1. Running an IAYRA HS Tournament
Requirements: This sheet identifies all points of contact, locations, and contact details for all required elements of an IAYRA approved HS rugby tournament. Any host of a HS tournament must complete and return this sheet prior to the first kickoff if the tournament results are intended to be used for qualification towards an IAYRA HS State Championship. All information identified below is required. Any exceptions must be approved 24 hours prior to kickoff.
Tournament Checklist:
Do you have the team folders ready (run sheets and schedule)? (circle one)
Yes No
Do you have the referee jerseys? (circle one)
Do you have the video streaming equipment? (circle one)
Do you have lights at your field? (circle one)
Do you have game balls? (circle one)
Field Name:
Field Address:
Field City:
Surface Type: (circle one)
Grass
Turf
Earliest time to access field:
Role
Contact
Cell Phone
Who is in charge of opening the facility?
Who is responsible for the team folders (Run Sheets and Schedule)?
Who is the on-site medical provider?
Who is responsible for coordinating referees?
Who is responsible for collecting admission?
Who is responsible for capturing game video footage (See next page)?
Who is responsible for taking still photos and uploading to IAYRA.org (See next page)?
Who is responsible for securing the facility after the tournament?
Who is responsible for collecting and sending game results to the IAYRA contact, Bill Reed?

2. Running an IAYRA HS Tournament
Requirements: This sheet identifies all required media elements of an IAYRA approved HS rugby tournament. Any host of a HS tournament must complete and return this sheet prior to the first kickoff if the tournament results are intended to be used for qualification towards an IAYRA HS State Championship. Any exceptions must be approved 24 hours prior to kickoff..
*Photo Upload: Photos are required to be uploaded to the IAYRA Zenfolio account, which is automatically shared on IAYRA.org across the league. Please refer to the Tournament Photo Upload Guide for instructions on how to upload the photos.
*Video Streaming: Tournaments are to be streamed to the IAYRA YouTube account. These are automatically shared on IAYRA.org across the league. Please refer to the Tournament Video Streaming Guide for instructions on how to stream the tournaments. Please test this early to ensure that the equipment is working properly.

3. Planning an IAYRA HS Tournament
Guidance: This sheet is intended to help each tournament organizer budget for an IAYRA HS tournament. The recommended values are based on standard market rates. There is no requirement that a volunteer be paid for each specific task.
Requirement: The tournament organizer must pay $1/spectator to the IAYRA to pay for outreach activities. This money must be paid to IAYRA within 5 days following the tournament.
Revenue
Price you are charging
/spectator
Market Value
Adult Access
$5/adult
Student Access
$3/student
Expense
Price you are paying
‘Total’ or ‘/hour’
Market Value
IAYRA HS Development Fee $1
/spectator
Field Rental
$90/hour
Medical Coverage
$40/hour
Referees
$120/hour
Video taping
$30/hour
Still Photography
Estimate your finances…
________ (Number of teams) X $80 ($3/spectator X 20 spectators/team) = _____________ (Total Estimated Earnings)
________ (Number of teams) ÷ 3 = ______________ (Minimum Run Time)
________ (Minimum Run Time) X ____________ (Hourly Costs, Sum Above) = ____________ (Variable Expenses)
________ (Variable Expenses) + ____________ (Fixed Costs, Sum Above) = ____________ (Total Estimated Expenses)
Earnings
Expenses
Tournament Earnings
The total money earned for the tournament organizers is: - =

4. IAYRA HS Tournament Run Sheet
Guidance: This sheet helps the tournament organizer ensure a smooth running tournament. It is recommended that each kickoff is planned to be at least 20 minutes apart. If a team plays back-to-back, a minimum rest time of 15 minutes must be built into the schedule.
Kickoff
Team 1
Team 2
Referee 1
Referee 2
Field #?