1. Online Application for Admission Replacement Project Updates
The California State University
Online Application for Admission Replacement Project Updates

2. 6/1/2017
Calstate.edu/Apply

3. Agenda Accomplishments to Date Recap Next Steps and Considerations
Important Dates
4th Quadrant
WebAdMIT
Next Steps and Considerations
Future Enhancement
Discussion of Course Entry
Questions

4. Accomplishments to Date
Dec 2015 – RFP Issued & Vendor Call
Feb 2016 – RFP Responses Received
Feb - Mar 2016 – Review of Responses
Mar 2016 – Vendor Demos
Apr 2016 – Liaison Selected
Jun 2016 – Contract Signed
Jun 2016 – Requirements Gathering Started
Oct 2016 – Requirement Gathering Completed
Oct 2016 – Design and Development Started – ongoing

5. Accomplishments to Date continued
Oct 2016 – Cal State Apply branding completed
Oct 2016 – Work with CO communications/public affairs started - ongoing
Nov 2016 – Campuses began identifying programs and branding - ongoing
Jan – Feb 2017 – Campuses identified Super Users
Feb - Mar 2017 – Super User Training
Feb – Mar Testing Started - ongoing
18 campuses volunteered - iterative user interface testing

6. Accomplishments to Date continued
Feb – Mar 2017 – External communications started
WACAC Share, Learn, Connect
Mar 2017 – Points of Contact for the Cal State Apply Project for each campus identified
Targeted: May 1 – Testing CMS Integration

7. Cal State Apply Application Go-lives
Recap - Important Dates
Cal State Apply Application Go-lives
May 31, Last day to submit an application in CSUMentor.edu
June 1, 2017 –
Winter 2018 Quarter
Finish Fall 2017 (if desired)
August 1, 2017 – Spring 2018
October 1, 2017 – Fall 2018
The June 1, 2017 launch for Winter will only include the four quarter campuses.
The Fall 2017 application portal will be at a very high level to include the applicant’s level as opposed to specific programs/majors

8. Applicant Experience
CSU Application
Campus ?s

9. Program Details 4th Quadrant Program Branding Program Details
Branding can be at the campus, college, department or major level.
Campuses need to consider that the application is CSU branded so this is the place in the application to showcase the campus and program information.
Program Details

10. 4th Quadrant Program Details - Required
This is an example of branding. Allows you to:
Provide a graphic
Link to a campus site
Provide program information
Provide information about the application process

11. 4th Quadrant – Campus Options
4th Quadrant - Options
4th Quadrant – Campus Options
Campus, College, Department, or Program/Major Overview – Required
Questions
Essay Questions
Prerequisites
Based on Academic History Course Entry
Document Upload (Resume, unofficial transcripts)
Automated Letter of Recommendations

12. WebAdMIT Functionality
Application Management and Review
Configurable Workflows
Applicant Communications
GPA Calculation tools
Scoring Models
Applicant Review
Interview Scheduling
Applications Data Exports
Reports
Configurable Workflows allows you to setup the application review process. This can include faculty review of applicants
Applicant Communication – templates can be setup to communicate with applicants or a subset of applicants
GPA Calculation Tools – This allows you to calculate specific GPA – Examples – Math, STEM or Science GPAs
Scoring Models – Allow you to setup scoring models based on programs to evaluate applicants. So faculty can review an application, complete the scoring for the applicants and then recommend them for the next step. The next step may be an interview.
Interview Scheduling – allows you to setup an interview schedule, communicate it with applicants, and record the results of the interview.
Application Data Exports – For CMS campuses the process will be automated so this functionality will not be heavily used. But you could use this to export data for data warehouses, or reporting
Reports – Liaison has a number of reports that are available. Such as year over year reporting.

13. Considerations Next Steps Think about future branding opportunities
Text and image for program/major details
Determine departments interested in using 4th Quadrant & WebAdMIT
Determine business process changes that will be needed
Is your campus using imaging (On Base)?

14. Considerations continued
Next Steps
Considerations continued
Determine who will maintain program/major configuration and WebAdMIT
Impacts Training and Security
External communication updates (websites, printed materials) CSUMentor.edu > Calstate.edu/Apply change

15. Discussion Future Enhancements
Graduate applicants – full course entry?
Need campus agreement to make systemwide change
Allows capability in 4th quadrant to use pre-requisite feature

16. Angela Williams, Project Manager, Cal State Apply
Darlene Daclan, Director, Academic and Student Affairs Business Systems
Angela Williams, Project Manager, Cal State Apply
April Grommo, Director, Enrollment Management Services