1. What Statistics Do You Keep on Your Library Program?
It’s All About the Data!
What Statistics Do You Keep on Your Library Program?
Holly Bunt
Director, John D. Ong Library
Western Reserve Academy

2. Why Should You Collect Data?
To help YOU promote yourself to your:
Administrators
Faculty Members
Students
Parents
School Community
I am going to tell you the story of the WRA Library. This tale is not expected to be a step by step guide. It’s my hope that you are going to be able to take away some ideas from this presentation that will help you when it comes to advocating for your program.

3. Collecting Data Will…
Help you justify how your library program enhances your school’s mission
In turn, this could protect:
Your Program
Your Budget
Your Job

4. So What Data Are You Currently Collecting?

5. Data is Collected in Many Formats

6. To keep statistics, you don’t have to be fancy!

7. Also Document with Photos

8. Here’s How I Have Used Data in the Past
Defending:
Library Staff Size
Library “Real Estate”
Library Program
Library Budget

9. Library Staff:
#1 - “Your library staff is larger than others in our peer boarding school community.”
#2 - “You should be able to run the Instructional Program without an additional Instructional Librarian.”
#3 - “Do you really need to replace the Library Assistant that just left?”

10. #1 – Library Staff Size Comparison
“Your library staff is larger than others in our peer boarding school community.”

11. #2A – Library Staff - IL Time Chart
“You should be able to run the Instructional Program without an additional Instructional Librarian.”

12. #2B - Library Staff - IL Time Chart
Record time on TASK Calendar – in Google Calendars
Format:
Minutes
(Date)
Subject
Description
Category

13. “Do you really need to replace the Library Assistant that just left?”
#3A – Library Staff - Hours
Current Library Staff and Hours:
Library Director – 1,480 hours per school year
Lead Instructional Librarian – 1,480 hours per school year
Instructional Librarian – 1,480 hours per school year
Library Assistant #1 – 820 hours (appx hours a week)
Library Assistant #2 – 676 hours (appx hours a week)
Archival Librarian – 32 hours a week
“Do you really need to replace the Library Assistant that just left?”

14. #3B – Library Staff - Responsibilities
Accomplishment Sheets
Library Accomplishments
Name:
Completed Tasks
Date: 2.
Upcoming Tasks 1. 2.
“Do you really need to replace the Library Assistant that just left?”

15. Library Real Estate:
#4 - “Students don’t use print books anymore so we want to put the College Counseling offices in the library on the 2nd floor.”
#5 - “Seniors are complaining that study rooms only have 1 student in them during the evenings so we would like the library staff to start reserving those rooms.”

16. #4 - Defending the Building
February 2014 – Student Survey
“Students don’t use print books anymore so we want to put the College Counseling offices in the library on the 2nd floor.”

17. #5 – Defending Study Rooms
Tuesday - Night
Rm. 1
Rm. 2
Rm. 3
Rm. 4
Rm. 5
Rm. 6
Rm. 7
Rm. 8
7:00pm-8:00pm 2 1 3
8:00pm-9:00pm
9:00pm-Close 4 6
“Seniors are complaining that study rooms only have 1 student in them during the evenings so we would like the library staff to start reserving those rooms.”

18. Library Program:
#6 - “With the Senior Thesis course becoming optional, will you really need all those Instructional Librarians?”

19. #6A - Hours Devoted to IL Program
Hours %
Library
381
19%
725
30%
English
185 9%
197 8%
History
164
1021
43%
Senior Thesis
1,144
56%
273
11%
Science
153
189
Total Hours
2027
2405
“With the Senior Thesis course becoming optional, will you really need all those Instructional Librarians?”

20. Library Budget:
#7 - “Can you make a case for the items that you are requesting in your budget?”

21. #7A – Descriptive Budget Report
Explanation of items purchased with the above funds:
Books (print) – XXX purchased at average price of $18.00
This also includes reference eBooks purchased outside of the eBook database
Films (from Major Studios) – XX purchased at average price of $17.00
Films (from Educational Institutes/Studios) – XX purchased at average price of $48.00
Audiobooks – XX purchased at average price of $30.00
“Can you make a case for the items that you are requesting in your budget?”

22. #7B – Database Usage 11th – English 9th – Biology 10th – World History
LibGuides
Literature Resource Center
NoodleTools
Turn-it-in
Gale databases
EBSCOhost
INFOhio databases
JSTOR
Ebrary (eBooks)
11th – US History
9th – Biology
LibGuides
NCEMC databases
Gale databases
NoodleTools
10th – World History
JSTOR
EBSCOhost
INFOhio databases
Gale databases
Britannica Online
Ebrary (eBooks)

23. From August 2016 To March 2017 #7C – Number of Views Guide Name
Total Views
Modern World History
14,414
Ong Library LibGuides
7,153
Biology Research Project
3,088
Student: General Information
1,101
Chemistry: The History of the Atom
825
Conference Presentation
655
Cool Tech Tools!
558
General Research Guide
420
U.S. History Project
360
Library Services:
292
From
August 2016
To March 2017

24. Data Collected for Instructional Program
Library Class Statistics
# of Faculty/Subject Areas
# of Students Participating
# of Classes Taught
Topic/Skills Taught
Individual Student Conferences
Faculty Collaboration & Training
LibGuide – Number of Views
Hours Tracked for Instructional Program
Student Assessments

25. IL Program Reports Tabs: Program Overview Teaching Calendar
Conference Schedule
Statistics
Outreach
Archives: Overview
Archives: Outreach

26. Data Collected for Library Service Program
Number of Students in the Library
Day, Evening, and Weekend
Circulation
Items Ordered
Special Requests Ordered
Computer Lab Usage
Study Room Usage
Building Usage

27. Library Service Program