1. SPS EYETS 2016/2017 Planning meeting (No.17) 01/03/17
David Mcfarlane
EN-ACE D. Mcfarlane

2. Extended YETS
Reference time: 3.5 Weeks left of access into the SPS
EDMS:
EN-ACE D. Mcfarlane

3. Key dates Beam off at 06:00 on Monday the 12th December
Access into BA7, TI2, TAG41, TAG42 & TI8:
Monday the 12th December until Friday the 24th March 2017.
13 weeks of access.
Access into BA3,4,5 & 6:
Thursday the 15th December until Friday the 24th March 2017.
12.4 weeks of access.
XMAS holidays: Thursday the 22nd December to Wednesday the 4th January inclusive
Access into BA1 & BA2:
Thursday the 5th January until Friday the 24th March 2017.
11.4 weeks of access.
4 weeks foreseen for EPC tests and cold-checkout by OP.
SPS will take beam from the PS on Monday the 24th April 2017, followed by 1 week for beam setup.
SPS ready to give beam to the LHC on Monday the 1st May 2017!
EN/ACE/OSS
BE/OP
EN-ACE D. Mcfarlane

4. SPS Water Availability
Location
De-min Circuit stop date
Primary Water Off
De-min Circuit start date
Comments
BA1
20/12/16
09-13/01/17
27/02/17 (Main Magnet & Power supplies for Kickers)
Remaining circuit 13/03/17
BA2
14/12/16 (end)
06-10/02/17
20/02/17
Available for users from 06/03/17
BA3
19/12/16
27/02-03/03/17
(inc BEQ2 & BEQ3)
13/03/17
BB3
16-20/01/17 (except RF Skid)
BA4
15/12/16 (end)
09-13/01/17 (Coldex)
17/02/17 (Main Magnet & Power supplies for Kickers)
Remaining circuits 13/03/17
BA5
16/12/16 (end)
16-20/01/17
BA6
14/12/16(end)
16/12/16 – 16/01/17 (SF1)
27/02/17
Available for users from 13/03/17
BA7
12/12/17
EN-ACE D. Mcfarlane

5. EN-NC-CV-2017-057 - PREVESSIN - Distribution Eau Déminéralisée - Le 02
EN-NC-CV PREVESSIN - Distribution Eau Déminéralisée - Le de 12h30 à 17h
Veuillez prendre connaissance de la note de coupure : PREVESSIN - DISTRIBUTION EAU DEMINERALISEE Installation d'un compteur ED Prévue le jeudi 2 mars de 12h30 à 17h
EN-ACE D. Mcfarlane

6. Lift & Monte-charge Maintenance February & March
EN-ACE D. Mcfarlane

7. Access restrictions to areas of the SPS
Zone
Dates of restricted access
Comments
TI2 (LHC side)
10th February to 13th March
LHC cool down in sector 1-2
TT20
6th March onwards
EPC tests in TT20
TAG41/TAG42
24th February to 12th April
Laser tests in the AWAKE area
TI8/TJ8
Access via TAG41,42 will be affected. Access via TT40 ok.
EN-ACE D. Mcfarlane

8. Change of access mode in TAG41
On 24/2 PM, Vitor/Didier will perform the maintenance of the access system and put the TAG41 area in key access. From this moment on, and until 24/3 the following applies:
Keys will only be given and people will only be allowed to enter during working hours and on working days (Mon-Fri, 8h-18h).
No more than 24 persons can be in TAG41 at the same time.
To obtain a key and access TAG41, the intervener does  NOT use the intercom, but phones the CCC (SPS) directly on As the intercom still connects to the CSA (guards), the CSA guard on duty will be asked to respond to any call with the request to the intervener to phone the CCC. Signs will be put up at the turnstile with the same message.
To open the material door, the same applies: phone directly the CCC.
There is no on-call service for the access team or the CCC-SPS and their availability during working hours is on a best-effort basis. This means that any issue with access or laser mode occurs late afternoon (for example, when a door is forced and laser test mode is lost), the issue will only be dealt with the next day.
There will be a patrol by the CCC (plus laser expert) on 28/2 PM. If a patrol needs to be redone at a later stage, it can be performed by the laser expert as was the case last year. The laser permit, currently in circulation, will need to be signed before the area can be put in laser test mode, ideally on 1/3.
From 24/3, the entire SPS complex will move to key access mode, meaning all TAG41 intercom calls will be transferred automatically to the CCC, who will be available Mon-Fri 7h-20h.
From 21/4 on, the SPS complex (including AWAKE) will have a 24h 7 days a week CCC support.
EN-ACE D. Mcfarlane

9. Test AUG/ Access Tests (Access will be blocked)
Location
AUG test
Access tests
Global test access safety system
SPS
Auto Transfer Test
4th & 5th February
16th December
(15:00 to 17:00)
23rd March (chain 1)
24th March (Chain 2,3,4,5)
BA1
13th February
27th January (PM)
BA2
15th February
23rd January (PM)
BA3
16th February
24th January (AM)
BA4
ECX4
TAG42
TAG41
28th February
24th January (PM)
25th January (AM)
25th January (PM)
3rd February (PM)
BA5
ECX5/ECA5
1st March
26th January (AM)
26th January (PM)
BA6
20th January
27th January (AM)
BA7
TT61
10th January
23rd January (AM)
30th January (AM)
BA80
4th April
3rd February (AM)
13th March (1 day)
“Test interverrouillage ventilation”

10. Barriers blocking access
Veuillez prendre connaissance de la note de coupure :
PREVESSIN - DISTRIBUTION EAU DEMINERALISEE Installation d'un compteur ED
Prévue le jeudi 2 mars de 12h30 à 17h
Example
EN-ACE D. Mcfarlane

11. ENNC2017-046 - ELECTRICITE - SPS - ZONE 15 - BA5 - BB5 - le 01. 03
ENNC ELECTRICITE - SPS - ZONE 15 - BA5 - BB5 - le de 7h00 à 20h00
Veuillez prendre connaissance de la note de coupure "ELECTRICITE - SPS - ZONE 15 – BA5 – BB5 - Réseaux Stable, Pulsé et Onduleur - Tests annuels des arrêts d'urgence généraux (AUG)"
prévue le mercredi 1er mars 2017 de 7h00 à 20h00
EN-ACE D. Mcfarlane

12. ENNC2017-039-V2 - ELECTRICITE - PREVESSIN - ZONE 10 - 04. 03
ENNC V2 - ELECTRICITE - PREVESSIN - ZONE de 7h00 à 20h00
Veuillez prendre connaissance de la note de coupure modifiée "ELECTRICITE - PREVESSIN - ZONE 10 - BAT. 867, 864 – 865 (blocs 1 & 2), 866 – 892 (blocs 3 & 4), 904, 927, 926, 933, 880, 881, Réseaux Normal, Secours et Onduleurs - Tests annuels des Arrêts d'Urgence Généraux (AUG)"
prévue le samedi 4 mars 2017 de 7h00 à 20h00 (au lieu du suite à la demande de plusieurs utilisateurs du bât. 867)
EN-ACE D. Mcfarlane

13. Consignations
It is the responsibility of the Equipment owner to consign any equipment that they will be working on.
Please ensure that The coordination team has a copy of all main consignations of the SPS.
Do not assume something is consigned. Check first.
EN-ACE D. Mcfarlane

14. All people who must enter in ECA5 will access by BA5.
Access into ECA5
While the shielding wall separating ECX5 and ECA5 is removed:
All people who must enter in ECA5 will access by BA5.
12th December until 15th March.
In order to keep the patrol and the integrity of the area safe, the lift in ECA5 should not be used during this period, only for evacuation.
By accessing through BA5, we can guarantee that people are registered and they have their SPS safety courses.
A security panel with a chain will be installed at the bottom of the lift : "Do not use the lift, only for evacuation" by the TSO (Franck Bais)
If one of the 3 ECA5 doors at the top of the cavern is forced, the CSA will re-arm it at the end of the day.
EN-ACE D. Mcfarlane

15. SPS cleaning campaign
There will be a 3 week cleaning campaign in the SPS tunnel starting on the last week of February. The current schedule is as follows:
Wk.1 (27th Feb to 3rd March)  BA3 and then BA4
Wk.2 (6th March to 10th March) BA2 and then BA1
Wk.3 (13th March to 17th March) BA5 and then BA6
This will leave the final week as a back-up.
EN-ACE D. Mcfarlane

16. Removal of the TIDVG3
7th of February 2017

17. Réinstallation aimants coating SPS
Demi-cellule
Slot / position
Code TREC/MTF
Equipement stockés b.867
Equipement stockés sur place
Installation aimant prévue
505
QD.50510
SPQM___FWP
Quadrupole principal
Done
MDV BPV drift
BPM + correcteur + chambre à vide drift
02-Mar
507
QD.50710
SPQM___FWP
LOD.50702
SPLODN_FWP
Octupole
MDV BPV drift
420
LSF.42005
SPLSFN_FWP
Sextupole
07-Mar
MDH BPH.42008
BPM + correcteur
422
LOF drift
SPLOFN_FWP CR
Octupole + chambre à vide drift
06-Mar
MDH BPH.42208
424
GNA (incl. LSEN LSF.42405)
CR (incl. SPLSEN_FWP SPLSFN_FWP )
Poutre SSS avec 2 sextupoles
MDH BPH.42408
426
LOF.42602
SPLOFN_FWP
03-Mar
LSF.42605
SPLSFN_FWP
MDH BPH.42608
428
LOF drift
SPLOFN_FWP CR
MDH BPH.42808
430
MDH BPH drift
432
LSF drift
SPLSFN_FWP CR
Sextupole + chambre à vide drift
01-Mar
MDH BPH.43208
434
MDH BPH drift
500
LSF drift
SPLSFN_FWP CR
MDH BPH.43408
EN-ACE D. Mcfarlane

18. IMPACT Statistics (EYETS-SPS-2016/2017)
Number of IMPACTS “Waiting for Approval”
Last week:28 Today:22
Number of IMPACTS “Approved”
Last week:31 Today:29
Number of IMPACTS “In Progress”
Last week:141 Today:145
Number of IMPACTs “Late”
Last week:115 Today:120
Number of IMPACTs “Closed” or Finished”
Last week:208 Today:228
Total Number of IMPACTs
Last week:523 Today:544
EN-ACE D. Mcfarlane

19. Please fill out your IMPACTs correctly!!!!!
Correct intervention period: DO NOT LEAVE IT BLANK!!!!!!!
(EYETS-SPS-2016/2017)
Do not leave proposed schedule Blank!!!!
I am not psychic!!!
If you clone an IMPACT:
Check you have the correct responsible person!!
Check the dates are correct
Check the location is correct
Check the description is correct (not just the title)
Basically, CHECK EVERYTHING!!!!
If you have already completed your IMPACT them please check that the dates in IMPACT match that of your planning and are also correct in the master schedule planning.
If they are not then please contact me so that we can rectify the problem.
WHEN YOU HAVE COMPLETED YOU WORKS DO NOT FORGET TO CLOSE YOUR IMPACT!!!!!!!
EN-ACE D. Mcfarlane

20. Don’t forget to add Vacuum to your IMPACT if you need them.
Supervisor: Chiara Pasquino
e-group: te-vsc-ivm-LS1
40-30: Alain Grimaud
40-30: Frederic Vial
40-30: Lindsay Morgan Fabre
40-30: Olivier Pangolin
EN-ACE D. Mcfarlane

21. PLANNING
EN-ACE D. Mcfarlane

22. SRRs and ECRs for the SPS
SPS planning and coordination meeting
for EYETS 2016/2017
SRRs and ECRs for the SPS
Sonia Bartolomé Jiménez EN-ACE-CL – 8th February 2017

23. SRRs and ECRs: reminder
All changes to the machine that will impact the beam shall be documented by SRRs/ECRs:
SRR: Space Reservation Request (“light ECR”)
ECR: Engineering Change Request
Templates available on:
To be sent to the SPS configuration manager: or
Sonia Bartolomé Jiménez EN-ACE-CL – 8th February 2017

24. SPS ECRs for EYETS 2016/2017: status
LIU-SPS project
EDMS Number
Title
Doc type
EDMS Status
Authors
SPS-BCTW-EC-0001
SRR: New Fast BCT for SPS LSS5 (EYETS )
SRR
Accepted (ECR)
Lars Soby (BE/BI)
SPS-V-EC-0005
Modification of the SPS sectorization in long vacuum sectors (arcs)
ECR
Chiara Pasquino (TE/VSC)
SPS-VF-EC-0001
SPS flange impedance reduction in EYETS
Jaime Perez Espinos (TE/VSC)
SPS-BCTW-EC-0002
BCTW for LSS5 of the SPS ring (EYETS )
SPS-VC-EC-0001
SPS amorphous carbon coating in EYETS
Mattias Van Gompel (TE/VSC)
SPS-JHCAA-EC-0001
Construction of concrete support structure for new LIU beam dump in SPS ECX5
Approval Accepted
Richard Morton (SMB/SE)
SPS-BLMD-EC-0001
Installation of a Beam Loss Diamond Detector in SPS LSS1 during EYETS
Lars Jensen (BE/BI)
No Change
SPS-JHCAA-EC-0001 and SPS-BLMD-EC-0001 approved at the 192nd IEFC meeting. Released version 1.0 being prepared.
Sonia Bartolomé Jiménez EN-ACE-CL – 8th February 2017

25. Sonia Bartolomé Jiménez EN-ACE-CL – 8th February 2017
SPS ECRs for EYETS 2016/2017: status
Non LIU-SPS project
EDMS Number
Title
Doc type
EDMS Status
Authors
SPS-LJ-EC-0004
Installation of a crab-cavity cryomodule and related infrastructure in LSS6
SRR
Accepted (ECR)
Giovanna Vandoni (BE/RF)
ACC-RFB-EC-0001
New Table Format for Function Generator/Controllers (FGC)
ECR
Quentin King (TE/EPC)
SPS-BSHV-EC-0002
Removal of the scraper BSHV from LSS5 of the SPS
Edouard Grenier-Boley (EN/STI)
SPS-LJ-EC-0006
HL-LHC Crab-cavity infrastructure in SPS: tunnel areas (EYETS )
SPS-TIDVG-EC-0001
Modifications to the TIDVG during 2016
Paula Rios Rodriguez (EN/STI)
SPS-HJP-EC-0002
Installation of a protective barrier for SPS sectors 430 and 431 ground supports
Roberto Salemme (TE/VSC)
SPS-Y-EC-0001
Radiation monitor interlocks at the SPS
Markus Widorski (HSE/RP)
SPS-BLM-EC-0001
Pilot installation of Beam Loss Monitors along the COLDEX experiment
SPS-B-EC-0004
Removal of obsolete BI equipment in LSS4 of the SPS
Approval Accepted
Enrico Bravin (BE/BI)
SPS-QRWPU-EC-0001
Installation of two Helium 2K Pumping Units in LSS6 SPS (BA6)
Under Approval
Giovanna Vandoni (BE/RF)
No Change
New ECR (SPS-QRWPU-EC-0001) Under Approval describing the installation of two helium 2K pumping units and other equipment in BA6. Approval deadline:
Sonia Bartolomé Jiménez EN-ACE-CL – 8th February 2017

26. External Visitors
If you have any external personnel needing to access the SPS for visits before starting works then you need to read the following document:
"Etapes à suivre pour organiser des visites professionnelles dans les installations faisceaux" by CHRISTELLE GAIGNANT
Link:
EN-ACE D. Mcfarlane

27. Access rights and safety equipment
EVERYONE who enters the SPS MUST have the following:
Completed the correct courses. (sir.cern.ch)
CERN Safety Introduction.
Electrical Safety Awareness. (19 choices)
Self Rescue Mask Training. (4 choices)
CERN – Beam Facilities.
SPS – Machine.
The correct access authorisation (via EDH). CHECK YOUR ACCESS RIGHTS HAVE NOT EXPIRED!!!!
Zone Code “SPS” for access into the SPS
Zone Code “NA_TARG” for access into BA80
Zone Code “TAG41 - AWAKE (ex-CNGS) (TAG41)” for access into the old CNGS areas
Zone Code “SPS-KN-000” for “Autorisation conduite RTL”
Zone Code “SPS-KN-001” for “SPS Shutdown Padlock” (only used during Long Shutdowns)
Safety shoes.
Biocell.
Electronic dosimetre.
Passive dosimetre. (All contractors must have an additional company passive dosimetre!!)
Helmet plus Light.
A valid approved IMPACT. (with their name included on this IMPACT)
They must know the number of this IMPACT.
Please note that personnel are not allowed to work in the tunnel alone!!
EN-ACE D. Mcfarlane

28. Important Contacts Useful Contact Numbers SPS Coordination Team
David MCFARLANE
Franck BAIS –
Aurelio Berjillos BARRANCO
Control Room
SPS CCC – (70475 to access TAG41)
TI CCC – 72201
CSA RP
Christophe Tromel –
Angelito Herve –
Nadine Conan (BA1) –
Kurt Weiss (BA7)
EROS Engineering Referent for Operational Safety
Emmanuel Paulat –
John Etheridge
EN-ACE D. Mcfarlane

29. Round Table (1) Group Contact Persons Comments EN/EL EN/CV EN/STI
Guillaume Gros
Denis Ribiollet
Jeremy Blanc
EN/CV
Bill Bannister (Water)
Vivien Koutcheroff (Ventilation)
EN/STI
Jerome Lendaro
Simone Montesano
TE/MSC
Jeremie Bauche
Pascal Catherine
TE/EPC
Karsten Kahle (High power)
Gilles Le Godec (Medium power)
TE/VSC
Jose A. Ferreira
Anthony Harrison
Chiara Pasquino
TE/ABT
Francesco Castronuovo (Kickers) Gael Bellotto
Cedric Baud (Septas)
BE/RF
Eric Montesinos
Christophe Renaud
Gino Cipolla
BE/BI
Raymond Veness
Morad Hamani
BE/CO
Magnus Bjork
IT/CS
Maryse Da Costa
EN-ACE D. Mcfarlane

30. Round Table (2) Group Contact Persons Comments BE/ICS HSE/RP EN/ACE
Didier Vaxelaire (Access)
Denis Raffourt (Fire detection)
HSE/RP
Christophe Tromel
Angelito Herve
EN/ACE
Patrick Bestmann (Survey)
Sonia Bartolomé (Integration)
Fred Galleazzi (Intergration)
Emmanuel Paulat (Safety)
EN/HE
Patrick Vallet (Transport)
Nicolas Perez (Lifts)
BE/OP
James Ridewood
Stephane Cettour Cave
SMB/SE
Alejandro Martinez Selles
Crab Cavity
Giovanna Vandoni
EN-ACE D. Mcfarlane

31. A.O.B.
EN-ACE D. Mcfarlane

32. Useful websites Link to SPS planning meetings on INDICO
Link to the SPS planning
Roadmap: Schedule beyond LS1
Next meeting
08/03/2017
EN-ACE D. Mcfarlane

33. EN-ACE D. Mcfarlane