1. Content of Tender Dossier Instructions to Tenderers

2. Tender Dossier preparation
What kind of input is needed from the beneficiary (if different from the CA)?
TD must include information relevant for the tenderers to know when submitting a bid or enter into a contract agreement
When assistance involved within the tender preparation Declaration of Objectivity and Confidentiality were signed

3. TD - Main Components
Instructions to Tenderers – basic information for Tenderers, concerning procurement process
Draft Contract and Annexes:
Special Conditions of Contract
General Conditions of Contract
Technical Specifications
Financial Offer – model to be tailored for the specific project
Performance Guarantee – model
Pre-financing guarantee – model
Further Information:
Glossary of Terms
Administrative Compliance Grid
Technical Evaluation Grid
Tender Form

4. TD – Instructions to Tenderers
Should be coherent with the data of the Procurement Notice!
Provides details on:
Supplies to be provided
Tendering timetable and proceedings
Expected content of Tenders
Clarifications, site visit, date and place for offers submission
Evaluation proceedings
Contract signature

5. Main Changes in the PRAG – Instructions to Tenderers
Place
Description of the modification
Reason
No. 3.1
Reference made to the (new) “Untying Regulation” regarding rules of eligibility
Eligibility rules generally governed in the “Untying Regulation”.
No. 4.1
Reference made to the (new) “Untying Regulation” regarding origin of the supplies, determination of origin of goods also according to international agreements – special issue of reciprocity with third countries, mainly United States.
No. 9
Language of procedure and offers is English
Clarification
No. 11 part 3
Reference to the number of existing FIS and LEF is sufficient
Simplification, less administrative burden

6. Main Changes in the PRAG – Instructions to Tenderers
Place
Description of the modification
Reason
No. 11 part 3
Explanation given on what is “duly authorised signature”
Clarification
No. 12
Supplies imported into the country of the Beneficiary instead of Contracting Authority
Adaptation to the external actions
No. 13, 14
Clarification published on the EuropeAid website instead of communicated in writing to all the tenderers
Simplification
No. 19.5
After opening of tenders, the tenderers may be required to provide clarification within a reasonable time limit to be fixed by the evaluation committee instead of 48 hours
More discretion for evaluation committee

7. Main Changes in the PRAG – Instructions to Tenderers
Place
Description of the modification
Reason
No. 21
Notification procedure slightly amended (optional for contracts < EUR), period of validity of documents extended to 1 year before notification instead of 180 days before submission deadline of the tender. If evidence is not required in the case of contracts with a value of less EUR, then no pre-financing or interim payment can be made.
Lower administrative burden for tenderers
No. 21.6
The performance guarantee set at 10% and will be released within 45 days instead of 30 days of the issue of the final acceptance certificate.
Guaranteeing EU funds while making 100% payment.

8. Main Changes in the PRAG – Instructions to Tenderers
Place
Description of the modification
Reason
No. 22
Tender Guarantee valid for 45 days beyond the period of validity of the tender instead of 90 days, tender guarantee provided by non-selected tenderer returned together wit the information letter instead of release up 60 days after signing of the contract Reference also made for European Citizens to lodge a complaint to the European Ombudsman.
No. 25
Reference also made for European Citizens to lodge a complaint to the European Ombudsman
Code of Good Conduct of the European Commission
No. 26
New: Reference to the Data Protection Regulation (EC) No 45/2001 of the European Parliament and the Council of 18 December 2000 (only in centralised procedures)
Adaptation in the light of Commission and EC Public Procurement Rules

9. TD – Draft Contract Standard format indicating: The Parties
Art 1. Subject
Art 2. Origin
Art 3. Price
Art 4. Order of precedence of contract documents
Signatures

10. Main Changes in the PRAG – Special/ General Conditions
Place
Description of the modification
Reason
No. 26
New Payment schedule:
Payment of 60% of the contract price after the signing of the contract against performance guarantee (10%) and pre-financing request,
If a pre-financing is requested and this payment exceeds EUR , the Contractor must provide a financial guarantee for the full amount of the pre-financing payment,
For the 40% balance, the invoice(s) following provisional acceptance of the supplies.
This means that at this moment 100% is paid, after warranty period (final acceptance) the performance guarantee (now 10%) is released.
The pre-financing guarantee, if any, is released 45 days at the latest after the provisional acceptance.
See item 14., earlier payment of the full amount, lower cost for the financial guarantee(s), lower prices can be offered

11. TD – Standard forms
Standard forms ensure that all required information is provided, in a similar format:
Tenderer’s declaration
Tender Guarantee
Financial Identification
Legal entities data