wide range of activities
The staff recruitment process is as follows:
Detailed application form completed and submitted
Vetted by a dedicated HQ recruitment officer
Verification of all references, List 99 check and Criminal Records Bureau clearance obtained
Successful applicants undergo a compulsory probationary period lasting a minimum of ten days
Original qualification certificates checked
Prior to the beginning of the operating season, instructors and group leaders who have not worked for PGL before attend a residential training course
Job offer confirmed. On-going support, development training and assessment under the supervision of Senior Instructors.
At every PGL centre you will find an experienced and professional Centre Manager who is in charge of Centre operations and has overall responsibility for the success of your course and the performance of our staff.
Operating procedures conform to National Governing Body guidelines where these are relevant to the activity in question and the level being undertaken.

12. Safety Day time Secure site Security cameras
St. Andrew’s adults with each group at all times
PGL personnel lead activities
St. Andrew’s staff for motivation, supervision and extra checks
At night
We have our own rooms
Teachers near to children during the evening/night
PGL staff patrols throughout the evening
Emergency contact phone for Teachers

13. Food Huge selection Fruit and drink available all day
Special requirements
Even the fussy eaters manage
Sample menus on
website

14. Behaviour Representing St. Andrew’s Lower School Expectations
Values – tolerance, respect, friendship etc…
Other schools
Consequences
- time out with an adult
- miss ‘treats’
Last resort is to send children home - have not had to impose such sanctions…

15. You should have had … Insurance information summary
Essential information check sheet
Packing list
Parental consent form – returned to school
Medical / Dietary form

16. What you need to do now Return Consent Forms
Return Medical/Information forms (and make us aware of any changes)
Read the Essential Information sheet
Packing list -
Long sleeved shirts are needed, children not allowed on certain activities without them
A bag that the children can carry upstairs – under 15kg
Other items are on that list through our experience of many trips!

17. Parentmail
We will send an via Parentmail when the children have arrived.
Please sign up if you haven’t already signed up.
Will set up a Phone Tree for anyone who hasn’t signed up.

18. What to remember on the day
1 small suitcase/bag (under 15kg)
Lunch/snacks for the first day
Travel pills to be taken at home
Bring any medicine to Mrs Lincoln/Mrs Dilley
The normal school medication form to be completed (bring meds from home)
Be there from 9.00am (no parking in school)

19. And finally…… A few bits and pieces
We will only phone if there is a problem
Nothing of value (clothes or possessions)
NO PHONES!
£5 spending money (shop session requested)
Girls to take lots of hair bands as hair has to be tied up
No earrings please (or jewellery at all)
Pack a lip salve – it’s very windy
Long trousers, long sleeves and long socks
Trainers needed for all activities
No sweets or snacks please – we will take some things
Please name EVERYTHING
Any concerns, please come and see Mrs Lanning/Mrs Thomas
Anything you think we should know
Questions ?

20. PGL Caythorpe Court PGL 360