1. Finance Round Table Training June 2016

2. Service Recognitions and Other Celebrations

3. New Employees Sheryl Rich – Accounts Payable Specialist
Lydia Rodriguez – Howard Norman Elementary Secretary
Lori Weisman – Farley Middle School Secretary
Vacant - Asst. to Deputy Supt./Purchasing

4. Employees That We Will Miss
Lanita “Sue” Daniel – Farley Middle School – Retiring
Linda Reynaga – Asst. to Deputy Supt./Purchasing – Will be Supt. Secretary

5. Payroll
16-17 Pay Schedules have been posted to our website

6. New Vendors New Requirements from the Auditors
Vendors may only be added to Skyward by Purchasing (currently Linda Reynaga)
We require a W-9 form to add vendors into Skyward

7. Deposits Timely Deposits Taxable Deposits
Please remind sponsors that deposits of cash, and especially checks, should be made in a timely manner (weekly is preferred)
Taxable Deposits
If an item is normally taxable (uniforms, t-shirts, etc.) and will be one of the two tax-free fundraisers, that there should be a Fundraiser Authorization Form attached to the deposit form that is turned in (not ed)

8. Online Check Requests Reminders:
Updated step-by-step guide is posted on the Business Office website
Reminder on naming and invoice dates – use the guide for help on invoices that do not have numbers
Approvals go through AP User (Currently Sheryl), not Linda Reynaga for Check Requests
Goal for FY – no paper Check Reqs

9. Purchase Orders Purchase Order cutoff was April 1st
If you have a need for a PO, please Jeffri with detailed reason why
Not all requests will be allowed
Can continue to use Activity Funds, 461 and 865
Will be allowed to use August Supplies line item
Items must be received on your campus by 8/31!

10. Open Purchase Orders Please review open Purchase Order Reports
New reports will be sent out monthly, but please me if you need a report
list of Open POs that you need closed or mark up report and inter-office it to me
Do not close out MasterCard POs unless they are old
Entries are not posted until late the next month, POs will be closed after entry is posted

11. Purchase Orders – End of Year
All Open POs will be closed out on August 31st
FY POs will be opened mid-to-late August, but will be very restricted until Board approves budget

12. Purchase Orders vs. Check Requests – Discussion Topic
Department/Campus Perspective:
Don’t have to receive check reqs in Skyward
Additional steps (scanning/attaching/naming invoices)
Business Office Perspective:
Prefer POs
Easier to apply an invoice to a PO
Same approval process
Follows the law – receive permission prior to purchase; encumbers the funds in the budget prior to purchase
Will not be (potentially) held personally liable for a purchase that was not approved

13. 15-16 Budget Amendments
Continue looking at over-expended account line items
Can move between same fund and function
Complete Budget Transfer Form (on website) and send to Business Office
Can move between different fund and functions
First round went to Board in April
Next round in July and Final round in August – Please turn in no later than July 6th and August 5th

14. Out-of-District Training Opportunities
Texas Skyward User Group Conference – October 10, 11, 12 in Frisco, TX
Registration cost will be $365, plus hotel and per diem costs
Will need approval from Department Supervisor/Principal to attend
Stories of learning from prior years
Registration opens August 15th – please let me know by July 15th if you are interested in attending so I can start planning rooms/travel
I have to let Skyward know of room assignments by July 20th – we will be staying at conference hotel

15. Upcoming Round Table Topics From 15-16 Meetings
FAXES– receiving and sending out/Scanning
Printing is slow/Duplicator quality subpar/toner stock-slow machines down for days
Fundraisers for other organizations

16. Upcoming Round Table Topics
Facility Usage – Fall
Federal Funds – Fall
Open PO’s – Blanket, Monthly, EOY – Fall
Online Budget Transfers – Winter/Spring
Skyward Training Recap – Winter/Spring
Online Budgetary Data Mining (Running reports on Web instead of PAC)

17. Upcoming Round Table Topics
Next meeting in the Fall (September) – Have a great Summer!

18. Business Office Contacts
Ed Ramos – Deputy Superintendent x 1005
Jeffri Orosco – Director of Finance x 1012
Vacant (Linda Reynaga) – Administrative Assistant to Deputy Superintendent x 1006
Victoria Melton – Financial Specialist x 1019
Sheryl Rich – Accounts Payable Specialist x 1018
Sharon Bunge – Payroll Coordinator x 1014
Kimber Matocha – Payroll Specialist x 1010
Sandra Williams – District Receptionist x 1011

19. Thank You!!!