1. Pennsylvania System of Care Partnership
Roles and Responsibilities

2. Welcome to Roles and Responsibilities
Pennsylvania System of Care Partnership
Welcome to Roles and Responsibilities

3. Fayette County Leadership Team
Pennsylvania System of Care Partnership
Town Hall Meetings
Focus Groups
Task Force
Ad hoc
Committee
Advisory Board
Governance Board
Fayette County Leadership Team

4. Town Hall Meetings Pennsylvania System of care Partnership
An informal public meeting that gives members of a community the opportunity to come together to discuss emerging issues and voice concerns.
These meetings have a loose structure.
Community members of all ages and backgrounds can participate, bringing their own perspectives and issues.

5. These meetings are open to the public so they can be challenging.
Pennsylvania System of Care Partnership
Town hall meetings - great way to have an informal meeting to share facts and opinions. These meetings are a good way to find out what people are thinking.
These meetings are open to the public so they can be challenging.
It is important to take notes when having these meetings.

6. Focus Groups Pennsylvania System of Care Partnership
Groups of individuals brought together for a specific purpose.
To get input from individuals with knowledge you are seeking

7. Task Force/Work Group Pennsylvania System of Care Partnership
A task force is usually brought together to work on a specific issue.
When the task is completed the group is disbanded.
The group is brought together by an organization and will include individuals outside of the organization to work on the task assigned.

8. Ad hoc Pennsylvania System of care Partnership
This is a type of committee.
The group is brought together for a specific task.
Ad hoc groups work within a defined time frame.
When the Ad hoc group reports to the group that brought them together the group is dissolved automatically.

9. Committee Pennsylvania System of care Partnership
There are two different types of committees. Standing and Ad hoc.
Boards and Executive Committees do not always meet frequently.
The way and organization achieves goals beyond approving action and policies is to create committees.
Standing committees are usually created by the organization's bylaws.

10. Committees Continued Pennsylvania System of care Partnership
It is important that members of a committee understand the need and purpose of the committee.

11. Advisory Boards’ Responsibilities
Pennsylvania System of Care Partnership
Advisory Boards’ Responsibilities
Advisory Boards are brought together so that a group can benefit by seeking guidance and information from individuals who have an interest in the work you are doing.
Advisory groups will have individuals with knowledge, experiences and skills around the work you are doing.
Will believe in your Mission and Vision.

12. Advisory Board - Continued
Pennsylvania System of Care Partnership
Advisory Board - Continued
Provides objective opinions.
Can operate with bylaws
May use Roberts Rules of Order for meeting structure.

13. Advisory Board - Continued
Pennsylvania System of Care Partnership
Advisory Board - Continued
Usually have committees.
May have term limits for length of time on advisory board.
Are not responsible for hiring or firing of staff.

14. Advisory Board – Continued
Pennsylvania System of Care Partnership
Advisory Board – Continued
Can help fundraise, but not required.
Are usually unpaid.
Can give input of qualification of staff, policies.

15. Governance Boards Pennsylvania System of Care Partnership Accountable
Transparent
Responsive
Consensus orientated
Participatory
Inclusive
Follow Rules of Law
Efficient

16. Governance Boards - Continued
Pennsylvania System of Care Partnership
Governance Boards - Continued
The role of a not-for-profit board has three primary legal duties.
Duty of Care
Duty of Loyalty
Duty of Obedience

17. Duty of Care Pennsylvania System of care Partnership
Fundraising so the organization has money to operate
Understand their job as a board member and be willing to donate time and or money.
Take care of the not-for-profit by ensuring decisions are made that property or office space is in good repair.
There are good employee policies in place
The organization is following it’s mission and vision
The hiring and evaluation of the Executive Director who is responsible for the day to day running of the organization

18. Duty of Loyalty Pennsylvania System of Care Partnership
Make decisions that are in the best interest of organization; not in their own self interest.

19. Duty of Obedience Pennsylvania System of Care Partnership
Make sure that the organization obeys the laws.
501C(3)
Bureau of Charitable Organizations
Make sure the organization operates ethically, and that the activities of the organization advances it’s Mission and Vision.
While serving on the board any problems stays within the board.
That board members promote the organization.

20. 10 Basic Responsibilities of Not-for-profits Boards
Pennsylvania System of Care Partnership
10 Basic Responsibilities of Not-for-profits Boards
Determine Mission, Vision or Purpose
Select the Executive Director
Support and Evaluate the Executive Director
Actively be involved in the overall planning
Make sure programs are consistent with the organizations mission and vision.

21. Pennsylvania System of Care Partnership
10 Basic Responsibilities – Continued
Ensures the organization has finances
Helps develop the annual budget, and make sure financial controls are in place.
Build a knowledgeable board (influence, affluence)
Make sure there is legal and ethical integrity.
Be willing to promote the organization in the community .

22. Resources http://www.bridgespan.org https://governing.wordpress.com
Pennsylvania System of Care Partnership
Resources

23. Family Involvement Specialist
Pennsylvania System of Care Partnership
Dianna Brocious
Family Involvement Specialist
Crystal Karenchak
– (cell)
This project, publication/report/Was developed [in part] under grant number SM from the Substance Abuse and Mental Health Services Administration (SAMHSA), U.S. Department of health and Human Services (HHS). The views, policies, and opinions expressed are those of the authors and do not necessarily reflect those of SAMHSA or HHS.
Revised 2016