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Formatting Worksheet Elements

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Presentation on theme: "Formatting Worksheet Elements"— Presentation transcript:

1 Formatting Worksheet Elements
Lesson 3 Formatting Worksheet Elements

2 Merging and Splitting Cells Formatting Cell Contents
Lesson 3 Skills Merging and Splitting Cells Formatting Cell Contents Formatting Cell Values Formatting Rows and Columns Inserting, Deleting Rows and Columns Hiding, Unhiding, Protecting Cells Defining and Naming Cell ranges Filling a Cell Range with Labels Applying Shading, Patterns, Boarders to Cells & ranges Applying AutoFormat to a Worksheet

3 Merging and Splitting Cells
Purpose of merging cells ensure large amount of text fits in only one cell call attention to part of worksheet Purpose of splitting cells large string of text gets removed section no longer requires emphasis

4 Merging and Splitting Cells
Block off cells to be merged Click on Format, Cells, to open the Format Cells dialog box Click on alignment tab if needed Click the Merge check-box To change back to split, un-check

5 Merging and Splitting Cells
Results of merging cells if multiple cells contain data, retains only data in upper left cell of range splitting the cells again does not place back data in other cells Note other features of text alignment horizontal, vertical alignment wrapped text automatic sizing angled text

6 Formatting Cell Contents
Formatting will … enhance appearance of worksheet cause formatted cells to stand out, be easier to read Options include … changing font (style, size, color, alignment)

7 Formatting Cell Contents
Cells to be formatted must first be selected Click on Format, Cells to see cells dialog box Click Font tab Note types of options font style size color

8 Formatting Cell Values
Formatting helps reader better understand what values represent Common numeric formats currency percentage fraction comma Can be applied before or after values entered usually more easily done after Can be applied with toolbar buttons

9 Formatting Cell Values
Cells must be blocked off (selected) Then click button which specifies desired formatting Examples Percent style Currency style

10 Formatting Rows and Columns
Columns can be widened to accommodate long labels number of characters may be specified column margins may be changed with mouse Row heights may be … changed or restored to default heights

11 Formatting Rows and Columns
Click on column(s) to be changed Choose Format, Column, and Width Use dialog box to specify column width

12 Formatting Rows and Columns
Click and drag bottom edge of row changes height measured in points Similar method of changing column width may be used click and drag right edge of column double clicking edge autofits column to longest label

13 Formatting Rows and Columns
Note results of sizing columns and rows

14 Inserting, Deleting Rows & Columns
New Column needed expense for new piece of equipment new category of income New Row needed new employees hired new product line Rows or Columns removed worksheet redesigned reformatted

15 Inserting, Deleting Rows & Columns
Select cell in row or column to be added Click on Insert, then Row or Column Alternatively, right click cell to get sub menu Then click Insert to get Insert sub menu

16 Inserting, Deleting Rows & Columns
Click cell of row or column to be deleted right click cell choose Delete from sub-menu Delete dialog box appears Note cell formulas are adjusted when columns/rows are inserted or deleted

17 Inserting, Deleting Rows & Columns
Results of inserts and deletes Rows inserted Column deleted

18 Hiding, Unhiding, Protecting Cells
Purpose of Hiding confidential data create smaller worksheet Unhide to manipulate data, update formulas Protecting worksheet cells lock sensitive cells (formulas) user unable to change keep unlocked only cells used for data entry

19 Click on Format, Row, then Hide
Hiding, Unhiding Cells Select whole row click (and drag) on row headings Click on Format, Row, then Hide

20 Alternatively, right click on the column (or row) heading
Hiding, Unhiding Cells Alternatively, right click on the column (or row) heading Column (or row) sub menu appears Choose Hide Choose Unhide to reverse the process

21 Hiding, Unhiding Cells Results of hiding rows and columns
Note column F is hidden, does not show Gap between row numbers shows rows 25, 26 are hidden

22 Click on Tools, Protection, and Protect Sheet
Protecting Cells Place cell pointer in A1 Click on Tools, Protection, and Protect Sheet Use Protect Sheet dialog box keep checkmark in Protect option note availability of password protection select options desired

23 Note, while worksheet is protected, column F is no longer hidden
Protecting Cells To unprotect choose Tools, and Protection Note top sub-option is now Unprotect Note, while worksheet is protected, column F is no longer hidden

24 Defining and Naming Cell Ranges
If a range is named, the whole range may be selected using the Name box

25 Defining and Naming Cell Ranges
Select cells of range to be named Choose Insert, then Name, then Define Define Name dialog box appears

26 Defining and Naming Cell Ranges
Enter name to give to selected cell range Click Add to add a selected range name to the list

27 Defining and Naming Cell Ranges
Click name here to appear in Names in workbook text box Selected name on list at left can also be deleted Note display of cell range which has been specified

28 Filling a Cell Range with Labels
Excel can fill a range with series information numbers text and numbers dates times Enter label in first cell of the series

29 Filling a Cell Range with Labels
Drag the fill handle across the range of the fill Note the screen tips box with contents of last cell in the range

30 Filling a Cell Range with Labels
Filling with other series types Use Edit, Fill, then Series Use Series dialog box

31 Filling a Cell Range with Labels
Note options Row or column Type of series Step value End value

32 Applying Shading, Patterns, Borders
Another type of formatting of cells makes worksheet more attractive more understandable Select cell range to be altered To change fill color click down arrow on Fill Color icon choose color for cell fill Alternatively get the Format dialog box Format, Cells

33 Applying Shading, Patterns, Borders
Choose the Border tab to manipulate borders. Patterns tab allows choice of other than solid colors

34 Applying Shading, Patterns, Borders
Note results of changing boarders, fill colors, and patterns

35 Applying AutoFormat to Worksheet
A preset collection of format characteristics font choice font size shadings borders alignments Found on the Format menu

36 Applying AutoFormat to Worksheet
Note formats provided options to apply

37 Applying AutoFormat to Worksheet
Note results of the "Simple" format style applied to worksheet

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