1. TIARA Executive Office
R. Aleksan
TEO meeting
January 26th, 2016
AGENDA
DC&O: New TIARA Website (outlines and contents)
E&T: Status of EASITrain and ETCO
Databases: Status and maintenance
TEO meeting frequency
How to help enhancing co-innovation with industry: CO-INNOV Workshop
Preparation of Feb. 2 TCC meeting
AOB

2. New TIARA Website (outlines and contents)
URL: eu-tiara.org ??? (was eu-tiara.eu)
We will keep the old one and make cross references
Access: public and restricted area (as the old site)
Logo: Use only the new logo

3. New TIARA Website (outlines and contents)
General Information (public)
About TIARA
Accelerator R&D
Fields requiring Accelerator R&D
TIARA Consortium (public)
Member Institutes
Observers
Official documents (restricted)
MoU
Minutes of meetings
Management (public)
Organigram
Collaboration Council (including representatives)
Executive Office (including membership)
Meeting dates (also to be accessed from main page)
TIARA workshops
Access to TIARA databases (public)
Infrastructure
Education and Training

4. New TIARA Website (outlines and contents)
Communication, Dissemination and Outreach (public)
Press release and article (ex: article on Nucl. Phy. Journal)
Public presentations (ex: Helmholz Asso. Yearly meeting in march)
Accelerating News (needs to be accessed also in main page)
Accelerator for Society (needs to be accessed also in main page)
Links to EC calls
Education & Training ? (public) also link to the portal later
Useful links (public)
Scientific committees
FP projects on Accelerator R&D
Future Accelerator Projects
Contact us (public)

5. E&T: Status of EASITrain and ETCO
ITN-ETN: EASITrain (12 beneficiaries, 15 (3y) trainees)
Was submitted in due time (presentation by M. Benedikt at next TCC)

6. E&T: Status of EASITrain and ETCO
ETCO: Embedded in ARIES (“EuCARD3”)
Will be submitted in March (presentation by M. Vretenar at next TCC)
TIARA has mandated P. Burrows to investigate how to implement the recommendations.
A way to fund this is to integrate the activities in a network in ARIES (« EuCARD3 »)
Comments from Phil on details?

7. Databases: Status and maintenance
Tried to use the one on education and training
Faced some difficulties operating filters
Who should be contacted (should to be indicated on web page)
One of us should try infrastructure database
To verify its operation
Contact is P. McIntosh (should to be indicated on web page)

8. TEO Meetings
How often: At least before each TCC meetings ? More if required according to issues
Where : Would Vidyo Meetings be satisfactory? Face to face if required
Face to face if required
Where : as most appropriate and CERN by default

9. How to help enhancing co-innovation with industry
Dedicated WP in ARIES (“EuCARD3”) : 1250 k€ EC request
Proof of Concept innovation fund - Relations with Industry - HTS magnet technologies – RAMS Modeling and Simulation- Timing system in a box
Includes reserved budget for 1 or 2 more topics later
Will be submitted in March (presentation by M. Vretenar at next TCC)
Co-Innovation Workshop ?
Should we foresee the organization of a workshop with industry on the theme
« How to enhance co-innovation with industry »
Presents actions in ARIES
Present examples from other communities
Discuss type of actions to be carried out
Discuss the establishment of a “academy-industry club”
… other discussions and round tables
In yes,
when?
Where?

10. Preparation of Feb. 2 TCC meeting
10:00 Welcome (J. Perez)
10:05 Approval of agenda (All)
10:10 Approval of the minutes of the 2nd meeting on November 17th, 2015 (All)
10:15 General information (R. Aleksan)
10:30 Status on-going projects (EuCARD2, EuroCirCol, EuPRAXIA)
11:10 IA: Status of post EuCARD2 project
14:00 INNOV-2: Technology Infrastructure for Innovation
15:00 Education & Training
15:30 HiLumi achievements and next steps (L. Rossi, 30mn)
16:00 DS: Brainstorming on next DS call
Discussion on possible topics (All, 20mn)
TIARA Statement (All, 10mn)
16:20 Communication, Dissemination and Outreach activities
Articles, website, database… 
16:40 AOB 
17:00 Adjourn

11. Participant Short name
TIARA financial Status
Participant Number
Participant Short name
Date Invoice
N° Invoice
Montant Facture
Fond reçu
Date Réception 1
CEA
internal
5000
5 000 2
CERN
21/07/2015
 08/10/2015 3
CNRS
14/09/2015
10/10/2015  4
CIEMAT
23/07/2015
20/12/2015  5
DESY
21/08/2015 6
GSI 7
INFN
15/09/2015 8
PSI
03/09/2015
18/09/2015 9
STFC
17/09/2015 10 UU
28/07/2015
31/08/2015 11
IPJ-PAN
02/09/2015
55 000
TIARA-PP

12. TIARA in-kind contribution Status
cost personnel
FTE
person-month
unit cost (k€)
cost (k€)
Contributor
Name
secretary
0,1
1,2
3,5
4,2
CERN
E. Delucinge
scientific assistant
0,3
3,6 5 18
CEA
A. Chancé +
TIARA webmaster 6
INFN
G. Volpini
Database management
STFC
P. McIntosh+?
DC&O officer
0,2
2,4 12
CERN+INFN
TBD+G. Volpini
financial officer
N. Judas
edu.&train. (e-learning + portal)
1,5 90 2 10
CNRS
CIEMAT
GSI
PSI 4 20
P. Burrows UU
IFJ-PAN

13. Forthcoming calls and projects
INFRA: WP
IRI PP
data DS
We need to initiate discussion on possible topics
Should we encourage ESSnuSB resubmission?
Is there other emerging topics?