2. Objectives At the end of this session, students will be able to:
Explain the procedure to create, save, and close a presentation
Describe the method to open and view a presentation
Explain the procedure to work with slides
Describe the methods to format slide layout and content
Getting Started with Microsoft PowerPoint 2010 / Session 13

3. Introducing Microsoft PowerPoint 2010
Microsoft PowerPoint 2010 allows users to create and share presentations for business, education, and informal purposes
A presentation comprises slides that contain:
Text
Images
Audio
Video clips
Animated transitions
Charts
Tables
Getting Started with Microsoft PowerPoint 2010 / Session 13

4. Starting Microsoft PowerPoint 2010
Click Start > All Programs > Microsoft Office > Microsoft PowerPoint 2010
Starting PowerPoint 2010
Getting Started with Microsoft PowerPoint 2010 / Session 13

5. Understanding the Interface
The table describes the elements of Microsoft PowerPoint 2010 Interface
The figure displays the interface of Microsoft PowerPoint 2010
Element
Description
Quick Access Toolbar
Provides single-click buttons for accessing the most frequently used commands.
Ribbon
Consist of commands organized into groups in a set of tabs based on their functionality.
Contextual Tabs
Contain sets of commands that help users to create, design, and edit presentations.
Slide Area
Displays the current slide.
Slides and Outline Pane
Displays Slides and Outline tabs. The Slide tab displays a thumbnail-sized images of the slides included in a presentation. The Outline tab displays the slide text in an outline form.
Notes Pane
Allows the user to include notes related to the current slide.
Microsoft PowerPoint 2010 Interface
Getting Started with Microsoft PowerPoint 2010 / Session 13

6. The Ribbon The table lists the tabs displayed on the Ribbon Tab
Commands
Home
Cut, Copy, Paste
Insert new slides
Edit and format slide content
Insert
Insert tables, images, header/footer, WordArt, and SmartArt
Inserting symbols and audio/video
Design
Page Setup
Themes and Background Styles of the slides
Transitions
Apply transitions to slides
Set timings of the transitions
Animations
Apply animations to slide elements
Set timings of the animations
Slide Show
Set up and run the slide show
Review
Insert comments for collaborative reviewing of presentation
Language preferences, spell-checker, translation, and research tools
View
Presentation and master views
Show/hide various display elements
Work with macros and view multiple presentations simultaneously
Add-Ins
Displays various add-ins (externally interfaced programs) available in PowerPoint
Getting Started with Microsoft PowerPoint 2010 / Session 13

7. The Backstage View Backstage view provides options to:
Create, save, open, print, and protect a presentation
Modify different properties of the presentation file
Access recently used presentations
To access the Backstage View, click the File tab
Backstage View
Getting Started with Microsoft PowerPoint 2010 / Session 13

8. Creating a PowerPoint Presentation
To create a PowerPoint Presentation, perform the following steps:
Open Microsoft PowerPoint 2010
Click the File tab
Click New
Click Blank Presentation
Click Create
Creating a Blank Presentation
Getting Started with Microsoft PowerPoint 2010 / Session 13

9. Saving and Closing a PowerPoint Presentation
To save a PowerPoint Presentation, perform the following steps:
Click the File tab
Click Save
Browse to the required location
Type the File name
To close a PowerPoint Presentation, perform the following steps:
Click Close
Saving a Presentation
Getting Started with Microsoft PowerPoint 2010 / Session 13

10. Opening an Existing PowerPoint Presentation
To open an existing PowerPoint Presentation, perform the following steps:
Open Microsoft PowerPoint 2010
Click the File tab
Click Open
Browse to the required location
Select the required presentation file
Opening an Existing Presentation
Getting Started with Microsoft PowerPoint 2010 / Session 13

11. Different Presentation Views [1-2]
A view is a way in which the presentation is displayed on screen
Users can select different view depending on the task they want to perform
The table describes options for different presentation views located in the Presentation Views group in the View tab
Option
Description
Normal
Default view of a PowerPoint presentation.
Slide Sorter
Provides thumbnail view of the slides present in a presentation.
Notes Page
Enables a user to view the current slide along with the notes page.
Reading
Used to view the presentation in full screen with title and status bar.
Getting Started with Microsoft PowerPoint 2010 / Session 13

12. Different Presentation Views [2-2]
To switch to Slide Sorter view, perform the following steps:
Open Microsoft PowerPoint 2010
Click Slide Sorter from the Presentation Views group of the View tab
Slide Sorter View
Getting Started with Microsoft PowerPoint 2010 / Session 13

13. Inserting a Slide
Microsoft PowerPoint 2010 provides various slide layouts such as:
Title and Content
Comparison
Two Content
Title Only
Users can select any slide layout depending on the requirement
To insert a slide, perform the following steps:
Open Microsoft PowerPoint 2010
Click the New Slide drop-down arrow from the Slides group of the Home tab
Select the required slide layout
A new slide with the selected slide layout will be inserted
Slide Layouts
Getting Started with Microsoft PowerPoint 2010 / Session 13

14. Editing a Master Slide A Master Slide:
Help users to make global changes to the presentation
Defines font, font color and style, background image, header and footer to be included in the slides
Contain different slide layouts
Changes made to any layout are reflected in all existing and new slides following that layout
To edit a master slide, perform the following steps:
Open Microsoft PowerPoint 2010
Click Slide Master from the Master Views group of the View tab
Select the required slide layout
Edit the required changes
Click Close Master View from the Close group of the Slide Master tab
Slide Master View
Getting Started with Microsoft PowerPoint 2010 / Session 13

15. Creating a Presentation Using Existing Templates
PowerPoint Templates
A PowerPoint Template:
Is a pre-defined presentation with layouts, color schemes, background styles, and placeholders
Can be customized and used across multiple presentations
To create a presentation using an existing template, perform the following steps:
Open Microsoft PowerPoint 2010
Click the File tab
Click New
Click Sample templates
Select the required template
Click Create OR
Click Download to select the required template from the Office.com pane
Creating a Presentation Using Existing Templates
Getting Started with Microsoft PowerPoint 2010 / Session 13

16. Modifying and Saving Existing Templates [1-2]
To modify an existing template, perform the following steps:
Open Microsoft PowerPoint 2010
Open the required presentation
Select the required slide content
A new contextual tab named Format tab in Drawing Tools group is visible on the ribbon
Click the Format tab
Make the required changes
Modifying an Existing Template
Getting Started with Microsoft PowerPoint 2010 / Session 13

17. Modifying and Saving Existing Templates [2-2]
To save a modified template, perform the following steps:
Click the File tab
Click Save As
Click Save as type list
Select the PowerPoint Template (*.potx) option
Click Save
Saving a Modified Template
Getting Started with Microsoft PowerPoint 2010 / Session 13

18. PowerPoint Themes A PowerPoint theme:
Is a combination of fonts, colors, and effects applied throughout a presentation
Provide more detailed modifications to the current template applied to the presentation
To apply an existing themes, perform the following steps:
Open Microsoft PowerPoint 2010
Open the required presentation
Click the Design tab
Click the drop-down arrow in the Themes group of the Design tab
Select the required theme to be applied to the current presentation
Applying Existing Templates
Getting Started with Microsoft PowerPoint 2010 / Session 13

19. Modifying Existing Themes [1-2]
To modify an existing theme, perform the following steps:
Open the required PowerPoint presentation with the applied theme
Click Colors from the Themes group in the Design tab
Select the required color set
This will change the color of text, background color, and hyperlink for the selected theme
Click Fonts from the Themes group in the Design tab
Select the required font
This will change the font of the heading and body text for the selected theme
Built-in Theme Colors
Built-in Theme Fonts
Getting Started with Microsoft PowerPoint 2010 / Session 13

20. Modifying Existing Themes [2-2]
Click Effects from the Themes group in the Design tab
Select the required effect
This will change the line and fill effects of the selected theme
Built-in Theme Effects
Getting Started with Microsoft PowerPoint 2010 / Session 13

21. Formatting Text
To change the font formatting attributes, perform the following steps:
Open the required PowerPoint presentation
Select the contents to format in the slide
Select the required font, font style, and font color from the Font group of the Home tab
Font Formatting Options
To align the text in a presentation, perform the following steps:
Open the required PowerPoint presentation
Select the required slide and content
Click the Home tab
Select the required direction and alignment for the selected text from the Paragraph group
Text Alignment Options
Getting Started with Microsoft PowerPoint 2010 / Session 13

22. Working with Graphics
Users can insert the following graphical elements to PowerPoint presentation:
Shapes - express the content visually
WordArt - attractive text effects
SmartArt - pre-formatted diagrams for communicating information visually
Getting Started with Microsoft PowerPoint 2010 / Session 13

23. Shapes Gallery in PowerPoint
Inserting Shapes
To insert a shape, perform the following steps:
Open the required PowerPoint presentation
Select the required slide
Click Shapes drop-down arrow from the Illustrations group of the Insert tab
Select the required shape
Click and drag the mouse pointer on the slide until the shape is drawn
Click the Format tab
Select the required fill color, outline, and effects
To add some text in the shape, perform the following steps:
Click Text Box from the Insert Shapes group of the Format tab
Click and drag the mouse pointer to draw the text box of required size
Click inside the textbox and type the required text
Shapes Gallery in PowerPoint
Shape Formatting Options
Getting Started with Microsoft PowerPoint 2010 / Session 13

24. Inserting WordArt To insert a WordArt, perform the following steps:
Open the required PowerPoint presentation
Click WordArt drop-down arrow from the Text group of the Insert tab
Select the required WordArt style
WordArt is inserted in the current slide of the presentation
Type the required text
WordArt Styles Gallery
Getting Started with Microsoft PowerPoint 2010 / Session 13

25. Inserting SmartArt A SmartArt graphic:
Is a pre-formatted diagram that combines shapes, lines, and text boxes
Is used to show the association between text items in an illustrative manner
The table lists the different types of SmartArt diagrams provided by PowerPoint
To insert a SmartArt diagram, perform the following steps:
Open the required PowerPoint presentation
Click SmartArt from the Illustration group of the Insert tab
Select the required category and SmartArt shape
Enter the required text
Click OK
SmartArt Type
Description
List
Displays information in a non-sequential manner.
Process
Displays text items in a process or timeline with connectors.
Cycle
Displays text items as a recursive process.
Hierarchy
Displays relationships between items in a tree-based structure.
Relationship
Displays associations between items in different types of structures.
Pyramid
Displays items in a triangle showing relationship between them.
Matrix
Displays items as a part of a unit without any relationship between them.
Choose a SmartArt Graphic
Getting Started with Microsoft PowerPoint 2010 / Session 13

26. Summary
Microsoft PowerPoint 2010 is used to create, design, and edit presentations.
A presentation contains one or more slides, each of which may include different types of content.
Microsoft PowerPoint provides different views of a presentation which are defined according to the task that the user wants to perform.
Microsoft PowerPoint provides the Master slide to make global changes to all the slides in a presentation.
Users can use existing templates and also modify them according to their own requirements.
Themes are combination of fonts, colors, and effects. Themes are used to provide artistic look to the presentation.
Microsoft PowerPoint 2010 provides various information graphics, such as WordArt and SmartArt to replace text and present it in a visually appealing manner.
Getting Started with Microsoft PowerPoint 2010 / Session 13