2. Betsy Barefoot, The Chronicle of Higher Education
Installment Billing
Betsy Barefoot, The Chronicle of Higher Education

3. What is Installment Billing
A way to invoice customers according to a schedule
Independent of revenue recognition

4. Installment Billing at The Chronicle
Used primarily for larger deals that could encompass multiple products
Recruitment Package that includes an Unlimited Job Pack and discounts on all print ads. The unlimited portion might paid in two installments
Corporate Package that includes products such as print ads, e-blasts, banner ads, and a webinar. The entire amount could be invoiced in multiple installments
Currently handled with Spreadsheets, Notes, and Manual Invoices

5. Installment Billing in Adbase
Applied at order level
Creates “Order” invoices and Installment
“Order” invoices (IB Invoice)
Not sent to Customer
Used for revenue recognition
Uses Suspense Account
Not in Aging Reports – only in GL
Customer invoices (Debit invoice)
Sent to Customer
GL for Revenue mapped to Suspense Account
Creates invoices that are sent to the customer as scheduled
Creates debit invoice that

6. Installment Billing Setups
Finance Manager
Create Suspense Account (Asset)
Create GL Account for Installment Billing
Map GL Account to Suspense Account
System Admin
Set Installment Billing Cause and Reason for Installment Billing
Can use existing Cause and Reason or create specifically for IB
Set permission for users who can use Installment Billing
AdRater
Map Suspense Account to Credit/Debit tree

7. Using Installment Billing
Set up Installments in the order in Adbooker, which creates the Debits that will be invoiced to the Customer.
Run IG to create the IB Invoice (revenue recognition)
Run IG to create Customer Invoice (receivables)
Run ISN Printer for the Customer invoice
Send Customer invoice
Run Report Tool for Aging Report

8. Installment Billing at a Glance
Debit Invoice
IB Invoice
Goes to
Customer
No one
Purpose
Receivables
Revenue Recognition
AR Entry
AR Account
Suspense AR
GL Entry
Suspense GL
Revenue Account
View Invoice in Adbase AR
yes
no, query only
View invoice in Cash Receipts
Part of Standard GL Report no
Part of Standard Aging Report

9. Installment Billing Example
Customer is running 2 Print Ads (insertion dates April 24 and May 8), an e- blast on May 1, and a Webinar on May 15.
Billing Rule is As Run.
Print Ads are $15,000 each; the e-blast is $5,000, and the Webinar is $20,000. Total cost $55,000.
Installment billing set up in Adbooker for April 30 and May 27,500
Invoice Generator will be run to capture GL Revenue Totals for the insertion dates (GL to Revenue Account(s), AR to Suspense Account).
Invoice Generator will be run to capture installment invoices on April 30 and May 31 (AR to Receivable Account, GL to Suspense Account)

10. Discussion Topics
Which sites are doing some sort of Installment Billing today, whether inside or outside of Adbase?
Which sites are using Adbase functionality to handle Installment Billing or planning to use it in the future?
Which sites have looked at Adbase Installment Billing and decided not to use it? Why not?