1. Exploring Microsoft Access 97
Chapter 2
Tables and Forms: Design, Properties, Views, and Wizards
Office graphic copyright by Microsoft Corp.

2. Objectives (1 of 2) Describe how to design a table
Describe data types and
properties; set a primary key
Use Table Wizard; add and delete fields
Discuss importance of data validation
Exploring Access 97
Chapter 2

3. Objectives (2 of 2) Use Form Wizard
Distinguish between bound unbound and calculated controls and a control is entered on a form
Modify existing form
Switch between Form view, Design view, Datasheet view
Exploring Access 97
Chapter 2

4. Overview Basic principles of table and form design Design guidelines
Implement design in Access
Use the Form Wizard
This is a overview of why we use word processing software and the tasks to perform.
Do you remember typing your term papers in high school? Recount to your students how much easier creating term papers are with the advantages of word processing.
Exploring Access 97
Chapter 2

5. Table Design Basics Include necessary data
Store data in smallest parts
Do not use calculated fields
Word Wrap - text automatically wraps text from one line to the next without pressing the enter key
Hard Return - created by the user when the enter key is pressed
Soft Return - created by the word processor as it wraps text from one line to the next
Insertion Point - Flashing vertical line that marks the place where text will be entered
Toggle Switch - A switch that causes the computer to alternate between two modes. For example, Caps Lock alternates between uppercase and lower case.
Insert Mode - Moves existing text to the right as new characters are being added. Insert key toggles between insert and overtype mode.,
Overtype Mode - Types over existing characters as new characters are added. Used for correcting typos.
Normal View - this view shows the only the body of the current page; faster and preferable when entering text and editing (See Figure 1.6 page 15 in textbook)
Page Layout View - this view shows the complete page with headers, footers and all formatting applied (See Figure 1.7 page 16 in textbook)
AutoCorrect Feature - corrects predefined spelling errors and/or mistakes in capitalization, automatically as the words are entered.
Exploring Access 97
Chapter 2

6. Creating a Table Using Table Wizard Designing a table yourself
Field names
Data types
Primary key
Views--Datasheet or Design
Properties
Word Wrap - text automatically wraps text from one line to the next without pressing the enter key
Hard Return - created by the user when the enter key is pressed
Soft Return - created by the word processor as it wraps text from one line to the next
Insertion Point - Flashing vertical line that marks the place where text will be entered
Toggle Switch - A switch that causes the computer to alternate between two modes. For example, Caps Lock alternates between uppercase and lower case.
Insert Mode - Moves existing text to the right as new characters are being added. Insert key toggles between insert and overtype mode.,
Overtype Mode - Types over existing characters as new characters are added. Used for correcting typos.
Normal View - this view shows the only the body of the current page; faster and preferable when entering text and editing (See Figure 1.6 page 15 in textbook)
Page Layout View - this view shows the complete page with headers, footers and all formatting applied (See Figure 1.7 page 16 in textbook)
AutoCorrect Feature - corrects predefined spelling errors and/or mistakes in capitalization, automatically as the words are entered.
Exploring Access 97
Chapter 2

7. Data Types Number field Text field Memo field Date/Time field
Currency field
Yes/No field
OLE field
AutoNumber field
Hyperlink field
Word Wrap - text automatically wraps text from one line to the next without pressing the enter key
Hard Return - created by the user when the enter key is pressed
Soft Return - created by the word processor as it wraps text from one line to the next
Insertion Point - Flashing vertical line that marks the place where text will be entered
Toggle Switch - A switch that causes the computer to alternate between two modes. For example, Caps Lock alternates between uppercase and lower case.
Insert Mode - Moves existing text to the right as new characters are being added. Insert key toggles between insert and overtype mode.,
Overtype Mode - Types over existing characters as new characters are added. Used for correcting typos.
Normal View - this view shows the only the body of the current page; faster and preferable when entering text and editing (See Figure 1.6 page 15 in textbook)
Page Layout View - this view shows the complete page with headers, footers and all formatting applied (See Figure 1.7 page 16 in textbook)
AutoCorrect Feature - corrects predefined spelling errors and/or mistakes in capitalization, automatically as the words are entered.
Exploring Access 97
Chapter 2

8. Access 97 New Database Screen
Exploring Access 97
Chapter 2

9. Access 97 New Table Screen
Exploring Access 97
Chapter 2

10. Access 97 Table Wizard Screen
Exploring Access 97
Chapter 2

11. Access 97Table Fields Screen
Exploring Access 97
Chapter 2

12. Creating a Table Hands-On Exercise 1 Create a New Database
Create the Table
The Table Wizard
Add the Additional Fields
Change the Primary Key
Add an Input Mask
Change the Field Properties
Add a Validation Rule
The Datasheet View
Enter Additional Data
Print the Students Table
Exploring Access 97
Chapter 2

13. Properties 1 of 2 Field size Format Input Mask Caption Default Value
Exploring Access 97
Chapter 2

14. Properties 2 of 2 Validation Rule Validation Text Required
Allow Zero Length
Indexed
Exploring Access 97
Chapter 2

15. Creating a Form Controls--objects Bound control has a data source
Unbound control has no data source
Calculated control has an expression as data source
Properties
Form Wizard
Exploring Access 97
Chapter 2

16. Creating a Form Hands-On Exercise 2 Open the Existing Database
The Form Wizard
Move the Controls
Add a Calculated Control
Modify the Property Sheet
Align the Controls
Create the Form Header
Add the Date
The Form View
Exploring Access 97
Chapter 2

17. A More Sophisticated Form
Hands-On Exercise 3
Modify the Table
The Lookup Wizard
Add the New Controls
Create an Option Group
Add a Command Button
Create Additional Buttons
Align the Buttons
Reset the Tab Order
The Page Setup Command
The Completed Form
Exit Access
Exploring Access 97
Chapter 2

18. Chapter 2 Summary (1 of 2) Information depends on underlying data
Database design is critical
Use Table Wizard to create tables easily
Form provides easy way to enter and display data
Exploring Access 97
Chapter 2

19. Chapter 2 Summary (2 of 2) Form consists of objects called controls
Property is a characteristic or attribute of an object
Exploring Access 97
Chapter 2

20. Practice with Access 2. Insert Graphic 3. Employee Database
1. Student Form
2. Insert Graphic
3. Employee Database
4. USA Database
5. Create an Address book
6. National Basketball Association
Exploring Access 97
Chapter 2

21. Case Studies Personnel Management The Stockbroker Metro Zoo
Form Design
File Compression
Copyright Infringement
The Digital Camera
This transparency lists the Case Studies on page 45 of the textbook.
At least one additional practice exercise or case study should be assigned because students can follow the “recipes” of the Hands-On Exercises without having a clue as to what they are doing or why. The additional exercises give a problem and the student must figure out how to do the solution.
Exploring Access 97
Chapter 2