1. What’s HUB Got To Do With It?

2. Outline HUB Introduction What is the HUB? Self Service HUB Help
HUB and Reporting

3. HUB Introduction

4. Where did the HUB come from?
Students selected “HUB” in a naming contest (winter 2011)
Oracle PeopleSoft Campus Solutions
ERP system – system that is used to manage and coordinate all the resources, information & functions of a business
INTEGRATION
Requires implementation
jess

5. How does the HUB fit into UB?
UB2020 University at Buffalo’s Strategic Plan “…a vision for the University at Buffalo’s emergence as a world-class public research university and a strategic plan for fully achieving its vast potential.”
Focus on Research, Focus on Place, & Focus on Services
Focus on Services & Transforming Operations
Student Systems Assessment
Student Services Transformation Project
HUB
jess

6. What was involved in planning the HUB?
Spring 2007 – Spring 2008: Student Systems Assessment
Campus-wide involvement in:
Surveys, focus groups, workshops
Decision of using PeopleSoft Campus Solutions
Summer 2008 – Present: Student Services Transformation (SST) Project
70+ campus-wide staff involved in implementation
Irene

7. Who was involved in the SST Project Team?
Campus-wide Commitment - Core Project Team included representation from:
Academic Planning & Budget
Academic Processing Services
Administrative Computing Services
Division of Athletics
Enterprise Infrastructure Services
Financial Aid
Financial Processing Services
Graduate School
Graduate School of Education
International Education
School of Dental Medicine
School of Law
School of Medicine
School of Medicine & Biomedical Sciences
School of Pharmacy & Pharmaceutical Sciences
Student Academic Records & Financial Services
Student Advising Services
Undergraduate Admissions
University Communications
Vice Provost of Undergraduate Education
irene

8. What was the implementation timeline?
Summer 2008: Project chartered, guiding principles created, "fit/gap" sessions launched to ensure success. Winter 2009: Module configuration begins Spring 2009: Major data migration planning and process begins August 2010: First major production milestone: UB Course Catalog, and new MyUB portal "goes live." Fall 2010: Students re-brand the Student Information System "HUB" New UB domestic applicants begin using in MyUB. Major training initiative begins migrating staff, faculty and students to HUB
irene

9. We’re “live” – Now What?
irene

10. What is the HUB?

11. What information is in the HUB?
Academic Advising Academic Structure Admissions Campus Community Financial Aid Student Financials Student Records Course Catalog Schedule of Classes Enrollment Grading Transcripts Transfer Credit
Irene

12. What are some of the benefits of the HUB?
Integrated, real-time information
Reduced number of shadow systems
Move to a system that is continually progressing
Updates to the system 4+ times a year
Self-service portals for students, faculty & staff
Brings together commonly used links and information into 1 place
Irene/Jessica

13. Self Service

14. HUB Student Center – View from MyUB
Irene
Log on through MyUB
You will have your own view of the Student Center via the Campus Community Student Services Center
The Student Services Center will allow staff with security to view an at-a-glance overview of a student’s information. You’ll also find quick links to more detailed information and to common administrative tasks

15. HUB Student Center Irene Log on using a regular internet browser
Side navigation – use the menus or add your favorites
Only see those areas that you have access to
Folders like a Windows environment

16. HUB Faculty Center – View from MyUB
Irene

17. HUB Faculty Center Irene Log on using a regular internet browser
Side navigation – use the menus or add your favorites
Only see those areas that you have access to
Folders like a Windows environment

18. Hub HELP resources

19. HUB Help http://www.buffalo.edu/hub/
Jessica

20. Faculty and Staff Help
Jessica

21. HUB Access – Request Form http://sarfs. buffalo
Jess

22. HUB Access - Requirements
Handling Data Safely Course
In UBLearns
AdminVPN using RSA Token
Jess

23. HUB Data and Access

24. HUB and its Relationship to Reporting Tools
HUB Tables
Raw HUB data
iStrategy
Infosource
SIRI
Jess

25. Reporting Tools Jess Infosource
Used mainly by experienced Infosource users
Intermediate and above understanding of Microsoft Access
Data:
Student
Class
Section
Degree
Admissions
SIRI
Used by anyone, useful for beginners
“Guided” Reports (or canned reporting tools)
Jess

26. Access & Help Can request access through MyUB – UB Infosource
A survey is required to gain access
Distributed group of information professionals are available across campus to help with questions
Data models will evolve as we gain experience with the system
Additional assistance can be found here:
Jesss

27. Questions
Irene/Jess

28. Contacts Irene Holohan-Moyer
Associate Registrar, Student Information Systems
Functional Coordinator
Jessica Dubickas
Assistant Functional Coordinator, Student Information Systems