1. Brought to you by the School Library System of Jefferson-Lewis BOCES
Journey of an ILL Item
Brought to you by the
School Library System
of Jefferson-Lewis BOCES

2. Step 1a- determining categories
For ALL Transactions
Step 1a- determining categories
Determine in which of 4 categories (A-D) your item belongs: A: Jeff-Lewis BOCES SLS schools, B: CIDER (except “ours”,) C: DueNorth using NCLS delivery, or D: DueNorth mailing. Use the Interlibrary Loan Procedures for Handling Items document.

3. Interlibrary Loan Procedures for Handling Items

4. Step 1a continued For ALL Transactions
*For DueNorth, transaction category must be determined by using the:
North Country Regional Directory and the
NCLS Delivery Versus Mailing document

5. North Country Regional Directory Page Sample

6. NCLS Delivery Versus Mailing Document

7. For ALL Transactions Step 1b- categories defined
A: Jeff-Lewis BOCES SLS schools are the 53 schools in our system. This means both DueNorth AND CIDER transactions for those schools.
B: CIDER for MO and OH BOCES SLS’s- any in CIDER that are not “our” school libraries
C or D: DueNorth – any that are not “our” school libraries. Find the system and code in the NC Regional Directory, decide if the item can be put in the NCLS delivery (C) or if or if it needs to be mailed (D.) Use the NCLS Delivery Versus Mailing document for this info.

8. Step 1c For ALL Transactions Use these examples as a reference:
Code library and system category
W4J (CIDER & DueNorth) Ohio Elementary, JL SLS -“ours” A
OHPM (CIDER) Holland Patent MS, OH BOCES SLS B
WAT (DueNorth) Watertown Public, NCLS C
TIC (DueNorth) Black Watch Memorial, CVES D

9. For JL BOCES SLS’ 53 Schools
Step 2
Place pull slip or slip inside book or other ILL item

10. For JL BOCES SLS’ 53 Schools
Step 3
Place item in an orange bag or manila envelope marked with the borrowing library’s code and place with other JL BOCES pony mail.
P4J-
Library
P4J- Library

11. For JL BOCES SLS’ 53 Schools
Your part is done!
The item is sorted by the JL BOCES pony driver and hand delivered to the borrowing school’s office or library.
BOOK

12. For CIDER: MO and OH BOCES SLS’ (not “our” school libraries)
Step 2
Place pull slip inside book or other ILL item

13. For CIDER: OH and MO BOCES SLS’ (not “our” school libraries)
Step 3
Place item in manila
envelope, fill out the
CIDER Label Sheet
for OH & MO Libraries
and tape it to the
outside of the
manila envelope.
BOCES: OH
District:
Holland Patent
Building: OHPM
Librarian:
Richard Axt

14. CIDER Label Sheet for OH & MO Libraries

15. For CIDER: OH and MO BOCES SLS’ (not “our” school libraries)
Step 4
Place manila envelope inside your School Library System brown envelope. If too large for brown envelope, place manila envelope (with CIDER label sheet filled out) inside a larger manila envelope or an orange bag and write “J3J- School Library System” on the outside.
Place item with other JL BOCES pony mail.
J3J-School Library System
J3J- School Library
System
J3J-Return to SLS
W4J- Ohio Elementary W4 J

16. For CIDER: OH and MO BOCES SLS’ (not “our” school libraries)
Your part is done!
The item is sorted by the JL BOCES pony driver and goes to the School Library System where we place it in a bin for the Madison-Oneida BOCES driver to pick up on Tuesdays and Thursdays.
It will then be delivered to the
borrowing school’s library.
SLS Office bin
BOOK

17. For DueNorth: Category C - Non-mailing
Step 2
Place slip inside book or other ILL item

18. For DueNorth: Category C - Non-mailing
Step 3
Fill out the DueNorth non-mailing bookmark
The system and library code are found in the North Country Regional Directory.

19. DueNorth Non-mailing Bookmarks

20. For DueNorth: Category C - Non-mailing
Step 4
Place bookmark inside book
or other item with the system
and library codes showing.

21. For DueNorth: Category C - Non-mailing
Step 5
Place item inside your School Library System brown envelope. No other packaging is needed. (If too large for brown envelope, use a manila envelope or an orange bag and write “J3J- School Library System” on the outside.
Place item with other JL BOCES pony mail.
J3J-School Library System

22. For DueNorth: Category C - Non-mailing
Your part is done!
The item is sorted by the JL BOCES pony driver and goes to the School Library System where we place it in the NCLS bin. The bin is picked up each Thursday by the NCLS van driver and is sorted at North Country Library System.
Items will be delivered to the borrowing library
on their next weekly delivery day.
JL BOCES
NCLS bin

23. For DueNorth: Category D - Mailing
Step 2
Place slip inside book or other ILL item

24. For DueNorth: Category D - Mailing
Step 3
Address a shipping label and attach it to a padded mailing envelope.
*Addresses for ICICILL items that need to be mailed are found in the North Country Regional Directory.
Black Watch Memorial Library
99 Montcalm Street
Ticonderoga, NY

25. For DueNorth: Category D - Mailing
Step 4
Place book or other item in the padded manila envelope. Seal it securely with staples and packing tape.

26. For DueNorth: Category D - Mailing
Step 5
Mail the package through your district.

27. For DueNorth: Category D - Mailing
Your part is done!
The item will arrive
at the borrowing school’s
library via the mail carrier.

28. Forms You Will Need
CIDER Label Sheet for OH & MO Libraries DueNorth non-mailing bookmark Both of these forms can be found on the ILL page of the School Library System’s website:

29. REMINDERS Interlibrary Loan Procedures for Handling Items
These documents will help you determine what to do with each interlibrary loan item. They are all found on the ILL page of the School Library System as well as linked here:
Interlibrary Loan Procedures for Handling Items
North Country Regional Directory
NCLS Delivery Versus Mailing document

30. The ILL Item’s Journey is Complete!
One of the most important parts of interlibrary loaning is responding to and handling the items in a timely manner. By following these instructions, we hope to keep the flow of books and other items between borrowers and lenders smooth and as quick as possible. for your help with the process!
Thank You