1. (Discussion Note) 2017 BKB, NASC
Job Analysis
(Discussion Note)
2017
BKB, NASC
BKB/NASC/ADV.HRM/2017

2. Job analysis is a systematic exploration of the activities within a job. It is a basic technical procedure, that is used to define the duties, responsibilities, accountabilities and working conditions of a job along with required competencies and qualifications.
BKB/NASC/ADV.HRM/2017

3. Purposes of job analysis
Human resource planning
Writing job description and specification
To evaluate job
Recruitment and selection
Promotion and transfer
Performance appraisal development
Training and development needs
BKB/NASC/ADV.HRM/2017

4. Performing Job Analysis
Select Jobs to study
Determine information to collect: Tasks, responsibilities, skill requirements etc.
Identify sources of data: Employees, Supervisors/managers, Subordinates, Clients etc.
BKB/NASC/ADV.HRM/2017

5. Contd… Performing JA
Methods of data collection: Interviews, questionnaires, observation etc.
Evaluate and verify data collection: other employees, supervisors/managers, Clients etc.
Write job analysis report.
BKB/NASC/ADV.HRM/2017

6. Background information for job analysis
Organization chart
Manuals of procedures and training
Regulations, directives
Existing job description and specification
BKB/NASC/ADV.HRM/2017

7. Methods used to study jobs
Interview method
Observation method
Diaries kept by the job incumbents
Questionnaire method
Documents
Combination of methods.
BKB/NASC/ADV.HRM/2017

8. Controlling the Accuracy of Job Information
Factors influencing the accuracy of job information
Self-reporting exaggerations and omissions by employees and managers
Collecting information from a representative sample of employees
BKB/NASC/ADV.HRM/2017

9. Contd.. Factors influencing the accuracy
Capturing all important job information
Length of job cycle exceeding observation period
Lack of access to job site for personal observation
Lack of familiarity with the tasks, duties, and responsibilities of a job
Ongoing changes in the job
BKB/NASC/ADV.HRM/2017

10. Information for Job Analysis
Job identity (title, unit, location, service, level)
Purpose, objective
Duty, task (priority, frequency, time spent, needed change)
Responsibility (for things, for people)
Behavioral demands of job (communicating, decision making)
BKB/NASC/ADV.HRM/2017

11. Contd…. Relationship (coordinating, supervising)
Process and methods of performance (existing + improvement)
Machine, equipment, work aids used
Key result area (KRA)
Performance standard/indicator/output (KPI) (quality, quantity, time, speed)
BKB/NASC/ADV.HRM/2017

12. Contd…. Authority (existing + required) Accountability
Working conditions (physical, psychological, social)
Personal requirements (ability, education, experience, training [existing + required)
BKB/NASC/ADV.HRM/2017

13. Thank you for your attention
BKB/NASC/ADV.HRM/2017