1. Human Resource Planning
ORGANIZATIONAL WORKFORCE
Presented by
Dr. S. Viniba,
AP/MBA, SNSCT

2. Outline of Today’s Class
Job Analysis
Methods of Collecting Job Analysis Information
Quantitative Job Analysis Techniques
16BA713 / HRP / Methods of Job Analysis, Skills Analysis / Skill Inventory, Internal & External Mobility
Dr. S. Viniba /

3. Job Analysis Job analysis includes two things: Job Description,
Job description and job specification.
Job Description,
is a factual statement of the duties and responsibilities of a specific job. It gives an indication of what is to be done, how it is to be done and why it is to be done.
Job Specification
provides information on the human attributes in terms of education, skills, aptitudes and experience necessary to perform a job effectively.
16BA713 / HRP / Methods of Job Analysis, Skills Analysis / Skill Inventory, Internal & External Mobility
Dr. S. Viniba /

4. Types of Information Collected
Work activities
Human behaviors
Human requirements
Job context
Machines, tools, equipment, and work aids
Performance standards
Information Collected Via Job Analysis
16BA713 / HRP / Methods of Job Analysis, Skills Analysis / Skill Inventory, Internal & External Mobility
Dr. S. Viniba /

5. Uses of Job Analysis Information
16BA713 / HRP / Methods of Job Analysis, Skills Analysis / Skill Inventory, Internal & External Mobility
Dr. S. Viniba /

6. Methods of Collecting Job Analysis Information: The Interview
Information Sources
Individual employees
Groups of employees
Supervisors with knowledge of the job
Advantages
Quick, direct way to find overlooked information
Disadvantages
Distorted information
Interview Formats
Structured (Checklist)
Unstructured
16BA713 / HRP / Methods of Job Analysis, Skills Analysis / Skill Inventory, Internal & External Mobility
Dr. S. Viniba /

7. Methods of Collecting Job Analysis Information: Questionnaires
Information Source
Have employees fill out questionnaires to describe their job-related duties and responsibilities
Questionnaire Formats
Structured checklists
Open-ended questions
Advantages
Quick and efficient way to gather information from large numbers of employees
Disadvantages
Expense and time consumed in preparing and testing the questionnaire
16BA713 / HRP / Methods of Job Analysis, Skills Analysis / Skill Inventory, Internal & External Mobility
Dr. S. Viniba /

8. Methods of Collecting Job Analysis Information: Observation
Information Source
Observing and noting the physical activities of employees as they go about their jobs
Advantages
Provides first-hand information
Reduces distortion of information
Disadvantages
Time consuming
Difficulty in capturing entire job cycle
Of little use if job involves a high level of mental activity
16BA713 / HRP / Methods of Job Analysis, Skills Analysis / Skill Inventory, Internal & External Mobility
Dr. S. Viniba /

9. Methods of Collecting Job Analysis Information: Participant Diary/Logs
Information Source
Workers keep a chronological diary/ log of what they do and the time spent on each activity
Advantages
Produces a more complete picture of the job
Employee participation
Disadvantages
Distortion of information
Depends upon employees to accurately recall their activities
16BA713 / HRP / Methods of Job Analysis, Skills Analysis / Skill Inventory, Internal & External Mobility
Dr. S. Viniba /

10. Quantitative Job Analysis Techniques
Position Analysis Questionnaire
Functional Job Analysis
Quantitative Job Analysis
The U.S. Department of Labor (DOL) Procedures
16BA713 / HRP / Methods of Job Analysis, Skills Analysis / Skill Inventory, Internal & External Mobility
Dr. S. Viniba /