1. Weekly Wednesday Webinar

2. AIR Help Desk
Zac Sweeny

3. Assessment Data Processes
Office of Data Management & Analysis

4. Step to WVGSA & ACCM.14 Enrollment Accommodations IEP IEP ACCMs
Nightly Combined File
Service Records
STU.301 Tagging
SAS.ACCM
5:00AM
STU.301 Tagging
504
STU.301 ELL
ELL ACCMs
Right After Enrollment

5. General Summative

6. Cumulative Started Count Cumulative Completed Count
Currently Tested
Instrument
Content
Daily Started Count
Daily Completed Count
Cumulative Started Count
Cumulative Completed Count
WVGSA
Science
1,080
1,072
9,197
9,173
ELA/Literacy
19,307
18,332
74,249
67,158
Mathematics
11,646
11,737
40,651
39,138
32,033
31,141
124,097
115,469
G12 College and Career Readiness
254
257
3666
3631
580
620
7132
6995
834
877
10,798
10,626

7. Currently Testing CCRA testing has opened for 49 counties.
WVGSA testing has opened for 36 counties.

8. Student/Accommodation Edits
CASE
County Code
School Code
SSID
WVDE Notification Date - MM/DD/YYYY
AIR Notification Date - MM/DD/YYYY
Resolution Date - MM/DD/YYYY
Explanation/Notes - (Please include dates AIR contacted to resolve issue) 1 2 3 4 5 6 7 8 9 10

9. Accommodation Removal
Removal of accommodations for student who no longer have a plan is projected to be completed by end of week.

10. Translated Directions/Glossaries
TDS is using updated testing windows.

11. and include ALL students who have taken the assessment.
Assessment Results
ORS reports are
ASSESSMENT reports
and include ALL students who
have taken the assessment.
NOT ACCOUNTABILITY reports 

12. Printing of Reports
Printing of reports should not take place until all data is in the system for state, district and school
WVDE will release the date when printing may commence in late June.
Once WVDE verifies all data is in ORS

13. WVGSA Scores Wednesday, April 27, 2016
Student results for completed content area tests start appearing
A completed content area tests MUST have BOTH completed
Computer Adaptive Test (CAT)
Performance Task (PT)
Scores to appear
Approximately 15 days after completion of the CAT and PT  
Possible for student scores to appear in ORS earlier
For the science test, the test must be completed and submitted.    

14. Fluid Reports
Scores for a district, school, grade, content area, class or test administration group will NOT appear at the same time. 
Therefore, while scores are appearing in ORS, the state level, district level, school level and roster level information will be fluid. 
Proficiency Rates/Claim Scores will move up or down while results are added. 

15. Use of Data Schools may use student scores as they appear in ORS to
Guide instructional decisions regarding each individual student;
Release of Individual Student Reports to students and parents is embargoed until all scoring has been completed.  

16. Grade 12 CCRA Reports
Grade 12 CCRA student results will begin appearing in ORS May 2, 2016.
There is not an embargo on printing these reports.

17. ELA PT P01 and P02 is available for students for the complete ELA PT.
P01 and P02 is NOT available for the passages on the ELA CAT. Items only.

18. Accommodations P03 and P17 P19 and P22 P03 P17 and P35
Considered a paper tester, will have fixed form online not CAT embossed.
P19 and P22
Considered a paper tester, will have fixed form online not CAT online.
P03 P17 and P35
Verify that the student should have tactile graphics and the math tactile graphics are ordered.

19. Option Pathway Students
Students enrolled in Option Pathway 1 are required to take the WVGSA and are included in the participation rate calculations and accountability data. 
Because Option Pathway 1 students do not accumulate credits until program completion, each student is assigned to the grade level currently achieved by the student’s grade 9 cohort.
Thus, these students should be tested at the same grade level that the student’s grade 9 cohort level has currently achieved. The WVGSA should be administered in the grade level content areas.
For example, let’s take a student who entered grade 9 in If this student is now participating in the Option Pathway program, the student would be considered a grade 11 student since the cohort from grade 9 is currently in grade 11. This student would need to take the WVGSA grade 11 ELA and math tests.
Remember, this is for Option 1 Pathway Students.

20. TDS Test Selection
Make sure all devices have new secure browser installed

21. TDS Test Selection

22. TDS Test Selection

23. TDS Test Selection

24. Secure Browser

25. Test Security Incident Log

26. Science Assessment Science Item Development
Grade level on form and subjects taught in high school
Please remember to submit you nomination forms ASAP for teacher participation in further science assessment endeavors

27. Public comments due by May 9, 2016
Speaking and Listening Waiver
WVDE will submit speaking and listening waiver to U.S. Department of Education
Visit Office of Assessment website at for link to waiver and public comment form
Public comments due by May 9, 2016

28. Alternate Summative Assessment 4/27/16
Melissa Gholson, Ed. D.
Coordinator
Office of Assessment

29. Testing Status Alternate Summative Window ends on June 3, 2016.
Submit any requests to amend/extend your schedule.
1,299 students have completed at least one testlet.
5740 testlets have been completed.
Always go to the KITE page to determine if the system is working.
Do not contact the DLM HELP DESK for issues that can be looked up in Educator Portal or a Manual. This is creating long wait times on calls due to large volume.

30. Reminders Do not use a Local Caching Server (LCS)
All data extracts, TIPS, or test materials must be kept secure according to procedures under Policy 2340 and are considered test security breaches.
When checking on status of tickets: keep track of original ticket number and reply to that ticket response.

31. Test Monitoring

32. Test Administration Monitoring

33. Test Administration Security Agreement
This document must be maintained by the test administrator during test administration.
Provided at the DTC meeting.

34. FAQ: How do I know how many testlets are required?
Minimum Number of Testlets
Science has 9 testlets for all grades 4,6 and 10.
Information is located in the Test Administration Manual (TAM) and Educator Resource Pages
Grade 4
7m+7e+9s=23
R(1-3 m e)+ 1 s= 6-9
+3 up to 7
Total:26-31
1-4 field testlets for ELA & Math will be generated all at once indicate items that are field test items.
The field test name will have an R in the code.
No field test for braille or alternate forms.
Testlet algorithm generation is about every 15 minutes.

35. Data Lockdown Reminders
Data lockdown procedures are currently in effect.
There are NO EXCEPTIONS. This procedure is the only way to edit data related to enrollment and rosters.
Any student new to the system can be added to enrollment in Educator Portal manually. Rostering follows the lockdown procedure.
PLEASE DO NOT YOUR SCHEDULE TO ME! Use the hyperlink for schedule and extensions.
Upload enrollment
Edit student
Exit student
Transfer student
Rosters
Create roster
Upload roster
Edit roster

36. Data Lockdown Do not e-mail templates to the Helpdesk.
They must be uploaded to the secure Hawkdrive to maintain data security.

37. HELP DESK REQUESTS 5-7 Business Days
If you need to communicate further with the HELPDESK go back to the original where they assigned you a ticket number so that you get the same person. Failure to do this will add to the time to complete the request.
Unresolved after 7 business days contact me with you information from this tracking sheet.
Forward me the initial test ticket number .

38. Monitoring Accessibility: WVS.326
All test administrators must be trained on the WVS.326 procedures contained in the PG as per Policy 2340.
Remember you can add a new accommodation to the form.
To remove (take away) an accommodation, you must fill out a new form.
Need more forms?
Use a pencil.
Do not staple forms.

39. Resources
How to use Educator Portal at
How to use the extracts that are available under reports tab in Educator Portal resources-ye
Data Lockdown Information
Material provided at the Spring DTC Training, follow the link below and click on the folder DTC Training March 21, 2016: 
Need help finding student usernames and passwords? Watch the short video at the link below:

40. Questions?
Melissa Gholson

41. Questions ?