1. Session 45 & 46 Proposals Finance System Enhancements
Presenter: Marchand Hildebrand & Christel Van Staden
Date: 12 March 2013

2. Proposal # 1 Finance iEnabler - Create Requisition
MOVE " ADD QUOTATION" SCREEN TO SAME SCREEN WE CAPTURE DESCRIPTION AND GLA
Motivation
THIS WAY USERS DO NOT HAVE TO GO TO A DIFFERENT SCREENS WHEN ADDING 2 OR 3 MORE PRICES, THEY CAN ENTER PRICES SAME TIME THEY CAPTURE THE DESCRIPTION, QTY, CREDITOR & GLA
Submitted by:
Durban University of Technology
NIKKI KEMRAJ
Spread sheet reference
2013 Finance Proposals row 4

3. Proposal # 2 Finance iEnabler – Non Defined Items
MOVE THE INCLUSIVE/ EXCLUSIVE VAT INDICATOR TO THE SAME SCREEN WE CAPTURE THE DESCRIPTION, QTY
Motivation
THIS WAY USERS DO NOT HAVE TO GO TO A DIFFERENT SCREENS WHEN ADDING 2 OR 3 MORE PRICES, THEY CAN ENTER PRICES SAME TIME THEY CAPTURE THE DESCRIPTION, QTY, CREDITOR & GLA
Submitted by:
Durban University of Technology
NIKKI KEMRAJ
Spread sheet reference
2013 Finance Proposals row 8

4. Proposal # 3 Finance iEnabler – Query Requisition
NEW QUERY FIELDS FOR START/END CREDITOR CODES AS WELL AS START/END ITEM CODES
Motivation
ABLE TO LIST REQUESTS PER CREDITOR AND STORE ITEMS
Submitted by:
Durban University of Technology
VIKESH RAVJEE
Spread sheet reference
2013 Finance Proposals row 13
Each lines on a request may be linked to different suppliers
Either only select requests per approved creditor only Or
All requests to where a quote was entered for the creditor

5. Proposal # 4 Finance iEnabler – Query Requisition
PRINT REQUISITIONS IN QUERY REQUISITIONS FORM
Motivation
EASILY VIEW REQUESTS FOR SELECTED CRITIERIA
Submitted by:
Durban University of Technology
VIKESH RAVJEE
Spread sheet reference
2013 Finance Proposals row 14
Create a request in .pdf using new order print program - store in DSR view via std functionality

6. Proposal # 5 Finance iEnabler
IMPROVEMENT OF REPORTS EXPORTED TO EXCEL
Motivation
CURRENTLY THE SYSTEM EXPORTS REPORTS AS TEXT AND A LOT OF MANUAL WORK IS DONE ON EXCEL TO GET THE REPORT TO BE USABLE
Submitted by:
University of Kwazulu Natal - STHABILE SHEZI
Spread sheet reference
2013 Finance Proposals row 33
ITS Response
Functionality has been implemented in specific options, will be discussed in the session

7. Proposal # 6 Finance iEnabler
CONFIGURE REPORTS TO GENERATE MONTHLY AND MULTI YEAR INFORMATION
Motivation
IT IS A CHALLENGE TO GET MONTHLY INFORMATION AS A REPORT FOR EACH MONTH NEEDS TO BE RUN FOR ALL MONTHS REQUIRED
Submitted by:
University of Kwazulu Natal - STHABILE SHEZI
Spread sheet reference
2013 Finance Proposals row 34
ITS Response
More information is required on the problem

8. Proposal # 7 Finance iEnabler – Approve Requisition
IF YOU REJECT A TRANSACTION AN IS GENERATED TO THE REQUESTOR THAT THE TRANSACTION HAS BEEN REJECTED. PROCUREMENT THEN HAVE TO THE REQUESTOR TO INDICATE WHY WE REJECTED THE REQUEST
Motivation
IF THERE CAN BE A OPTION WERE WE CAN SELECT A REASON WHY THE REQUEST HAS BEEN REJECTED IT WOULD SAVE THE DEPARTMENT A LOT OF TIME (SIMILAR TO WHEN YOU CANCELL A RECEIPT IT ASK A REASON, WHICH YOU HAVE SET UP AT A DIFFERENT SCREEN)
Submitted by:
Northlink College
YOLANDELENE POTGIETER
Spread sheet reference
2013 Finance Proposals row 24
Rejection reason – code and description

9. Proposal # 8 iEnabler – Approve Requisition
THE BACK OFFICE APPROVAL SCREEN SHOWS ALL THE ORDERS THAT NEEDS APPROVAL AND THE AMOUNT OF THE TOTAL ORDER, THIS IS NOT THE CASE ON THE IENABLER SCREEN
Motivation
IT WOULD BE EASIER FOR THE APPROVERS TO SEE AT A GLANCE THE TOTAL OF THE ORDERS AS IN THE PRODUCTION SYSTEM
Submitted by:
Northlink College
YOLANDELENE POTGIETER
Spread sheet reference
2013 Finance Proposals row 25
ITS Response
This proposal is in Int 3.0

10. Proposal # 9 Procurement Management Buyer Quotation Maintenance {FPMO1-3}
REQUISITIONS ARE CANCELLED OR REJECTED BY BUYERS, BUT REQUESTORS ARE STILL ABLE TO PRINT IT
Motivation
UNAUTHORIZED ORDERS ARE BEING PROCESSED
Submitted by:
Cape Peninsula University of Technology
MANDY DELPORT
Spread sheet reference
2013 Finance Proposals row 17

11. Proposal # 10 Procurement Management Maintain Orders {FPMO2-1}
DEVELOP FUNCTIONALITY TO ALLOW FOR THE ING OF ORDER NOTES TO SUPPLIERS
Motivation
KEEPING ABREAST WITH TECHNOLOGY, AND A GREENER ENVIRONMENT
Submitted by:
Durban University of Technology
VIKESH RAVJEE
Spread sheet reference
2013 Finance Proposals row 12
ITS Response
Functionality to mail order included in INT 3
INT 3 enhancment

12. Proposal # 11 Procurement Management
DELIVERY DETAILS TO BE PRINTED ON THE ORDER
Motivation
THIS WILL ENABLE THE SUPPLIER TO KNOW WHERE TO DELIVER THE GOODS ORDERED
Submitted by:
University of Kwazulu Natal - STHABILE SHEZI
Spread sheet reference
2013 Finance Proposals row 35
ITS Response
Development funded as L/S by client, earmarked to be include as standard software in INT 3

13. Proposal # 12 Procurement Management
INTRODUCTION OF CODES THAT DISTINGUISHES PURCHASE ORDERS RAISED IN THE PREVIOUS YEAR TO ORDERS RAISED IN CURRENT YEAR
Motivation
THIS WILL ENABLE EASY IDENTIFICATION OF PAYMENTS MADE IN THE CURRENT YEAR FOR PRIOR YEAR ORDERS
Submitted by:
University of Kwazulu Natal - STHABILE SHEZI
Spread sheet reference
2013 Finance Proposals row 34

14. Proposal # 13 Procurement Management
PRE-PROGRAMME CODES TO BE POPULATED ON INPUT OF THE GLA DESCRIPTION
Motivation
THIS PRE-PROGRAMMING WILL ELIMINATE THE RISK OF INCORRECT GLAS FROM BEING USED
Submitted by:
University of Kwazulu Natal - STHABILE SHEZI
Spread sheet reference
2013 Finance Proposals row 29
ITS Response
More information is required

15. Proposal # 14 Procurement Management
ORDER MODIFICATION OPTION TO BE CONFIGURED (CURRENTLY ONLY REJECT AND APPROVE)
Motivation
CURRENTLY AN ORDER ONCE APPROVED CANNOT BE MODIFIED. THE PROPOSED CHANGE WILL SAVE TIME AS THE USER WILL NOT HAVE TO RECAPTURE THE WHOLE ORDER BUT ONLY MAKE THE NECESSARY MODIFICATION
Submitted by:
University of Kwazulu Natal - STHABILE SHEZI
Spread sheet reference
2013 Finance Proposals row 30
ITS Response
More information is required

16. Proposal #15 Procurement Management Requests {FPMO1}, Orders {FPMO2}, GRV’s {FPMO3}
CURSOR HELP FUNCTION
Motivation
THE SYSTEM SHOULD INCLUDE HELP FUNCTION OPERATING THROUGH A CURSOR ON EACH COLUMN THROUGHOUT
Submitted by:
University of Fort Hare - LMEMA
Spread sheet reference
2013 Finance Proposals row 26

17. Proposal # 16 Procurement Management Buyer Quotation Maintenance {FPMO1-3}
WHEN REQUISITIONS ARE REJECTED AND RECTIFIED BY REQUESTOR, ITS REVERTED BACK TO ORIGINAL BUYER .
Motivation
CAN IT NOT BE REVERTED TO THE POOL FOR ANY BUYER TO APPROVE
Submitted by:
Cape Peninsula University of Technology
MANDY DELPORT
Spread sheet reference
2013 Finance Proposals row 18

18. Proposal # 17 Procurement Management Buyer Quotation Maintenance {FPMO1-3}
REJECTED REQUISTIONS CANNOT BE NORMALLY APPROVED BY BUYERS
Motivation
QUANTITY MUST BE RE-INSERTED BEFORE NORMAL APPROVAL MUST BE DONE. DUPLICATION OF EFFORT
Submitted by:
Cape Peninsula University of Technology
MANDY DELPORT
Spread sheet reference
2013 Finance Proposals row 19

19. Proposal # 18 Procurement Management Buyer Quotation Maintenance {FPMO1-3}
DELIVERY ADDRESS ARE NOT BEING CARRIED THROUGH TO ORDER WHEN REFERENCE COPYING ARE BEING PERFORMED
Motivation
DUPLICATION OF EFFORT AS DELIVERY ADDRESS NEEDS TO BE INSERTED AGAIN
Submitted by:
Cape Peninsula University of Technology
MANDY DELPORT
Spread sheet reference
2013 Finance Proposals row 20
ITS Response
ITS is investigating the effort to make the change

20. Proposal # 19 Procurement Management Buyer Quotation Maintenance {FPMO1-3}
CONTACT DETAILS OF REQUESTOR TO APPEAR ON REQUISITIONS
Motivation
EASE OF DUTY SHOULD QUERIES OCCUR
Submitted by:
Cape Peninsula University of Technology
MANDY DELPORT
Spread sheet reference
2013 Finance Proposals row 21

21. Proposal # 20 User Restrictions
USER RESTRICTION BASED ON DEPARTMENTAL CODES FOR MODIFICATIONS
Motivation
CURRENTLY ANY USER CAN LINK AND DELINK GLAS. THE MODIFICATION WILL ONLY ENABLE RELEVANT USERS TO DO THAT
Submitted by:
University of Kwazulu Natal - STHABILE SHEZI
Spread sheet reference
2013 Finance Proposals row 31
ITS Response
More information is required

22. Proposal # 21 Procurement Management
SYSTEM MUST APPRAISE CATEGORIES AS OPPOSED TO THE ENTIRE COST CENTRE - BUDGET CHECK
Motivation
INFORMATION ON BUDGET AVAILABLE PER CATEGORY WILL ENABLE MANAGERS TO BETTER MANAGE THEIR COSTS AND SPENDING
Submitted by:
University of Kwazulu Natal - STHABILE SHEZI
Spread sheet reference
2013 Finance Proposals row 32
ITS Response
More information is required

23. Proposal # 22 Creditor Definition {FPMM-2}
FIELD FOR ID NUMBER AND SOLE PROPRIETOR INDICATOR AND HAVE A REPORT FOR THESE VENDORS
Motivation
SOME VENDORS DO NOT HAVE COMPANY REGISTRATION NUMBERS, SOLE PROPRIETORS
Submitted by:
Durban University of Technology
NIKKI KEMRAJ
Spread sheet reference
2013 Finance Proposals row 3

24. Proposal # 23 Creditor Definition {FPMM-2}
INDICATOR FOR NON VAT REGISTERED COMPANIES AND HAVE A REPORT FOR THESE VENDORS
Motivation
THIS NOT ALL VENDORS ARE VAT REGISTERED
Submitted by:
Durban University of Technology
NIKKI KEMRAJ
Spread sheet reference
2013 Finance Proposals row 5

25. Proposal # 24 Creditor Definition {FPMM-2}
FACILITY TO SCAN AND ATTACH COMPLETED AND APPROVED VENDOR APPLICATION FORMS TO EACH CREDITOR CODE
Motivation
EASY RETRIEVAL FOR PROCUREMENT AS WELL AS AUDITORS
Submitted by:
Durban University of Technology
NIKKI KEMRAJ
Spread sheet reference
2013 Finance Proposals row 6
ITS Response
Functionality already exists in the system

26. Proposal # 25 Creditor Definition {FPMM-2}
SYSTEM TO CHECK IF VAT NUMBER AND COMPANY REGISTRATION NUMBER ALREADY EXIST ON THE SYSTEM
Motivation
WE CANNOT CHECK FOR DUPLICATE VAT NUMBER OR COMPANY REGISTRATION NUMBER
Submitted by:
Durban University of Technology
NIKKI KEMRAJ
Spread sheet reference
2013 Finance Proposals row 7

27. Proposal # 26 Creditor Definition {FPMM-2}
VENDOR MAINTENANCE
Motivation
SYSTEM TO BE CUSTOMISED TO SPEAK TO BBBEE, TO INCLUDE SHAREHOLDING INFO, TCC, ETC
Submitted by:
University of Fort Hare - LMEMA
Spread sheet reference
2013 Finance Proposals row 27

28. Proposal # 27 Creditor Definition {FPMM-2}
VENDOR MAINTENANCE
Motivation
WEBSITE INTEGRATED VENDOR REGISTRATION
Submitted by:
University of Fort Hare - LMEMA
Spread sheet reference
2013 Finance Proposals row 28

29. Proposal # 28 Creditor Definition {FPMM-2}
INSERT A FIELD FOR BBBEE LEVEL
Motivation
REPORTING PURPOSES
Submitted by:
Cape Peninsula University of Technology
MANDY DELPORT
Spread sheet reference
2013 Finance Proposals row 22

30. Proposal # 29 General Ledger {FGLO-2}
WHEN CREATING A JOURNAL TRANSACTION, ESPECIALLY WHEN USING THE BATCH JOURNAL OPTION, WHEN THERE IS A COST CENTRE / ACCOUNT COMBINATION THAT IS NOT ACTIVE FOR THE YEAR THAT YOU ARE PASSING THE TRANSACTION FOR, YOU MUST STOP HALF WAY THRU THE BATCH JOURNALS EXIT THE OPTION AND GO AND LINK THE COMBINATION AT {FCSO-6} AND THEN RESTART THE JOURNAL AGAIN.
Motivation
IT WOULD SAVE A LOT OF TIME IF, WHEN THE COMBINATIONS IS NOT ACTIVE, YOU HAVE A OPTION TO LINK THE ACCOUNTS AND RETURN TO THE TRANSACTION.
Submitted by:
Northlink College
YOLANDELENE POTGIETER
Spread sheet reference
2013 Finance Proposals row 23
ITS Response
This proposal is in Int 3.0

31. Proposal # 30 Assets – Disposal of Assets
NEW BATCH MENU OPTION TO WRITE OFF ASSETS IN BULK
Motivation
ASSETS CAN BE WRITTEN OF IN BULK INSTEAD OF CURRENT INDIVIDUAL PROCESS
Submitted by:
Durban University of Technology
VIKESH RAVJEE
Spread sheet reference
2013 Finance Proposals row 9

32. Proposal # 31 Student Debtors Generate Batch Journals {FSAO-21}
MODIFY PROGRAM TO GENERATE JOURNALS ON ALL STATUS CODES - IRRESPECTIVE OF WHICH SYSTEM THE CODE ORIGINATES FROM
Motivation
SYSTEM CURRENTLY LIMITED TO ONLY SD STATUS CODES - RESULTS IN THE CREATION OF MULTIPLE CODES
Submitted by:
Durban University of Technology
VIKESH RAVJEE
Spread sheet reference
2013 Finance Proposals row 10

33. Proposal # 32 Student Debtors Batch Update of Fin Statuses {FSAO-24}
MODIFY PROGRAM TO ADD A BATCH PROMPT FOR BLOCK CODE SO A STATUS MAY BE ENTERED ON A BLOCK
Motivation
SYSTEM CURRENTLY DOES NOT ALLOW FOR A STATUS CODE TO BE CREATED OR DELETED PER BLOCK CODE
Submitted by:
Durban University of Technology
VIKESH RAVJEE
Spread sheet reference
2013 Finance Proposals row 11

34. Proposal # 33 Cash Book Bank Reconciliation {FCBOR1-2}
CHANGES TO THE BANK RECONCILIATION REPORT
Motivation
WHEN PRINTING THE BANK RECON REPORT AT THE END OF THE MONTH IT BECOMES PROBLEMATIC IF ONE WANTS THE SAME REPORT AGAIN TWO DAYS THEREAFTER. WE WOULD LIKE A REPORT THAT WOULD BE STATIC AT THE END OF THE MONTH OR YEAR SO THAT WHEN ONE WANTS TO PRINT SPECIFICALLY END OF THE YEAR ONE IS ABLE TO HAVE SAME REPORT WITHOUT ANY CHANGES IN FIGURES
Submitted by:
University of Fort Hare - NOKWEZI KOPO
Spread sheet reference
2013 Finance Proposals row 15

35. Proposal # 34 Student Debtors Consolidated Student Statement {FSAOR2-6}
DIVIDE STUDENT ACCOUNT INTO TWO
Motivation
WE ARE CURRENTLY HAVING ONE PORTION OF STUDENTS' ACCOUNT. THE DOE WANTS REPORTING ON RESIDENCES TO BE SEPARATE FROM TUITION. THEREFORE WE WOULD LIKE THAT THE ACCOUNT BE SUBDIVIDED INTO TWO SO THAT WE CAN ACTUALLY PRINT THE PORTION FOR STUDENT DEBTORS SHOWING SEPARATE ACCOUNTS FOR DIFFERENT CATEGORIES
Submitted by:
University of Fort Hare - NOKWEZI KOPO
Spread sheet reference
2013 Finance Proposals row 16

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37. Thank you