1. VEHICLE AND TRAVEL SAFETY
Bi-Weekly Safety Meeting
June 28, 2012

2. First, let’s review the company policy…
MSP-228- Vehicle Safety Policy
Driving Requirements
All employees responsible for travel to and from client, vendor or remote site locations for the purpose of work are required to adhere to this policy for driving.
It is the employee’s obligation to comply with all state, regulatory and company safety requirements to qualify to drive in connection with their job duties.

3. PERMISSION Driver’s License
All employees must have and carry a current, valid Drivers License for the state in which they live.
A copy is kept on file with Mangan Safety records.
Upon renewal, the employee must provide a copy of the new license to the Mangan Safety Department to keep the records current.

4. PERMISSION (cont’d) Auto Insurance
Employees must maintain the minimum insurance requirements of the state in which they live. A copy of is kept on file with Mangan Safety records.
Upon renewal, the employee must provide a copy of their updated proof of insurance to the Mangan Safety Department to keep the records current.

5. CAM KIT
Employees are issued a Cam Kit to be kept in their vehicle at all times during working hours.
This kit’s intended purpose is to record, in writing and on film, any events surrounding an auto accident or incident.
In addition, most cell phones are equipped with a camera which can be used as an alternative.

6. ACCIDENT REPORTING
Employees who are involved in an automobile accident while driving for company business must report the incident as soon as possible as per the company’s Accident Investigation Policy.

7. DRUG & ALCOHOL TESTING
Mangan’s policy on drug testing following an auto accident is that a post accident drug and alcohol test will take place if:
The accident occurred on a client’s site
The law requires a test to be performed
There was reasonable suspicion prior to the accident that would initiate a drug and alcohol test

8. CELL PHONE USE
The use of a cell phone (i.e., talking, texting, hands on navigation, browsing, etc.) while driving for company purposes or on company time is prohibited.

9. TRAINING
Training covering the company’s Vehicle Safety Program and Defensive Driving will be provided to employees as follows:
All new hires or employees switching to a job function that requires driving on company business
Annual refresher training (such as today’s bi-weekly meeting)
Post accident as a step in prevention

10. TRAINING (cont’d)
Smith System Driver Training is required for Mangan employees who:
Drive company vehicles
Drive rental vehicles for company business
Drive in company carpools
Drive while performing work for a client who has a defensive driving training requirement in place (i.e., Pipeline clients)

11. TRAVEL SAFETY
Driving in a different state or foreign country may also include different driving customs and unfamiliar signage. 

12. TRAVEL SAFETY (cont’d)
Be sure to research driving laws, types of autos for rent (left or right steering), driving habits of the locals (do they use traffic lanes safely), and the language for traffic directions and cities, streets, and building sites.
Be sure to carry a company insurance certificate for rental vehicles

13. When driving a rental car for company business, you can find a Briefcase Vehicle Accident form and Mangan Auto Liability on Google Sites:
Google Sites
SAFETY-EMERGENCY ACTION
Vehicle Accidents
Mangan Auto Liability
Briefcase Vehicle Accident Kit

14. VEHICLE INSPECTIONS
Visual Inspections – before using a company vehicle, rented vehicle, or your own, perform a visual inspection to verify instruments and equipment are working properly. Things to check:
Tire Pressure
Blinkers and head and tail lights (f you back up to a window you can see if your brake lights work. The same goes for facing a window, you can see if your headlights are working correctly.)
Mirrors (adjusted correctly)
Seat belt (at the correct height and secure)
Brakes (test a few times prior to going a distance from your starting point)
Windshield Wipers (test with cleaning fluid)

15. VEHICLE INSPECTIONS
Complete a Vehicle Inspection Card for your rental, company, or personal vehicles.
Cards can be found around the office with the SMART cards and in the company vehicle gloveboxes.

16. What we’ve come to learn…
Do not pursue a vehicle that is leaving the scene of an accident. You never know who you are dealing with. Get their vehicle license number if possible.Do not engage in road rage.
We had a rental agency file a claim for damage on a vehicle that was originally picked up after hours so the inspection with the agency representative did not take place prior to use. When the vehicle was returned the agency claimed we had damaged the vehicle. After some effort to prove our innocence the claim was dropped. Picking up the rental vehicle at night when it is dark and you are potentially tired can be a distraction to getting this done.
We had an enraged man walk into our office following an employee who had been engaging in a little road rage. Fortunately we were able to avoid the two from going further with their ‘discussion’ and escorted the man from the office.
Don’t drive when you cannot read the road signs and are not familiar with the culture of driving
Inspecting a rental vehicle thoroughly can avoid potential false claims.
We had an employee drive to a client site to do a field walk in Mexico. The employee said after that driving experience they will not drive in that area again. It is suggested that if you drive in an area that is unfamiliar culturally or where the language is different that you hire a driver.

17. What we’ve come to learn…
Report even the slightest mishaps involving company and rental vehicles.
We’ve had two ‘fender benders’ filed with rental cars in the last year. The company will settle these incidents with the insurance company and rental agency. What we need is prompt reporting and a completed Flash Report from the employee involved so we can minimize the impact.
We had an employee cited for driving with an expired insurance certificate in the vehicle.
Check the insurance and registration in company vehicles – make sure it’s current.
Complete the client’s requirements for reporting vehicle accidents.
One of our employees driving their personal vehicle was hit by the arm gate at the client site. They did not have a permit to take pictures so refrained from visual documentation but reported it to the client and the company immediately.

18. Q&A Who’s insurance is first in an accident, mine or my employer’s?
If I am driving to or from work and get in an accident is it work related?
Can I answer a cell phone call while driving and then pull over?
What if I am about to use a company vehicle and notice some dings and dents that were not there before?
No, the company has taken the stance that all cell phone use, even GPS tasks are prohibited. Pull over to return a call or reconfigure your GPS system. Note: When calling an employee on their cell phone leave a voice mail message if you call from one of the office lines. Otherwise they will not know who to call back.
Report these through the vehicle inspection card and/or call your office safety representative. The vehicles are company assets and when they are damaged we need to know. Also, by reporting the observations promptly it will eliminate doubt as to your involvement in causing the damage.
Yes, but only with written consent from your Project Manager
Can I drive a company car for personal reasons?
No, this is considered your normal commute and not a company function. If you deviate from your normal driving route to go to a client site, for instance, the mileage beyond the normal driving route is considered company driving time. This applies to lunch break driving in that it is considered the employees own time.
When driving a company or rental vehicles, the company’s insurance is first. Carry an insurance certificate when you drive rental vehicles and check company vehicles for current coverage. With regards to your personal vehicles your insurance is first and the company’s is second.