1. Lisa Williams WfIS Programme Manager 2 December 2010
Workforce Information Systems (WfIS) Pogramme
Lisa Williams WfIS Programme Manager 2 December 2010

2. Establishment Control
Workforce Information Systems (WfIS) Project The story so far……..
E-Expenses
At-Learning
OLM
E-KSF
Hierarchies
Inconsistent
Data Standards
Establishment Control
e-Forms
E-Rostering
CRB
Occupational Health
3rd Party
Interfacing

3. National Operational Board
National User Group
WfIS ROLES:
Helen Thomas
Dena Jones
Lisa Williams
Joe O’Brien:
Understanding local ESR usage – Scoping Exercise & Site Visits
R12 Impact – Preparation & Readiness
Assessment of how each organisation aligns to McKesson’s best practice
Common Incident Management – Remedy Access
Reporting – Discoverer, Data Warehouse, i-View
HOWIS – WfIS Site…

4. Project Initiation – 1 2 3 4 5 6 2. Baseline Assessment –
ESR scoping document developed & analysed
4. Project milestones Defined 1 2
6. Implementation of National & Local Programme of Work
Communication
Roll out
Review Progress 3 4 5
3. Projects Defined
Data Standards
Electronic Workforce solutions
Workforce Development & Education 6
Baseline Assessment:
Scoping Exercise ESR & other WF Systems useage
Survey of OLM
Final overview being completed
5. Project Plans Approved

5. E-Workforce Solutions Workforce Development
About the WfIS Projects
E-Workforce Solutions
Web Expenses
E-Rostering
Electronic forms
ESS & MSS
NHS Jobs replacement system
Establishment Control
OH Module
CRB Central Input & E-CRB
Shared Services
Define ESR data priorities
Develop and implement data quality standards
Develop and implement minimum data sets
Develop common operating standard
Data Standards
OLM ‘Expansion pack’
E-Learning
Statutory mandatory compliance
Competence visibility
KSF & e-KSF
Standardisation of coding conventions
Talent management
Workforce Development
Data Standards:
Mandating data sets and definitions
Develop and implement common operating framework for Workforce Information
Working with IC and colleagues in England
Data preparations for Interfacing e.g. NMC
E-Workforce:
Providing cost effective and enhanced service delivery through electronic workforce systems
EG: O/H Interface – e-expenses
Sharing best practice
Workforce Development:
4 work streams identified
OLM
Statutory & Mandatory Minimum Standards (links with DSG)
E-Learning
KSF
Interdependencies between workstreams (including shared services work)

6. So What … are our Data priorities?
Phase I:
Contract Types
Pay Bill
Census
Data Quality Reports
NMC Interface
MDS
2011 and beyond:
All Wales Common Operating Framework
Data Validation Tool
Contract Types:
Bank; Fixed Term; Locums; Honorary – e.g. all Occupation Codes for Locums must be prefixed with ‘1’
Need to agree definitions across Wales what is classed as a Locum e.g 3month or less contract – over 3 months = Fixed Term
Includes no record exceeding 1 WTE
Pay Bill:
Consistent recording of non-basic pay elements
Allign current differentials between finance capture and calculation of FTE and that of WF
Census
Non-categorised records – 96 records repeatedly 2008 and 2009
Capture of Locum Staff – census excludes locum covering maternity and sickness to avoid double counting – NB no local knowledge in # extracted
Validation all records noted as Medic
DATA VALIDATION STRINGS:
Job Role
Occ Code
Area of Work
Use of Location
Paygrade
Payscale
OLM
Sickness Reason
LONG TERM:
Start with MSC – Modernising Scientific Careers – September 2011

7. | http://howis.wales.nhs.uk/nhswalesesr