1. Reporting and Recording Level 1 Apprenticeship (OYAP) Dual Credits using Trillium
October 2016

2. Goals Seamless Transition to Post-secondary
Increase Completion of OSSDs

3. Target Groups for Dual Credit Programs
Update for , and
18,584 dual credit students provincially
13,769 in the primary target group (74%)
3,560 SHSM students (19%)
1,255 OYAP students (7%)

4. 2014-15 Dual Credit Program Provincial Results
Number of Participants: 19,958
% of Seats Filled:
92%
Retention: 89%
Success: 91%

5. Dual Credit Approaches
Secondary School
College Campus
College Course
Team-taught
and Level 1 with College Oversight
Team-taught Level 1 Apprenticeship
College-delivered College Course
College-delivered Level 1 Apprenticeship

6. Who Needs to be Involved in Your Board?
Board SMS Lead
Board OnSIS Lead
Guidance Counsellors and
School Support Staff
Board OYAP Coordinator
Board
Dual Credit/
SCWI Lead
Board Regional Planning Team Representative

7. Key documents

8. College-delivered dual credits
Students take a Level 1 apprenticeship (OYAP) program
Credit is recorded on the college record using college course codes
Credit is also recorded on the OST using a special dual credit course code assigned by the Ministry of Education.
(Dual Credit Policy p.7)

9. College-delivered dual credits
Maximum of 4 can count as optional credits towards the OSSD
Cannot be used as substitution for compulsory courses.
External music credits are included in the 4 credit maximum
(Dual Credit Policy p. 8)

10. College-delivered dual credits
If a student earns more than 4 credits, only 4 will show on the OST; all will show on the provincial report card.
The process is outlined on page 12 of the OST manual

11. College-delivered dual credits
Assessment and evaluation are the responsibility of the college instructor
Growing Success does not apply
(Dual Credit Policy p. 19)

12. Setting up a Dual Credit College-Delivered College Course
When the course is added, a check is done to see if more than one description exists for the course code.  If it does, then a box appears to the right of the course code.  The user can open the drop down list and select whichever course description is valid.

13. with a Teacher Assigned
A Dual Credit Class
with a Teacher Assigned

14. A Dual Credit Class With No Educator Assigned

15. College-delivered Level 1 Apprenticeship Dual Credits
For level 1 apprenticeship courses, the name of the college does not appear on the OST.
“Level 1 App” followed by the MAESD name of the apprenticeship and the MAESD code
The default passing grade is 60%
If the passing grade is not 60%, users must select the appropriate college title
(Dual Credit Policy p. 15)

16. Level 1 Apprenticeship Passing Grades
It’s important to select the right college in the school SMS system…even though the name of the college will not appear on the student’s transcript…because the passing grade is not the same at all colleges.
Credit Value
Passing Grade
# of
Hours
College
TKA4Y
Cook
Level 1 App: Cook 415A
415A
3.00 50
360
Humber 60
Level 1 App
Level 1 App: Cook 415A 70
Conestoga
Durham 63
Lambton
Sault

17. College-delivered Level 1 Apprenticeship Dual Credits
Level 1 apprenticeship courses are all multiple-credit courses
If students do not successfully complete the entire program, partial credit can be granted. The college instructor and the dual credit teacher would jointly make that decision
The word “partial” appears on the OST after the name of the Level 1 program
(OST manual p. 11)

18. Granting Partial Credit in Trillium
In this example, a student earned 1.5 credits in a 3.0 credit course.
Using the transcript information window, bring up the student and the specific course. 
Enter the final mark, if it’s not there already, then change the earned credit field to 1.50. 
Leave the attempted credit at 3.0.  This combination of the earned credit being less than the attempted credit will also cause the transcript to display “partial credit”  as part of the course title.

19. This slide shows the fields completed as you add the course directly to the Transcript Information window. 

20. This slide shows the Transcript Information window after the user has changed the earned credit to 1.5.  Note the checkbox to the right of the field, which indicates that the field value has been overwritten. 

21. OST Showing College-delivered
Level 1 Apprenticeship
Date
Year Month
Course Grade
Course Title
Course Code
Percentage Grade
Credit
Compulsory
Note 12
LEVEL 1 APP A: Cook 415A (Partial)
TKA4Y 74
1.50
LEVEL 1 APP A: Carpentry 403A
TSA4Y 80
2.00
TKA4Y has a value of 3 credits. This student did not successfully complete the program but was awarded 1.5 credits. Note that “partial” appears after the Course Title.
Note that in order to grant any credit, the grade must be equal to or higher than the passing grade for that course.
TSA4Y has a value of 2 credits. The student successfully completed the Level 1 program.

22. Check for Accuracy Create a test transcript.
Note that for Level 1 Apprenticeship courses, no college name appears. (XXX4Y)
For partial completion of Level 1 OYAP Apprenticeship dual credits, the word “partial” appears with the title of the course.
For team-taught dual credits, “dual credit” appears along with the title of the course

23. Reporting to OnSIS
Through “class enrolment”
Through “other credits”

24. Reporting to OnSIS through “Class Enrolment”
College-delivered dual credit classes can be created without an educator if necessary
Ensures consistency of report card, OST, transmission to OCAS and OUAC
Allows tracking of credits earned vs credits attempted
Courses count towards student’s FTE

25. Reporting to OnSIS through “Other Credits”
Courses could be missed in transmissions to OCAS
Doesn’t generate dual credit teacher funding through the GSN

26. Reporting to OnSIS through “Other Credits”
Dual Credit manually entered in the Transcript Information window in Add Course/Section

27. Reporting to OnSIS through “Other Credits”

28. Reporting to OnSIS through “Other Credits”
“Final Mark” field must be entered
“Attempted Credit” and “Earned Credit” fields in the Course tab must be verified to make sure that the correct value is entered.

29. Resources Webinar will be posted on scwi.ca and on osca.ca
Detailed documentation is available on the Trillium site. (Check with your board contact)
Dual Credit Programs 2013
Ontario Student Transcript Manual 2013

30. Questions? Phil Hedges, Ministry of Education 
Sonja Vandermeer, School College Work Initiative