1. PowerTeacher Training For Classroom Teachers who Take Attendance and/or Give Grades!
July Training - 
Teachers will be on the test
They will see data that is not their REAL data. - they will use dummy account NOT their real log in
The LIVE address is 
DO NOT GIVE THE LIVE ADDRESS UNTIL AMIE GIVES THE OKAY.

2. Test Server Login - For Training Only!
It is best to use Firefox or Safari
Test Server Address: This is a dummy account login information to be provided on training day for use during training only.
Amie Wilson will provide dummy account login information for teachers being trained

3. Logging into PowerTeacher- For Actual Use of Gradebook
User Name: Your MUNIS Number
Password: FL****
(firstlastinital and last 4 of your SSN)
Never SHARE your User Name or PASSWORD with ANYONE.
DO NOT change your password.
This is a web based program.  
NO Software Needed
NO Isolated Computer Needed
Please note that Internet Explorer works inconsistently with this program.
One place to find your MUNIS ID is on your pay stub, top right. It is your Emp. No.
The LIVE address is 

4. Taking Attendance
An attendance indicator (chair) icon appears next to each class. The color of the dot indicates whether or not you've taken attendance for that class.
1. Click the chair icon next to the class for
which you want to take attendance.
2. Choose the appropriate attendance code from the Current attendance code popup menu.  A=Absent or T=Tardy
3. Click the cell next to each student who is absent or tardy to insert the code you chose from the pop-up menu.
4. Click Submit.
Instructor Notes -
The default is PRESENT.
You will only click on students absent or tardy to make changes.
Don't forget to click submit.
Elementary Takes Attendance once a day.
Middle - Most Take Attendance  once a day, if a teacher is at a middle school that takes period attendance...
***Amie will try to fix this issue.
High - Each Period.
*DISTRICT POLICY- Attendance in first ten minutes of class.
Any time a child comes in after school starts with a tardy pass...the office will handle putting in the tardy.

5. Submitting Lunch Count
( Elementary )
1. Click the utensil icon next to the class for which you want to submit a lunch count.
2. Enter the lunch counts in the fields.
3. Click Submit.
Instructor Notes- 
Point out that not all elementary schools still take lunch count. 
This is only to be used by teachers from the schools who do take lunch count.
For schools who use the lunch count, an office staff member will print and deliver the information to the cafeteria staff.

6. Accessing Student Information
1. Click the backpack icon next to the class you want to view.
2. Click the student’s name.
3. Choose a student page to access from the Select Screens pop-up menu. 
4. Have a look at the Select Screens you may choose.
Insert description slide.
Insert a slide telling instructors we will NOT start out using the discipline feature shown as "Submit Log Entry".

7. Printing School Reports or Report Tab
Your school creates the reports available to you in PowerTeacher.
1. Click the printer icon next to the class for which you want to print a report.
2. Choose the report from the Which report would you like to print pop-up menu.
3. Choose the watermark text (optional).
4. Choose when you want PowerSchool to
prepare your report.
5. Click Submit.
The available reports may change or evolve as the year goes on. These are only reports for their own classes.
Checking with Dot
****Come back to this page.

8. Accessing PowerTeacher Help
To access the PowerTeacher Online Help, click the Help icon, which looks like a question mark.
For Amie-
Are there contact people for certain problems? 
Can we give those names and /numbers to the teachers at this time?

9. Daily Bulletin You cannot create entries for the daily bulletin.
You can read the notices and send a message to the person in charge of maintaining the bulletin.
How to View the Daily Bulletin
On the PowerTeacher main menu, click Daily Bulletin. The Daily Bulletin page displays today's announcements and links to previous bulletins.
Click the date links at the bottom of the page to view that day's bulletin.
Click the address at the bottom of the page to send a message to the person who issues the announcements. Depending on your default application, an form appears.
Complete the message.
Click Send.
Instructor Notes -
The daily bulletin contains newsletter style announcements and information.
The office staff or administrators will prepare the school wide bulletins.
****When typing up an for submission to the bulletin be sure to add the date range you want it to display.

10. Staff Directory and Meals Tab
We will NOT use these functions at this time. 
Continue to contact people from your building using the CMCSS system.  

11. Personalize Change Password Feature - DO NOT CHANGE PASSWORD
Default Student Screen Feature - A teacher can choose which student screen appears first when the BACKPACK icon is clicked. Other screens can then be selected from the Select Screens dropdown menu at the top right.
Display Section Number - Choose Yes/No to show or hide section numbers on the Teacher's Homepage. 
***There is really NO NEED TO MAKE CHANGES IN THE PERSONALIZE SECTION
It will function as is.

12. School/Term Selectors
The DEFAULT school is the school to which a teacher is assigned. You will need not to change this.
The terms will change automatically as the year progresses. You should glance at the term selector each time changes are made to ensure the correct term is displayed.

13. PowerTeacher GradeBook
Teacher Training

14. Quick Entry Tips
Select Quick Entry Tips on the PowerTeacher gradebook just above the Launch Gradebook button for keyboard shortcuts. 
Instructor Notes -
After you click Gradebook in the Menu, the Quick Entry Tips link is located  just above the Launch button.
Show this feature.  
Do not use it for training.  Just let them know it is there if they need it.
They never have to memorize the shortcuts because they can see them everytime they launch the gradebook if they use this feature.

15. Opening GradeBook Click the LAUNCH GRADEBOOK button.
PCs must have Java 1.5 loaded
Click the LAUNCH GRADEBOOK button.
*You may get one or more dialog boxes… Click OK or Trust. (If you click the option to Always Trust it will stop some of the windows from appearing)
You should then see your Class Grade Book.
        
Instructor Notes-
High School and Middle School will see separate classes.
Elementary will see separate classes for each subject.

16. Setting Up the GradeBook 1
*PowerTeacher Gradebook is configured for immediate use. 
The next several slides cover what you will need to set up once…at the start of each year.
*You will configure the gradebook following district and school policies with your Point of Contact during the first days in your school.
*The default settings for the gradebook establish the final grade setup as being total points and establishes four types of assignment categories:homework, quiz, test, and project.

17. Creating Categories
On the gradebook menu bar, choose Tools > Categories.
Click the Plus (+) button in the lower left corner of the window. Enter your information.
Click Close. (Categories will be saved)
Instructor Notes -
The default categories that are preset are - 
Homework
Project
Quiz
Test
Teachers may want to add classwork, etc.
    

18. Creating Categories Teachers CAN set - Category Name Abbreviation
Color
Points Possible
Score Type
Include in Final Grade***
 ***Important**** If this box is not checked, it will 
  not count. 
Descriptions- Category descriptions can be viewed by administrators and parents.
Instructor Notes -
The default categories that are preset are - 
Homework
Project
Quiz
Test
Teachers may want to add classwork, etc.
NOTE-
These categories will be available to all classes or sections.
If a teacher has multiple courses that require different categories, all of them must be created here.  Then only choose the ones needed in each class.
Unused categories have no impact on student scores or grades.
    

19. Setting Up Final Grade Weighting
THIS WILL BE DETERMINED BY DISTRICT OR SCHOOL POLICY.
You must first determine how final term grades will be calculated. 
Grade Calculation Settings will be provided for you by your point of contact during gradebook setup. 
Option 1 - Total Points - total points accumulated divided by total points possible
Option 2 - Term Weights - multiply total points by the value of each term
Option 3 - Category Weights - multiply total points by value of each category
CHECK WITH AMIE FOR POLICY INFO.
Dot will give us the formula for highschool and some middle schools. 
Instructor Notes - 
Info and examples are available on p 16 of the PowerTeacher manual.
It is important to communicate to parents and students how grades are calculated.
Because, we are now  webbased and parents have 24/7 access to their student's grades, many principal's are setting school weighting policies. 

20. Final Grade Setup This can be set by clicking on the Grade Setup Tab.
This setup determines how final grades are calculated. 
**The final grade is calculated continuously so you always know a students current final grade.
1. Choose the desired reporting term in the upper pane.
2. Choose the desired calculation method in the lower pane.
3. ****You can also decide here if any low scores are dropped.
Instructor Notes-
We are still waiting to see if district policy will be set for this feature.  

21. Setting Up Student Groups 1
The DEFAULT group is the ENTIRE CLASS.
A SET – is a Collection of Groups.  You must create a SET before you can make GROUPS. 
-SET might be Reading or Math, etc.
A GROUP - a small collection of students
-like Reading Group 1, etc.

22. Creating a Set and Groups
Click the STUDENTS tab.
Click the PLUS button (+) in the lower left hand corner.
It will automatically create Untitled Set 1 and Untitled Group 1.
Double Click on Untitled Set 1 and enter a name for the set, such as Reading. Press the ENTER key.
Double Click on Untitled Group 1 and enter a name for the Group, such as Early Readers. Press the ENTER key.
If you need to add more Groups under a Set click the PLUS (+) and choose Add Group
Repeat steps 2-5 until all Sets and Groups are complete.

23. Adding Students to a Group
Click the STUDENTS tab and Click on a student's name.
Drag the name of the student to the appropriate group.
You can add student to all of the groups.
****You CANNOT add a student to more than one GROUP in the same SET!
DELETING STUDENTS FROM A GROUP
1. Click a student's name in the group list. 
2. Click the minus (-) button at the bottom left.
MOVING STUDENTS BETWEEN GROUPS WITHIN A SET
1. Click the arrow to the left of the group name to open
2. Click the name of the student you want to move and drag it to the folder for one of the other groups in the set.

24. Setting PT GradeBook Preferences to set how grades are calculated and stored.
Click the POWERTEACHER GRADEBOOK menu (MAC) or the TOOLS menu (PC) at the top and select PREFERENCES.
Choose options to meet school or district policy.
Choose:
Rounded - EX would be rounded to 90%
Decimal Places - Select how many decimal places

25. Viewing Gradescales
****The gradescale is determined by the district and will be loaded in the GradeBook for you.
To View the Gradescale:
Click the Tools menu, and click Gradescales
The DEFAULT gradescale will be viewable 

26. Editing and Viewing Class Info
1. Choose a class from the Classes Pane (Top Left)
2. Click the CLASS INFO TAB
3. You can add a description of the class.
 Type in the description box.
Add a web link if needed.
****Remember that descriptions can be viewed by the administrators, students, and parents.  This can be very useful, but BE CAREFUL!

27. Adding Assignments
Most of the GradeBook items covered prior to this are one-time set-ups!
The following slides cover the daily adding of assignments and grades, and more.

28. District Grade Publishing Policy
1.  All graded assignments MUST be published! 2. By Midnight every Monday, all assignments from the previous week MUST be published! Best Practice:     Timely Feedback      Stay current in grading, recording, and publishing assignments *Parents will be told to check on Tuesday mornings for previous week's grades in order to provide guidance and intervention for their children.
Say to teachers.... we understand that one or two items will not be graded by Monday at Midnight Parents will be told to check on Tuesday mornings for previous week's grades in order to provide guidance and intervention for their children.

29. Adding Assignments Add Assignments-
1. Select a class, then click the Assignments or Scoresheet tab.
2. Click the Plus (+) button. Enter
information.
3. Click Save.
4. Click the Publish Tab
5. Click Drop Down to set date to be published
Immediately is the default
NEVER is not an option.
When scores are put in for assignments - publish THEN Assignments for the previous  week MUST be in by Monday at midnight - parents will be advised to look for them on Tuesday mornings

30. Deleting an Assignment
Highlight the assignment by clicking on its heading.
Click the Minus (-) button next to the assignment header area.
You will get an "Are You Sure?" dialog box. Click delete.
*A deleted assignment CANNOT be retrieved!!!!!

31. Adding Grades to Assignments
Click on the class or group
Click on the Scoresheet Tab
Choose the Reporting Term and Category
Click on the Assignment
Add scores for students
Click Save
****Once you save, the current Final Grade will update.
COPY ASSIGNMENTS, DELETE ASSIGNMENTS, FILL SCORES, AND/OR CLEAR SCORES -
Click on the Assignment title at the top of the column
Right click or Control Click
Select desired action

32. Filter A Scoresheet 1. Select a class, then click the Scoresheet tab.
2. Choose one or more of the following filters:
·         Filter By Reporting Term
·         Filter By Category
·         Filter By Students
Click Tools, Select Score Inspector
1. Select a class from the Classes pane, then click the Scoresheet tab.
2. From any assignment field (or Final Grade field) within the Scoresheet, press
COMMAND+click (Mac) or right-click
(Windows) and select Score Inspector.

33. Open the Score Inspector
1. Select a class, then click the Scoresheet tab.
2. Choose one or more of the following filters:
·         Filter By Reporting Term
·         Filter By Category
·         Filter By Students
Open the Score Inspector
1. Select a class from the Classes pane, then click the Scoresheet tab.
2. From any assignment field (or Final Grade field) within the Scoresheet, press
COMMAND+click (Mac) or right-click
(Windows) and select Score Inspector.

34. Mark Assignments
1. Select a class, then click the Scoresheet tab. Or, open the Score Inspector.
2. Click in the assignment column of the
student for whom you want to enter an
assignment status:
·         On the Scoresheet window, press COMMAND+click (Mac) or right-click (Windows) and select Collected, Late, Exempt, or Missing. Click Save.
·         On the Score Inspector window, select Collected, Late, Exempt, or Missing checkbox. Click Close to save.

35. Add a Final Grade Comment
1. Open the Score Inspector and select the
final grade of the student you want to
update.
2. Manually enter final grade comments in the Comment field and/or click Comment
Bank to select one or more predefined
comments. Use the Previous and Next
arrows to repeat for each student, if
applicable.
3. Click Close to save.

36. Manually Override Final Grades
1. Select a class from the Classes pane, then click the Scoresheet tab.
2. Choose a term from the Filter By
Reporting Term pop-up menu.
3. Open the Score Inspector and select the
final grade of the student you want to
update. The final grade field appears
highlighted.
4. Select the Manual Override checkbox.
Enter the new grade in the appropriate
field, and enter any comments in the
Comment field, if applicable. Use the
Previous and Next arrows to repeat for
each student, if applicable
5. Click Close to save.

37. Reports Available The following reports are available on the
gradebook Reports tab:
Attendance Grid
Category Total
Final Grade
Comment Verification
Individual Student Report
Missing Assignment
Scoresheet
Student
Multi-Section
Student Roster.

38. Gradebook Help
To access the PowerTeacher gradebook Online Help,
click
Help > Contents
on the menu bar.

39. LOGOUT by clicking on the logout button at the top of the screen.
Teachers should make it a habit to logout after entering or viewing data. *****If a teacher does not logout, private student information may be available to anyone with access to the computer.