1. Managing Vacancy Information
You should allow 30 minutes for this session.

2. Features The features covered are: Documents and Links Job Packs
Role Documents
Vacancy Templates
Key points to cover:

3. Documents and Links Key points to cover:
The screen lists all of the documents uploaded for the organisation.
Select ‘Welsh’ in left-hand navigation to view and add Welsh documents or links.
To edit or delete a document click on the appropriate link to the right.
To add a document click on the green button to the top right.

4. Documents and Links Key points to cover:
The screen lists all of the links added for the organisation.
To edit or delete a link click on the appropriate link to the right.
To add a link click on the green button to the top right.

5. Documents and Links Key points to cover:
To upload a document browse to the document on your local computer/network and select the document. Then add a short description of the document that is meaningful to other staff when selecting documents to be attached to adverts.
To add a link enter a short description of the target web page that is meaningful to other staff when selecting links to be included with adverts and enter the full URL of the link.

6. Job Packs Key points to cover:
The screen lists all of the job packs for the organisation.
Job packs can be edited or deleted by clicking on the appropriate links.
To add a job pack click on the green button to the top right.

7. Job Packs Key points to cover:
To create a job pack, enter a short reference number or string and a job pack name that is meaningful to other staff when selecting job packs for adverts. Then click on the check-boxes for the required document and links to be included in the job packs and then select ‘save’.
The order that documents and links are listed in job adverts can be managed using the ‘Display Order’ column.

8. Role Documents Key points to cover:
The role document library enables you to store commonly used job descriptions and person specifications on NHS Jobs, if that was appropriate.
The screen lists all of the role documents uploaded for the organisation.
To edit or delete a document click on the appropriate link to the right.
To add a document click on the green button to the top right.

9. Role Documents Key points to cover:
To create a new role document, select the type of document it is, enter a meaningful name that is meaningful to other staff when selecting documents for adverts. Browse to the document on your local computer/network and select the document. Then select the staff group for the vacancies that the role document relates to.

10. Vacancy Templates Key points to cover:
The screen lists all of the vacancy templates
Vacancy templates are created using the same information entered when adding a new vacancy.
- may create vacancy templates for vacancies advertised frequently where the job details and any additional questions are the same for each position advertised. - using stored vacancy templates can make the process of creating job adverts for frequently advertised positions quicker and easier.
To edit or delete a template click on the appropriate link to the right.
To add a template click on the green button to the top right.

11. Vacancy Templates Key points to cover:
To create a vacancy template enter a meaningful name, one that can be understood when selecting it from a drop-down selector, and a description.
The vacancy template form is the same as a vacancy form. Complete as much of the vacancy template as needed.
A vacancy template can have as much of the vacancy information included or just have a few key items.
The template can be used to define the additional questions and application form to use with the vacancy.
The reference number and date fields will not be saved as these will be different for each vacancy.

12. Managing Vacancy Information
Exercise
Log-in to the employer side of NHS Jobs using the log-in details given by your trainer.
Go to ‘Admin’ area.
Add a document and a link.
Create a job pack containing the document and link.
Add a vacancy template, with representative information and appropriate selections.
Go to ‘Vacancies’ area and select to add a new vacancy. Confirm that the template just saved is available as an option to create the vacancy.
Key points to cover:
Check that your trainees are logging in to the right part of the site.