1. Supplier Sourcing Guide
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2. Supplier Sourcing Guide
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3. Supplier Sourcing Guide
SECTION
TOPIC
SLIDE
Sourcing
How Suppliers Participate 4
Intending to Respond 6
Submitting Response 7
Contacting Event Owner 8

4. How Suppliers Participate in Events
Supplier Sourcing Guide
How Suppliers Participate in Events
Suppliers do not need to have a Coupa account or access to the Coupa Supplier Network to take part in sourcing events. With only the event invite they'll be able to access the event through the invitation link. The link is unique for each invite and is also non-intuitive, so you don't have to worry about someone guessing a link URL and gaining illegitimate access to your event. As an invited supplier, you can forward the link to others in your company to collaborate on the event responses.
When suppliers click the event link, they are taken to the event page where they can see the:
Event Info tab
Responses tab
The suppliers event info tab
Under the Event Info tab, suppliers can see the event:
Invitation message
Rules
Terms and Conditions
Timeline
Business Partners / Event Team

5. Supplier Sourcing Guide
The responses tab
Under the responses tab, suppliers can:
Review their company info and upload a logo file.
Review event attachments and add responses.
Note: Suppliers can upload attachments for responses only if allowed to do so by the event organizer
Review and respond to event questionnaires
Submit quotes for items, services, and lots.
Use the message board to ask you questions. Although they can contact you here and you can respond to all of the suppliers with one message, suppliers cannot talk to each other through the message board. Messages you send to suppliers trigger notifications for them.
How suppliers respond to events:
Click the event link from the invitation .
Review the event info and agree to the terms and services, if required.
Click the Response tab.
Fill out the required information related to attachments, questionnaires, and item prices.
Click Submit Response to Buyer.

6. Intending to Participate
Supplier Sourcing Guide
Intending to Participate
As a supplier invited to the sourcing event, you have the ability to perform two different actions:
Intend to Participate
Respond/View Event
Instructions:
To intend to participate and notify the event owner, please follow the below instructions:
From
Open the event invitation
From within the , click the “I intend to Participate” button
Intent is automatically saved
-OR-
From Event
Click the “View Event” button
Once in the event, click the “Event Info” tab
Check the box under “Intend to Respond”

7. Submitting a Response Supplier Sourcing Guide Instructions:
As a supplier invited to the sourcing event, you have the ability to perform two different actions:
Intend to Participate
Respond/View Event
Instructions:
To submit a response and notify the event owner, please follow the below instructions:
From Event (enter by clicking on “View Event” from the event invitation )
Click on the “Enter Response” button
Review any attachments / upload any required information (as noted on attachment instructions)
Click the file to download (this will download onto browser)
To add new, click the “Choose File” button and browse to search for and attach your file
Review and answer any associate questionnaires (as required)
Click each questionnaire to enter and answer the associated questions
Review and submit bid on any relevant items and/or lots
Click on each individual item line (or lot) to enter a response (bid)
Click the “Submit Response to Buyer” button to finalize
Reponses are automatically sent to the event owner

8. Contacting Event Owner
Supplier Sourcing Guide
Contacting Event Owner
As a supplier invited to the sourcing event, you have the ability to perform two different actions:
Intend to Participate
Respond/View Event
Instructions:
To contact the event owner from within the event, please follow the below instructions:
From Event (enter by clicking on “View Event” from the event invitation )
Find the “Messages” portal at the bottom left of the screen
Click to expand
Type your message
Click the “Send Message” button
Your message is sent to the event owner

9. Supplier Sourcing Guide Appendix

10. Supplier Sourcing Guide
Coupa Sourcing: Responding to an event – RFQ Process Flow
1.03 Click on an event to respond
1.04 Review and accept Terms and Conditions
1.05 Click on ‘Enter Response’ button
1.06 Review attachments
1.07 Complete Questionnaires
1.08 Enter Price for applicable items/lots
1.09 Click on ‘Submit Response to Buyer’ button
1.02 Use link within to access event
1.01 Receive event invitation
Supplier

11. Supplier Sourcing Guide
Coupa Sourcing: Responding to an event – RFP Process Flow
1.03 Click on an event to respond
1.04 Review and accept Terms and Conditions
1.05 Click on ‘Enter Response’ button
1.06 Review attachments
1.07 Complete Questionnaires
1.08 Enter Price (if applicable)
1.09 Click on ‘Submit Response to Buyer’ button
1.02 Use link within to access event
1.01 Receive event invitation
Supplier

12. Supplier Sourcing Guide
Coupa Sourcing: Responding to an event – RFI Process Flow
1.03 Click on an event to respond
1.04 Review and accept Terms and Conditions
1.05 Click on ‘Enter Response’ button
1.06 Review attachments
1.07 Complete Questionnaires
1.08 Enter Price (if applicable)
1.09 Click on ‘Submit Response to Buyer’ button
1.02 Use link within to access event
1.01 Receive event invitation
Supplier