1. Is Your Chapter Storing Trash or Treasures?
Presented by Deborah Thomas TSO Archives Chair
and 2015 – 2017 Archives Committee
Clipart used was from Microsoft word and TSO State President’s Logo
Delta Kappa Gamma Society International
Texas State Organization
88th State Convention – Houston
June 21 – 24, 2017

2. WHAT IS CONSIDERED TRASH
WHAT IS CONSIDERED TRASH? - MULTIPLE COPIES OF PAPERWORK (KEEP 3 COPIES) - OUTDATED FORMS AND BOOKLETS OR PAMPHLETS (CHECK DATES) - PHOTOS THAT YOU CANNOT IDENTIFY EVENTS OR PEOPLE

3. What are treasurers? Chapter Histories Chapter Minutes
Chapter Newsletters
Chapter Keepsakes
Chapter Scrapbooks
Chapter Treasurer’s Information
Important Correspondence
Newspaper articles
Photographs with event and people labeled
Other items your chapter wants to keep

4. What do we do with our trash?
Shred
Recycle
Keep if something you might want
Return to Headquarters if unsure it is outdated

5. What do we do with our Treasures?
See the new Chapter Checklist for help
President, Secretary and Treasurer should all have a copy of all minutes, agendas, treasurer’s reports, budget, chapter history to keep at the Chapter level.
Older copies of the above items can be bound and sent to State Archives.

6. Chapter Checklist
Starting this year the President and Executive Board should complete the Chapter Checklist.
Locate all the items on the list and fill in the form.
If something cannot be found then start contacting members, former members and families of any member who has died to try to locate all items on list.

7. Helpful Resources Archives Committee members
State website – look under committees for the Archives committee; and we have several useful items to help you as you complete the checklist and prepare items to go to Archives.
Enlist a member to serve on your Chapter’s Archives committee.

8. Completing Chapter Histories
Ask Archives Committee members for help with completing your chapter histories
See powerpoint by the Archives committee on the website
See handout of website
Call someone in another chapter to see how that chapter has completed their Chapter Histories.

9. Thanks so much for attending our session
Thanks so much for attending our session. If you have any questions, please contact one of us and we will get back to you as soon as possible.

10. Contact your 2015-2017 State Archives Committee
Deborah Thomas, Chairman
Mu Omicron, Area 9
Committee Members:
Cynthia DeVies Jo McGovern
Eta Eta, Area Beta Pi, Area 10
Janice Sutton Linda Somervill
Mu Tau, Area Lambda Pi, Area 10
Juanita Harmon Ann Butcher
Kappa Theta, Area Kappa Psi, Area 9
Ex Officio Member:
Marilyn Gregory
Epsilon Kappa, Area 7