1. Updates and New Expectations
Policy & Procedures
Updates and New Expectations

2. Attendance Definitions
Full Day Absence: Student misses > 50% of the periods
Valid Excuses for absences & tardiness: Illness; health condition, medical appointment, family emergency, religious/cultural purpose, court/judicial proceeding, and school visitation
Excused Absence: parent must write a note or our attendance office with one of the valid excuses.
Unexcused Absence: Parent does not excuse an absence within 30 days (note or ) or excuse statement does not cite a valid excuse

3. Attendance Law 101 BECCA and Board Policy 3122P
In we filed and stayed 30 petitions to the court.
Unexcused absence: parents are informed daily of absences via Blackboard Connect
Three unexcused absences: a letter is generated inviting the parent to a monthly conference to discuss attendance. WARNS is administered, interventions start (e.g., adjust assignment, remedial instruction, mentorship, requiring attendance at an alternative school)
7 unexcused absences in a month or 10 in a year: decision is made on whether to file and stay a petition with the court (BECCA petition), continue interventions
If attendance doesn’t improve in 30 days: invite student to a community truancy board (this is another intervention)
If attendance doesn’t improve in 30 days: lift stay with the court and set an appearance date before the court

4. Attendance 2016-2017 JHS Attendance Data
Number of Students = 2,197
Number of Unexcused Absences = 10,012
Number of Students with Unexcused Absences = 1,226
Number of Students with 5 or more Unexcused Absences = 211
Number of Students with 10 or more Unexcused Absences = 268
479 JHS Students had 5 or more Unexcused Absences

5. Discipline for Truancy 2016-2017 Discipline Data
Students were disciplined for truancy 227 times last year.

6. Attendance New Expectation
Students should not be let out of class during the first and last 10 minutes of the class period.
Reasons:
We want everyone in the room for the launch of the lesson and the communication of the learning target.
We want everyone in the room for the closure of the lesson.
This will also help us clear the halls at the end of passing periods.

7. Attendance Reporting New Expectation:
Attendance should be taken & reported by the end of each class period.
Reporting changes:
Less than 5 minutes late should be marked TU (tardy, unexcused)
Students who are 5 or more minutes late or leave 5 or more minutes early should be marked AUL (absent, unexcused, late).
Students absent the whole period should be marked AU (absent, unexcused).
Mark the time a late arriving student arrives in the Comment section.

8. Attendance Referral Procedure
Chronic tardiness or excessive unexcused absences?
Follow the discipline procedure for minor infractions. Make sure you initiate this procedure before attendance becomes a big problem.
Initiate a referral to Kristina Monten if early intervention steps are ineffective. The electronic referral form can be found in the Scoop.

9. Cellphones New Policy Board Policy 3246:
“The use of PEDs to benefit student learning is encouraged…. Students using PEDs in a manner that disrupts or negatively impacts the educational environment will be subject to progressive discipline.”
New Procedure:
New Display: Laminated graphic displayed on whiteboard (green v. red)
Confiscate Phone: Teacher has the option to confiscate a student’s phone for the remainder of the class period if red placard is displayed and the phone is being used
Referral: Teacher can write a referral for a pattern of disruptive or off-task behavior with the phone (follow minor infractions steps)

10. Cellphones Search & Seizure
Board Policy 3231:
“All students shall be free from unreasonable searches of their persons, clothing, and other personal property. However, a student and a student’s possessions are subject to search by the principal, assistant principal, or principal’s designee if reasonable grounds exist to suspect that the search will yield evidence of the student’s violation of the law or school rules governing student conduct.”

11. Cheating/Plagiarism Disciplinary Consequences
Disciplinary consequences when the integrity of the student’s grade is … NOT significantly undermined: significantly undermined:
1st Offense:
Zero on the task OR requiring the student to demonstrate their learning – time & means determined by the teacher
Subsequent Offenses:
Zero on the task and disciplinary consequences up to short-term suspension
1st Offense:
Minimum 1 day suspension & required to demonstrate their learning – time & means determined by the teacher. Grade replaces zero upon demonstration of learning
2nd Offense:
2 to 5 day suspension; grade of zero. Teacher & administrator jointly decide whether student can make up task for a grade
Subsequent Offenses:
Disciplinary consequences from short-term suspension to expulsion. Zero on task with no make up of task and possibility of loss of credit in the class for the semester.

12. Discipline for Cheating/Forgery 2016-2017 Discipline Data
We counseled or disciplined students for 36 episodes of cheating/forgery/plagiarism

13. Cheating/Plagiarism Reducing Incidents
Teaching about plagiarism
Clearly defining what constitutes plagiarism
Expectations about using and citing sources
Secure testing procedures:
Place test materials in a secure location
Consider alternative versions to a test
Cellphones off; in backpacks, and against the wall

14. Chromebook Carts Locating Calendars
Reserve Chromebooks online: Click on the “3 dots” icon at the bottom of Outlook and choose Folders to find the Public Folder. Expand this folder as shown to the right to find the Chromebook calendars. The Chromebooks shown (27, 37, 84, 85, and 86) are for non- math teachers. Math teachers have their own Chromebook carts.

15. Chromebook Carts Reservation Rules & Procedure
Reserve carts for a maximum of 3 consecutive days at a time
Pick up cart from the room that last had the cart
Return cart to designated room at end of day (plug in)
Procedure:
Create a new appointment
Reserve for a specific time slot (no all day sign-ups)
Write last name and room number in subject line

16. Communication Expectations and Best Practices
Maintain a current website (assignments and assessment dates)
Maintain a current gradebook
Periodic mass communication with families about your program (encouraged)
Answer s and voic s within 48 hours
Progress Reporting
Contact parents when behavioral or academic issues first arise
Conference with parents, when necessary
Return parent inquiries within 48 hours

17. Discipline Minor v. Major Infractions
Minor Infractions
Annoying, Disruptive, or Disrespectful
Major Infractions
Abusive, Illegal, or Unsafe
Cellphone policy violation
Aggressive or abusive language
Disrespectful behavior
Danger to self or others/Threats
Disruptive behavior
Extortion/robbery
Minor harassing behavior
Fighting/Assault
Non-compliant behavior
HIB (severe, persistent, pervasive)
Off-task behavior
Illegal substances / vaping
Refusal to work
Theft
Sleeping in class
Vandalism
Tardiness or absences
Weapons

18. Discipline Procedure Minor Infractions Major Infractions
Step 1: Clear classroom expectations: Instruct all students in the expected behavior
Immediate referral to grade level administrator:
Call the main office or security if the situation is unsafe
Step 2: Warn the student
Step 3: Private conference with student
Step 4: Parent contact / conference
Step 5: Behavior contract
Step 6: Lunch duty or after-school detention
Step 7: Referral to grade level administrator

19. Discipline Referral Procedure
Locate electronic referral in Scoop (electronic referral is required)
Describe the offending behavior. Be as specific and detailed as possible
Highlight earlier interventions if the referral is for a persistent minor infraction. You must make contact with the parent.

20. Discipline Likely Consequences to Referral
The goal is to change behavior and ensure safety
Minor Infractions (Progressive Discipline)
Major Infractions (Suspensions)
1. Depends on prior steps (next step in the process if initial steps haven’t been taken)
ISS: Vaping; abusive behavior, HIB, threats to fight
2. After-school detention, try to understand the underlying cause of the behavior, call home
STS (1 - 9 days): Fighting; assault,
HIB (severe)
3. Increase number of after-school detention days, consider other interventions, including a parent conference
LTS: (10 – 90 days): Assault with major injury; illegal substances, weapons
4. Possible ISS or STS
LTS & possible ban from JHS: criminal level threats

21. Distribution of Discipline 2016-2017 Discipline Data
There were 649 discipline incidents last year. Forty-six percent of all incidents involved 9th graders.
Students
(Percent)
Incidents
Suspensions
No Discipline
1,741 (84%)
----
1 Incident
204 (10%)
204 (31%)
64 (41%)
2-4 Incidents
89 (4%)
234 (36%)
54 (34%)
5 or more Incidents
29 (1%)
211(33%)
40 (25%)
TOTALS
2063
649
158

22. Discipline for Vaping 2016-2017 Discipline Data

23. Discipline for Fighting / Threats to Fight 2016-2017 Discipline Data

24. Discipline for Substance Abuse 2016-2017 Discipline Data
First time users of illegal substances were offered 40 days in abeyance for completing drug treatment

25. HIB: Harassment, Intimidation & Bullying Definition (3204P)
HIB is an intentional electronic, written, verbal or physical act that …
Physically harms a student or damages the student’s property; or
Has the effect of substantially interfering with a student’s education; or
Is so severe, persistent, or pervasive that it creates an intimidating or threatening education environment; or
Has the effect of substantially disrupting the orderly operation of the school.

26. HIB Procedure
The complainant, if not unduly intimidated, is encouraged to directly inform any alleged harasser that the behavior is offensive, unwanted, and must stop.
Complaints should be directed to a school staff member or administrator, and, if possible, should be resolved at the staff member level. Parent notification should occur, as appropriate.
If the complaint is not resolved at the staff member level, or if the behavior persists, the staff member should report to the building administrator.

27. Mandatory Reporting
The professional school personnel having reasonable cause to believe a child, adult dependent or developmentally disabled person has suffered abuse or neglect shall…
Complete the Child Abuse Report Form
Notify the principal or his/her designee
Ensure that an oral referral is made to Child Protective Services or the appropriate law enforcement agency within 48 hours

28. Security Staff should wear their district ID at all times
Visitors should wear badges indicating they are visiting
Students should have hall passes when in the hallways between passing periods
Report unknown/unidentified individuals on campus to security
Familiarize yourself with the various evacuation and lockdown procedures

29. Special Education / 504
IEPs and 504 Plans are legal documents. Students must be offered the accommodations listed in the plan.
Consider universal accommodations for all students, such as …
Alternate testing location
Extended time on assignments and tests
Access to lesson notes
Preferential seating
IEP Meetings
Be on-time
Come prepared to share both the strengths/successes and challenges

30. Supervision Staff are expected to supervise during assemblies
Staff should sit in their designated locations (see assignments) during assemblies and supervise neighboring students

31. Staff Handbook Located online under “Staff Tools”
We welcome you suggestions to make the handbook better
Updates to the handbook will be communicated to staff
Always refer to the online Staff Handbook for the latest information.