1. Open Access, Research Funders, Research Data, and the REF

2. Open Access
Unrestricted access (and re-use) of research outputs esp publicly funded journal articles and conference papers
Gold (paid for)
Article is immediately freely available
Payment of a fee or ‘Article Processing Charge’ (APC)
Green ('free’)
Deposit (usually accepted final version) in online repository
Usually an embargo period to making this visible
University direction - go Green (‘free’) wherever possible
Scholarly academic journals not non-academic publications, newspapers or magazines.
Note: Default is that metadata goes public once we are notified however we can embargo metadata on papers or conference proceedings until publication if authors request or publisher mandates.

3. REF policy on Open Access
Articles and conference proceedings accepted for publication from 1st April 2016
Limited exceptions
Credit in ‘environmental component’ for making other outputs open access
Low barrier. Apply open deposit rules, and exceptions if necessary to all articles and conference proceedings,. If then decided not to submit to REF they might still help with the environmental component and you should get more publicity for your research.

4. REF Eligibility – Author responsiblity
‘Final peer-reviewed manuscripts must have been
deposited in an institutional or subject repository
on acceptance for publication …
… within 3 months of the date of acceptance’
We must evidence it is in our repository
It may be a closed deposit
2021

5. REF Eligibility – The Library can help
AND
‘made open-access within a specified time period’
REF accepts embargo periods:
12 months for Science, Technology and Medicine
24 months for Arts and Social Sciences
MYTH SPOILER - It is not necessary to pay an open access charge to comply with REF open access requirements.
2021

6. Be aware of these things pre- submission

7. What do researchers need to do?
As soon as a paper is accepted, make sure it is added to Enlighten:
Notify research-
Or follow local procedure
Include the final accepted manuscript
Include award numbers on papers
Don’t agree to pay if don’t have ££
Use University address and affiliation
Yes you can send us a link to the article in Arxiv however YOU MUST state that that is the correct author final version for REF purposes – the final agreed text before publisher mark up and you must be sure that the publisher allows that version on Arxiv. We are happy to download from Arxiv on that basis. We don’t want to risk non-compliance with REF where an author has provided an non-peer reviewed version.

8. Open Access & Research Data Management
Papers to include statement on how underlying research materials (data, samples, models) can be accessed  
Open access to data not necessary if compelling reasons against this

10. As soon as papers are accepted ensure they are added to Enlighten via local procedures or notify Include a copy of the manuscript noting if it is final agreed text or subject to final amendments.
Add funder name/s and funder award references to papers
Add a statement on how to access underlying research materials to paper ( for support
Create a data management plan for new applications and awards
Store final datasets