1. Jim Duran and Julia Stringfellow, Special Collections Department
University Documents in ScholarWorks: Methodology and Collection Features
August 9, 2011
Jim Duran and Julia Stringfellow, Special Collections Department

2. Criteria for Selection of Items
Focus on textual materials in the University Archives
Frequency item was accessed in its paper format
Usage by Kinesiology classes and other university departments
Preservation tool for older items – condition and number of copies of an item
Promotes the University Archives collection, outreach for the department

3. Copyright of Items in ScholarWorks

4. Examples of IRs in Digital Commons
Digital Commons Listing of Institutional Repositories
Utah State University Digital Commons
University of Nevada Las Vegas Libraries
Western Kentucky University TopSCHOLAR
Digital Commons Listserv

5. Adding Scanned Material
Add old and rare paper documents to ScholarWorks Using experience from scanning photos for Historic Boise State

6. Ensuring quality
BJC Student Handbook,

7. Scanning Standards/Best Practices
BCR (OCLC) Best Practices 2008
Already following these guidelines for digitization of other materials.
State of Idaho digitization guidelines
Guidelines for overall project direction
Adobe Products tutorials & manuals
Support information

8. Choosing documents To be scanned by us the documents had to be…
A low run
Low page count
Mostly text (few pictures or graphics)
Otherwise: consider outsourcing

9. The Process Student Assistants and Scanner Schedules Training
Budgeted time to fit with other Special Collections work.
Training
With Adobe Acrobat Professional
Settings control
Settings template based on format of original document
File touch-up
Removing stray marks that are not part of original document and that might distract the reader.

10. Uploading Content to ScholarWorks

11. Collections in ScholarWorks
Commencement Programs,
Department of Communications and Marketing, Facts and Figures,
Department of Music Programs,
Department of Theatre Arts Programs,
FOCUS,
Student Handbooks,
Student Union Annual Reports,
University Books,
Women's Center,

12. Usage of ScholarWorks Collections, July 2011 Report for Books

13. Usage of ScholarWorks Collections, July 2011

14. Usage of ScholarWorks Collections
Links to materials in Kinesiology Library Research Guide
Subal Theatre Alumni Facebook Page
University books used by patrons looking for a general history of BSU, can search for specific topic

15. Adding Born-Digital Documents
Born-Digital: A document that was created with computer software, and predominately only available through a digital interface. Loss of a born-digital document is just as crucial as the loss of a paper copy.

16. Born-Digital Content Currently in ScholarWorks
FOCUS Issues
Recent Student Handbooks
Current Facts and Figures

17. … And more to come!
We are finding more born-digital documents online that will be added to ScholarWorks.
Procedures are in place for systematically collecting, archiving, and accessing online documents through ScholarWorks.
…before they disappear.

18. Some Future Titles

19. Student Newspaper Collection in ScholarWorks