1. Introduction - Final activity reporting
Joint Secretariat & Managing Authority
September 20th, 2017 – Galway, Ireland

2. Topics Final activity report Final financial report Project extensions
Reporting Output in eMS
Impact typology

3. Rationale YOUR project is monitored by: 1. First Level Controllers
2. The Monitoring Committee (MA)
3.The Manging Authority (MA)
4. The Joint Secretariat (JS)
5. European Commission
WE want to guarantee satisfactory project implementation
Start to end measurement AND quantification of project outputs.... YOUR products and services
Activity Reports are cross checked with the project application/ decision throughout the project’s implementation.
If you report in time, we will make a payment ideally within 3 months, provided there are no serious errors.
Communication and publicity is vital the NPA ; the public should know about your project outputs

4. Purpose of final reporting
To allow programme bodies to assess the implementation of the project
To ensure satisfactory achievement of the project results
To provide quantification and quality assurance of project outputs
To cross-check with the project application and decision.
To collect information for the NPA’s Annual Implementation Report
To help disseminate information about the project to the wider public.
To enable reporting of best practices in project implementation and publicity

5. Results focus - some terminology
Result: what is intended to be changed in the programme area
Outputs: direct products of the programme, intended to contribute to results. They are mainly developed at project level (products/services).
Results orientation: for the period, the focus is shifting from only measuring outputs (products/services) to measuring the results that they contribute to (change in the programme area).

6. Intervention logic

7. Intervention logic at programme level
Vision: what does the programme want to achieve
Thematic objectives: 4 themes form the basis for the 4 priorities
Specific objectives: how the programme plans to meet the vision
Results sought: what changes the programme wishes to see, e.g. raised awareness, improved entrepreneurial climate, raised preparedness

8. Intervention logic at programme level
Result indicators: how the changes will be measured
Actions supported: examples of interventions to help achieve the results sought, including examples of target groups and partners
Output indicators: quantifying the outputs that are developed
Performance framework: accountability for outputs, finances

9. What does it mean for projects at the final reporting stage?
Project result: what change does the project hope to achieve?
Qualitative contribution to programme result indicators (neutral/positive)
Project objectives: how will the project achieve its chosen result?
Project outputs: products/services, i.e. the solutions to meet the chosen objectives and result
Quantitative contribution to output indicators

10. What does it mean for projects at the final reporting stage?
Deliverable: by-product in developing the main outputs
Budget and spending target: Contribution to the programme financial targets

11. Output indicators – Project level
Example Priority axis 3

12. Output indicators – Project level
Quantify contribution to the output indicator.
This is a target value for the entire project. Note: one product or service delivered in several programme partner countries is still considered as one, please do not double count!

13. Final Project Report in eMS
Workflow
After the Partner Reports are submitted in eMS the Lead Partner can start to compile the Final Project Report.
The Project Report consists of questions about the project’s activities, and delivery of the main outputs.
Report
Work packages
Certificates
Project report tables
Attachments

14. JS Assessment of Project Report
Completeness of the information
Eligibility of activities carried out
Coherence of activities with objectives set out in application/ decision
Final achievements of the implementation vs. the application/decision
Analysis of the efficiency and effectiveness of project implementation
Measurement of quality and quantity of project outputs and results
Analysis of project final spending profile, value-for-money, etc.
Quality of partnership and distribution of roles between the partners
Analysis of synergies with other strategies and programmes
Concrete actions meeting the horizontal principles

15. Thank you for listening