1. VTPBIS Coordinators Learning and Networking Meeting
Presented by
VTPBIS State Team
Wifi Information:
Grand Guest
Find all materials at:

2. Maximizing Your Session Participation
Consider these questions:
Where are we in our implementation?
What do I hope to learn?
What did I learn?
What will I do with what I learned?
Use the Learning Reflection Sheet

3. BEST Expectations Be present Engage with others Strengths-based
Team solutions
Sherry
Remind of our expectations –
Be present – cell phones off, throw out task list, etc.
Engage – show respect by listening and using effect team skills
Use rule of brainstorming= no idea is a bad idea
Team solutions – work together toward consensus

4. Agenda Setting Up for Success
School and SU/SD Coordinator Role and Functions
Small Groups:
Preventing and Addressing Implementation Dips
Collecting, Analyzing, and Reporting Data
Disseminating Information to Key Stakeholders
Information and Resources

5. Setting Up for Success!

6. Activity Think about the main reason your school is implementing PBIS
If you had a magic wand and could change one thing about the behavior in your school, what would it look like at the end of the school year?
Share with a partner
is specific, (observable and) measurable, achievable, realistic, and timely.
Outcomes should be:
Locally determined
Contextually and culturally relevant
Observable and measurable
Summarized in goal statements
How will you ensure that all students will experience the same results?

7. Stages of Implementation
Focus
Stage
Description
Should we do it?
Exploration/Preparation Activities:
“We think we know what we need so we are planning to move forward” (evidence-based)
Decision regarding commitment to adopting the program/practices and supporting successful implementation.
Getting it right
Installation:
“Let’s make sure we’re ready to implement” (capacity infrastructure)
Set up infrastructure so that successful implementation can take place and be supported. Establish team and data systems, conduct baseline data, develop plan.
Initial Implementation:
“Let’s give it a try & evaluate” (demonstration)
Roll-out the practices, work out details, learn and improve before expanding to other contexts.
Making it better
Full Implementation:
“That worked, let’s do it for real” (investment)
Expand the program/practices to other locations, individuals, times- adjust from learning in initial implementation.
Sustainability/Continuous Regeneration:
“Let’s make it our way of doing business” (institutionalized use)
Make it easier, more efficient. Embed within current practices.
3-5 Years

8. Activity
Using the Stages of Implementation Worksheet, discuss with a partner what stage of implementation your school is currently in.
What is needed to help you move to the next stage?
Why is thinking about this important?
10 minutes…..

9. What is Sustainability?
Definition:
Durable implementation of a practice at a level of fidelity that continues to produce valued outcomes (McIntosh et al., 2009)
Named one of the top ten jargoniest words by advertising age magazine

10. “Working Smarter” Team Matrix
Team, Committee or Initiative
Related to
School Climate & Student Behavior
Purpose ~
Intended
Outcomes
Target Group
Staff Involved
What Action Plan goal does this address?
Eliminate all initiatives that do NOT have a defined purpose and outcome measure.
2. Combine initiatives that have the same outcome measure and same target group
3. Combine initiatives that have 75% of the same staff
4. Eliminate initiatives that are not tied to School Improvement Goals.
Does this look familiar? This was started at the First Steps Module Series.
It’s important to keep revisiting so you are making sure that you are using the least effort to make the biggest change.
The goal is to make sure you work smarter, not harder by eliminating duplicative efforts

11. Team Profile and Meeting Schedule
You also worked on this at the First Steps Module Series.
It’s incredibly important to schedule your yearly meetings in advance. This will increase the likelihood that the meetings take place.
Share your meeting schedule with appropriate folks

12. Use your PBIS Staff Handbook
samples

13. Invest in systems to ensure sustained implementation with fidelity
Takeaway Message
Invest in systems to ensure sustained implementation with fidelity

14. Definitions and Functions of SU/SD and School Coordinator

15. School Coordinator Functions
“Cheerleader” and advocate for PBIS at the building level
Member of the school level leadership team
Understand systems, data and practices of PBIS implementation and support data-driven decision making to encourage student achievement at the building level.
Schedule and facilitate monthly leadership team meetings
Attend VTPBiS Coordinators Meetings three times per year
Facilitate communications with SU/SD Coordinator, VTPBIS Coaches, and State TAs
Ensure ongoing fidelity of implementation
Support school leadership team in the completion of evaluation tools, action planning, and continuous improvement.

16. SU/SD Coordinator Functions
Key role in implementing and sustaining PBIS
Primary contact person for all PBIS schools in the SU/SD
Member of the SU/SD Leadership Team
Develops and follows a long-range (3-5 year) plan for implementation of PBIS with specific goals and strategies that are aligned with other SU/SD and school initiatives
Facilitates communications with State TAs and VTPBIS Coaches
Ensures Implementation Readiness and ongoing fidelity of implementation
Identifies and secures needed resources
Participate in relevant PBIS trainings
Attend the schools’ PBIS Leadership Team meetings a few times each year
Conducts fidelity of implementation measures and assist schools with other PBIS data tools (training to be provided)

17. How’s that Going?

18. Top 3 SU/SD Coordinator Functions in Place
“Secure resources/funding for school teams.” (84% in place)
“Ensure schools have access to data-based information system to make PBIS decisions.” (84% in place)
“SU/SD Coordinator role for PBIS is acknowledged (endorsed by superintendent; flexibility to complete tasks on time; attendance at PBIS training)” (82% in place)
on average:

19. Top 3 School Coordinator Functions in Place
“Help team with meeting facilitation, organization, and task completion around PBIS School Implementation Plan” (84% in place)
“Ensure team is scheduled to meet at least monthly” (81% in place)
“Ensure your leadership team completes the necessary fidelity measures (SET, SAS, TFI) and uses data to make decisions (76% in place)

20. What School and School Coordinator Functions Were Least in Place?
Analyzing, using, and reporting data
Disseminating information about PBIS to all stakeholders
“Participate in ‘Data Days’ two times a year (as facilitator or participant).” (9% in place)
“Create dissemination strategy (ways to communicate about PBIS strengths and challenges to stakeholders such as school boards, community, families, central office staff, others) to establish visibility.” (18% in place)
“Review schools’ behavior data 3-4 times per year.” (32% in place)

21. What is the VTPBIS State Team Doing About It?
Using these results to develop topics for Coordinator Meetings
Hosting a free Data Days Webinar on December 8th (see PD calendar to register)
Showcasing examples of schools disseminating information effectively
Using Facebook and Twitter to get the word out

22. Activity 1-2 Interesting things about yourself 1-2 Strengths
(with respect to PBIS Coordinator Role)
1-2 Concerns or challenges
1-2 Strategies to enhance your role
Use the checklist

23. Small Group Networking Three Topics
Preventing and Addressing Implementation Dips
Data: Collecting, Analyzing, Reporting
Disseminating Information to Key Stakeholders

24. Preventing and Addressing Implementation Dips
Implementation too loosely defined
We overemphasized intervention selection and under emphasized intervention management
We are overwhelmed by interventions in our school or SU/SD
We are not getting results, or we do not know if we are getting results
We have lost momentum
We are suffering from paralysis by analysis
Our implementation outpaced our capacity (we got too big too fast)

25. Activity
As a table group, discuss the implementation dips on the previous slide What’s working? What’s challenging? What strategies do you have to offer?

26. 2. DATA: Collecting, Analyzing, and Reporting
Teams meeting regularly to:
Review their data
Determine if PBIS practices are being used
Determine if PBS practices are being effective
Identify the smallest changes that are likely to produce the largest effects
But focusing on the use of evidence-based practices

27. Types of Data to Consider
Intensive:
TFI
SWIS-ISIS
EST
FBA/BSP
Targeted:
TFI
SWIS-CICO
EST
FBA/BSP
Universal:
TFI
SAS
ODRs
Attendance
Grades
Leadership Team Self-Assessment
All data should serve a purpose
Collect data with fidelity
Be prompt about looking at data and acting upon it
Use multiple sources of data to confirm what you see
Use data to support, not punish

28. Data - Guidelines: Collecting Analyzing Reporting
Integrate data collection into typical routines (e.g., ODRs, attendance, nurses visits)
Regularly check data reports for accuracy
Limit data collection to information that answers important student, classroom, and school questions
Analyzing
Recruit a “data analyst”
Procedures for making decisions and actions based on data
Procedures for processing/responding/monitoring
Process for problem solving and decision-making (like TIPS)
Reporting
Efficient, timely, user-friendly visual displays of data (graphics)
Procedures for presenting data to staff on routine basis

29. Activity
As a table group, discuss the data guidelines on the previous slide What’s working? What’s challenging? What strategies do you have to offer?

30. 3. Disseminating Information to Key Stakeholders

31. Who are the Stakeholders?
Staff
Students
Families
Community
SU/SD
School Boards
State
Other

32. Types of Dissemination
Context
Input
Fidelity
Impact
Sustainability

33. How? Weekly, monthly updates Bulletin boards Newsletters Reports
SOCIAL MEDIA!

34. Include PBIS on your School and SU Websites

35. BLOGs!

36. FACEBOOK:

37. Twitter!

38. Activity
As a table group, discuss disseminating information about PBIS: What’s working? What’s challenging? What strategies do you have to offer?

39. Important Information and Resources

40. Use Social Media! Twitter: Facebook:
PBIS Chat: #PBISChat: weekly PBIS Twitter chat 9pm
PBIS
PBIS
PBIS
Please share all of the awesome things you are doing by using #VTPBIS
Facebook:
Vermont PBIS:

41. Resources www.pbisvermont.org
Where to find the:
-Calendar
-Resources
-Bulletin Board
-Contact INFO – Update
-Quarterly Newsletters
-Updates

42. Coordinator Handbook

43.
Raise your hand if you’ve been to this website? This is the portal to access SWIS and PBIS Assessments – BoQ, BAT, SAS, SET

44. Resources www.pbisworld.com www.behaviordoctor.org www.pbis.org
Looking for fresh ideas? Check out these websites…..

45. Important! Read the VTPBIS Updates!!!
Coordinator as Coaches Learning and Networking Series:
January:
January 11th: South Burlington
January 12th: Chester
May:
May 10th: South Burlington
May 11th: Chester
Read the VTPBIS Updates!!!

46. How to Obtain a VTPBIS State-Approved Coach
Contact your VTPBIS State TA to review the needs of your SU/SD/School
Review the VTPBIS Coach Fees: $62.50/hour, $250/half day or $500/day plus mileage
Coordinate with your central office Grants Coordinator to use local funds or to apply for BEST/Act 230 funds:
Contact a VTPBIS State-Approved Coach:

47. Explore the PD Calendar

48. Questions? Contact a VTPBIS TA
When in doubt, contact Anne Dubie!
(802) or

49. Problems become opportunities when the right people join together.
Thank you! QUESTIONS?
Problems become opportunities when the right people join together.