1. HB410 ODE released model policy on July 24th
Things we know we have to track and have started on designing/developing
Things we are waiting for answers on
EMIS file layout at next vendor call
(received on the August Vendor call)

2. HB410 New record: Student Truancy and Excessive Absence (FT)
Will be treating each record as an event
Will start reporting in the mid-year Student window

3. HB410
EMIS reportable items

4. HB410
The system must track students who are absent 30 or more consecutive hours without a legitimate excuse
The system must track students who are absent 38 or more hours in one month with or without a legitimate excuse
The system must track students who are absent 42 or more hours in one month without a legitimate excuse
The system must track students who are absent 65 or more hours in one year with or without a legitimate excuse
The system must track students who are absent 72 or more hours in one year without a legitimate excuse

5. HB410
Phase 1 will do the calculations by hours based on time in/time out of the absence record.
Will include the following reports to track students crossing or approaching each of the thresholds:
Absence Thresholds Summary
Consecutive Absence Summary
Monthly Absence Summary
Yearly Absence Summary
Daily Absence Summary
Draft sample reports and notes in the following slides.

6. Absence Threshold Summary
Absence Threshold Summary – lists which students have crossed which thresholds during the year. Consecutive, Yearly, Monthly.

7. Consecutive Absence Summary
Consecutive Absence Summary– lists which students have crossed the threshold for consecutive absences and also which students are approaching it. Crossed thresholds highlighted in red, yellow means they are approaching the threshold.

8. Monthly Absence Summary
Monthly Absence Summary – breakdown of hours by month per student.

9. Yearly Absence Summary
Yearly Absence Summary – break down of hours for the year per student with additional demographic information. The blue links in the student rows for Daily, Consecutive, Monthly and Thresholds will open and run the other reports specified above. Those reports can also be downloaded to a file straight from this report.

10. Daily Absence Summary
Daily Absence Summary – shows each absence and associated hours per student by date.

11. HB410
Phase II will provide a page inside of StudentInformation to keep track of pertinent information once a student has crossed a threshold.
Based on the threshold, provide a place to keep track of the actions that need to be taken based on the bill
Keep track of trigger dates for when the thresholds were crossed
Place to keep track of the members of the team
Area to keep track of parental contacts and attempts made
Way to generate an attendance letter that can be customized by the district
Way to record all EMIS reportable information
Planning on auditing fields so that we can track when items are updated and by who.

12. SI HB410 page drafts
The page will act as a queue of students that have crossed a threshold. This is a draft of the page and is in process and may have additional fields added/changed but this is the general flow.

13. SI HB410 page drafts
*This slide contains the first half of the edit page. When editing a record for a student, the user is taken to a page that allows them to track information for the threshold being crossed. This is where they can track what thresholds have been crossed, actions that need to be taken for the plan, track the team members and also keep track of who/when for parental contacts. They will also be able to generate a letter to send similar to Discipline where the district can create their own template. This is a draft of the page and is in process and may have additional fields added/changed but this is the general flow.

14. SI HB410 page drafts
*This slide contains the second half of the edit page. When editing a record for a student, the user is taken to a page that allows them to track information for the threshold being crossed. This is where they can track what thresholds have been crossed, actions that need to be taken for the plan, track the team members and also keep track of who/when for parental contacts. They will also be able to generate a letter to send similar to Discipline where the district can create their own template. This is a draft of the page and is in process and may have additional fields added/changed but this is the general flow.

15. HB410
List of EMIS reporting changes for HB410 - these events will trigger EMIS data collection and reporting.
When a district notifies a parent when a student has excessive absences;
When a child has been absent without legitimate excuse for 30 or more consecutive hours, 42 or more hours in one school month, or 72 or more hours in one school year;
When a child has been adjudicated an unruly child for being a habitual truant violates the court order regarding that adjudication;
When an absence intervention plan has been implemented for a child.

16. HB410 Intervention tracking: Way to generate a letter to send home.
Way to track parent contact attempts (who and when) and when letters get generated.
Way to track members of the intervention team.
Way to track steps of the process:
Have the parents been contacted and received written notice?
Has the plan been put together?
Has the student responded?
Documentation of all the steps.

17. HB410
Other items:
Way to quickly get other pertinent information while working on the plan (Attendance, Schedule, Discipline, etc.)