1. Reading a Budget Variance Report for Special Purpose Fund
*Use keyboard arrows to view*

2. Budget Variance Report
Financial statement generated monthly from People Soft General Ledger account balances
Compares monthly and fiscal year-to-date activity to department budget by revenue/expense line items

3. Other Reports to Complement Budget Variance
Other reports, available in Vista Plus, provide transaction level detail in support of account balances on budget variance report
Monthly Accounts Payable Distribution
Year-to-date Accounts Payable Distribution
Gross Job Distribution
Telephone detail available from Pinnacle
If you or your staff do not currently have access to Vista Plus or Pinnacle please complete a service request

4. Shows budget compared to monthly and fiscal year-to-date revenues & expenses
Reconciles to Gross Distribution Report, Summary & Accruals
Reconciles to Year-to-Date Accounts Payable Distribution
Reconciles to Monthly Accounts Payable Distribution
Reconciles to Gross Distribution Report

5. Shows all Accounts Payable charges for current month

6. Shows all Accounts Payable charges year-to-date

7. Shows a summarized employee earnings and hours for current pay, month-to-date, current-year-to-date and fiscal year-to-date
Payroll earnings codes such as regular, sick, personal, vacation
Net gross salary earnings
Total gross reflects sum of net gross plus benefit choices through OPT program such as medical and dental coverage's and insurance
Reconciles to Gross Job Distribution ** Summary and Accruals**
Reflects Jefferson contribution to FICA
Reconciles to Budget Variance Flex Benefits 6302
Reconciles to Budget Variance Employee FICA 6309

8. Represents current month’s earnings and hours accrual to record expense from last day of last pay period to last day of month
Shows detailed month-to-date earnings and hours with accruals
Represents reverse of prior month’s earnings and hours accrual to record expense from last day of the last pay period to last day of month
Summarizes month-to-date column
Reconciles to previous Gross Job Distribution
Reconciles total Salaries on Budget Variance Report

9. Questions?
If you have a question about Budget Variance activity, please contact your accounting representative in the Controller’s Office to provide assistance.